- Internal to an agency
Current federal employees of this agency. - The Administrative Officer assists management in identifying its financial, personnel and material needs and problems. Develop budget estimates and justifications; making sure that funds are used in accordance with the operating budget. Guide management on the development and maintaining sound organization structures, improving management methods and procedures, and seeing to the effective use of personnel and resources. Works independently to oversee the administrative functions and processes with authority to develop and implement correction actions and process improvement.
- Collaborate with personnel specialists in finding solutions to management problems arising out of changes in work which have an impact on jobs and staff. Advising on and negotiating contracts, agreements, and cooperative arrangements with other medical centers, outside medical facilities, private organizations, or other government agencies.
- Manages ITAC responsibilities and ensures that staff are trained and up to date with all available and applicable computer programs and equipment
- Coordinates Performance Management and Risk Management Program activities for the service, which include periodic reports of the quality of service provided, compliance with OSHA standards, and maintenance of provider specific performance improvement data system. For the reports, the incumbent works with the Chief, Care in the Community to review and define indicators and criteria; reviews the documentation of the reports to ensure adherence to JCAHO and Huntington VAMC guidelines; and ensures appropriate follow-up action is taken to remedy any problems or deficiencies identified.
- Administers the program for evaluating the quality of service provided by Care in the Community providers. Collaborates with clinical services, the VISN5 Care in the Community team, and the VA Office of Community Care to identify, respond to, and mitigate potential quality of care issues from community providers. Serves as a consultant to the Hershel "Woody" Williams VAMC leadership on identified issues in the Community Care program, including but not limited care quality, service timeliness, payment timeliness, records management, and customer service.
- Monitors and evaluates the effectiveness of the programs throughout the Care in the Community service. Analyzes and develops procedures and recommendations to effect policy changes and augment program effectiveness. Identifies potential health center data sources for identifying problems and adverse events, initiates review and analysis of data with appropriate agency proponents to reduce risk associated with the delivery of patient care. Establishes and maintains an effective operation between risk management and quality improvement functions, including the sharing of information in support of these functions; ensures resulting data is forwarded to the appropriate office for use in the privileging and appointment process. This will require the use of multiple data sources to include VSSC, HSRM, VSignals and others.
- Communicates effectively with all levels of staff in a clear and concise manner. Incumbent keeps the executive team informed of changes in program directives, policies, laws, precedents, etc. that affect information in a warm and sincere manner. Assesses areas of responsibility for customer service improvement opportunities and recommends plans for implementation of indicated improvements.
- Continually and systematically evaluates his/her position and makes necessary changes that will ensure conformance with desired standards and established goals. Participates in Administrative Boards of Investigation, Functional Review Teams, and Reports of Survey, which are chartered by Management.
- You must be a U.S. Citizen to apply for this job
- Selective Service Registration is required for males born after 12/31/1959
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
- Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.
- Planning, organizing, conducting studies related to community care demand, workload distribution, and staffing requirements.
- Communicates with Chief of Staff information pertaining to matters such as retirements, resignations, adverse actions, reassignments or downgrades, high grade vacancies, etc.
- Extensive knowledge and guidance for specific policies and standard operating procedures to include those from the Office of Community Care, Office of Veterans Access to Care, Health Information Management, as well as VISN and locally developed policies and SOPs.
- Writes and/or edits reports, briefings, information papers and other informational material designed primarily to report functions of the service.
- Provide training to administrative staff members in methods and techniques to allow for timely completion of assigned tasks including reporting work in progress and reviewing completed work to see that the provided instructions for deadlines and quality have been met.
- Ph.D. or equivalent doctoral degree
- 3 full years of progressively higher level graduate education leading to such a degree
- LL.M., if related.
- Administration and Management
- Decision Making
- Interpersonal Skills
- Strategic Thinking
- Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. - Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. - Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
To apply for this position, you must provide a complete Application Package which includes:- Resume
- SF-50/ Notification of Personnel Action
- Cover Letter
- DD-214/ Statement of Service
- Disability Letter (Schedule A)
- Disability Letter (VA)
- License
- PCS Orders
- Performance Appraisal
- Resume
- Separation Notice (RIF)
- SF-15
- SF-50/ Notification of Personnel Action
- Transcript
- Most recent SF-50 if you are a current or former Federal employee
- An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
- Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
- Examples of appropriate SF-50's include:
- Within grade increases at the highest grade held; or
- Promotions with an effective date more than one year old; or
- SF-50's at the highest grade held with an effective date more than one year old.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. - How to Apply
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 05/20/2024 to receive consideration. To preview the questionnaire click- To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
- Click Submit My Answers to submit your application package.
To verify your application is complete, log into your USA JOBS account, , select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.
Agency contact information
June Johnson
Phone
Email
Address
Huntington VA Medical Center
1540 Spring Valley Drive
Huntington, WV 25704
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities. - Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.- Equal Employment Opportunity (EEO) Policy
- Criminal history inquiries
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
- Resume
- SF-50/ Notification of Personnel Action
- Cover Letter
- DD-214/ Statement of Service
- Disability Letter (Schedule A)
- Disability Letter (VA)
- License
- PCS Orders
- Performance Appraisal
- Resume
- Separation Notice (RIF)
- SF-15
- SF-50/ Notification of Personnel Action
- Transcript
- Most recent SF-50 if you are a current or former Federal employee
- An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
- Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
- Examples of appropriate SF-50's include:
- Within grade increases at the highest grade held; or
- Promotions with an effective date more than one year old; or
- SF-50's at the highest grade held with an effective date more than one year old.
- To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
- Click Submit My Answers to submit your application package.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Criminal history inquiries
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
-
Branch Office Administrator
4 weeks ago
Bankers Life Hurricane, United StatesWe are seeking a friendly administrator to join the Bankers Life team in Hurricane, WV. Responsibilities include answering phone calls, responding to customer questions, and general office duties (data entry, ordering supplies, billing, etc.). Must be proficient in Microsoft offi ...
-
Office clerk
2 weeks ago
BlueHorizon Solutions Chesapeake Landing, United StatesWe, the Betriebsverpflegung Nord GmbH, stand for professional catering for daycares and schools in and around Hamburg. We are a team of around 70 employees who love their work. Whether as trained chefs or qualified staff: we give our best every day for first-class catering for da ...
-
Contract Mental Health Therapist
6 days ago
Spring Health Huntington, United States1099 Contractor In-Person Mental Health Therapist (LICSW, LMFT, LPC, Licensed Psychologist) · **This position requires you already have an office space or are in the process of securing one within the next 1-2 months in the Huntington, WV area** · Our mission: to eliminate every ...
-
Senior Financial Analyst
3 weeks ago
Advent Global Solutions Lawrence Township, United StatesJob Title: Project ManagerLocation: RemoteDuration: 12+ Months · **This position is remote for the duration of the engagement. The team will ship equipment. · Job Description: · The Project Manager will work closely with the DEQ Program Manager, and members of the project team ...
-
Community Manager
2 weeks ago
KETTLER Lawrence Township, United States Regular Full timeOverview · KETTLER currently has an opening for a Community Manager at an apartment community located in Lawrence Township, NJ. If you have a good work ethic, a passion for helping people, and want an opportunity to learn and grow, KETTLER is the place for you · The Community Ma ...
-
Java Developer
2 weeks ago
Phoenix Industries Ceredo, United StatesAbout the Company · Since 1983, we have been supporting organizations from the public administration, industry, banking and insurance, or trade and service companies with the combined expertise of business consulting and IT consulting. Competent advice, optimal solutions, and pra ...
-
Technical Production Team Producer
2 weeks ago
Yorktel Lawrence Township, United States Full time REGULARFor over 35 years, Yorktel has been the video managed services partner around the world for some of the largest business and government agencies. With over 10,000 video systems under management worldwide – more than any other video communications service provider – Yorktel has th ...
-
Department Administrator
3 weeks ago
Marshall University Huntington, United StatesPosition Details · Position Information · Banner Position Number R10486 Position Title Department Administrator Classification Title MURC-Other Bus Operations Spec Department SOM-Clinical and Translational Sci - RC9470 Job Description · Provides leadership, administration and dir ...
-
Trust Officer II
1 week ago
City National Bank of WV Huntington, United StatesJob Description · Job DescriptionEqual Opportunity EmployerJob Title: Trust Officer II · Location: Huntington/Charleston Area · Job Type: Exempt · Job Grade: 14.1 · Summary Description · Manages trust services for assigned region. · Essential Functions · •Administers account re ...
-
Omega Innovations Coal Grove, United States**About White & Case LLP: ** · We are one of the leading international law firms with over 2000 lawyers in 44 locations across 30 countries. In Germany, we have four offices. We advise our clients on all matters of national and international business law. · Our GbR is one of the ...
-
Universal Health Services Huntington, United StatesRiver Park Hospital in Huntington, WV is recruiting Psychiatrists for their Geriatric and Forensic services. · River Park Hospital is a private for profit behavioral health treatment facility licensed for 165-beds. We offer a full spectrum of treatment programs including acute i ...
-
Universal Health Services Huntington, United StatesRiver Park Hospital in Huntington, WV is recruiting Psychiatrists for their Geriatric and Forensic services. · River Park Hospital is a private for profit behavioral health treatment facility licensed for 165-beds. We offer a full spectrum of treatment programs including acute in ...
-
PT Member
3 weeks ago
Centers Huntington, United StatesOverview · CENTERS, LLC is a professional management firm specializing in facility, operation, and program management for higher education. CENTERS' management approach is customized for each client yet retains our uniform quality. Our firm unites site staff with a centralized ad ...
-
Universal Health Services Huntington, United StatesRiver Park Hospital in Huntington, WV is recruiting Psychiatrists for their Geriatric and Forensic services. · River Park Hospital is a private for profit behavioral health treatment facility licensed for 165-beds. We offer a full spectrum of treatment programs including acute in ...
-
Institutional Review Board Coordinator
3 weeks ago
Marshall University Huntington, United StatesPosition Details · Position Information · Banner Position Number R10506 Position Title Institutional Review Board Coordinator Classification Title MURC-Other Bus Operations Spec Department VP Research - RC1500 Job Description · This individual provides staff and educational suppo ...
-
Enrollment Coordinator
1 week ago
Marshall Health Huntington, United StatesJob Responsibilities:Works with the various departments to help develop and implement the internal processes that result in compliance with all applicable accreditation standards, federal and state regulations for the purposes of provider enrollment with payers of medical service ...
-
Transportation Specialist
3 days ago
Veterans Affairs, Veterans Health Administration Huntington, United StatesSummary The Transportation Specialist functions as a subject matter expert in all matters of beneficiary travel and modes of Veteran transport for the facility while reporting directly to the Chief of the Veterans Transportation Section (Mobility Manager), health Administration S ...
-
Marketing Events Manager
4 days ago
Bath Planet Huntington, United StatesBath Planet of Central West Virginia is seeking a Marketing Events Coordinator in our Huntington, WV office. In this role, you are responsible for finding new events to ensure that event sales and gross profit goals are reached. · This position is tasked with developing demonstr ...
-
PT Member
5 days ago
Centers Huntington, United StatesOverview: · CENTERS, LLC is a professional management firm specializing in facility, operation, and program management for higher education. CENTERS' management approach is customized for each client yet retains our uniform quality. Our firm unites site staff with a centralized ...
-
Attending Physician
2 weeks ago
AlignMed Partners Huntington, United StatesJob Description · Job DescriptionSub-Acute, Long-Term Care is a sector of healthcare exploding with potential and work-life balance flexibility (no weekends or on call) · We are seeking a Fee-For-Service Attending Physician/Medical Director for our Heritage Center, located in Hun ...
Administrative Officer - Huntington, United States - VETERANS HEALTH ADMINISTRATION
Description
SummaryThis position is located in the Care in the Community Service. The incumbent serves as the subject matter expert for all administrative community care processes. The primary purpose of the work is to plan and carry out projects to improve the efficiency and productivity of organizations and staff in administrative and clinical activities.
This job is open to
Internal to an agency - Current federal employees must submit and SF50(s) that demonstrates time in grade.
T5 Career Transition Assistance Plan (CTAP)
Videos
Duties
Major duties includes but are not limit to:
Compressed/Flexible: Not Available
Remote: Available
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD210020
Financial Disclosure Report: Not required
Requirements
Conditions of Employment
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/20/2024.
Experience: I possess one full year of general experience equivalent to the GS- 09 grade level that has equipped me with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the positions. Qualifying examples of specialized experience include, but are not limited to the following:
Education: Applicants mustpossess one of the following:
You will be rated on the following Competencies for this position:
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is mostly sedentary in nature, there are no special physical demands to perform this work.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at
Education
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:
Additional information
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at
This job opportunity announcement may be used to fill additional vacancies.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
To apply for this position, you must provide a complete Application Package which includes:
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 05/20/2024 to receive consideration. To preview the questionnaire click
To verify your application is complete, log into your USA JOBS account, , select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.
Agency contact information
June Johnson
Phone
Address
Huntington VA Medical Center
1540 Spring Valley Drive
Huntington, WV 25704
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.