Branch Receptionist - Midway, United States - Ring Power

Description

Main Duties & Responsibilities:

Receptionist & Administrative Assistant.

Maintain a Friendly and positive attitude both in person and on the phone.

Greet customers and visitors and direct them accordingly.

Answer phones promptly (by the third ring).

Coordinate all phone functions: maintenance, repairs etc.

Take messages and route them to their destination.

Alert all departments of incoming fax messages.

Distribute mail to all departments, outgoing and incoming three times daily.

Fax machine: Maintain paper supply, coordinate repairs as needed.

Copier Machine: Maintain paper supply, coordinate repairs as needed.

Order all office supplies as needed.

Distribute all purchase orders (POs) and statements to the appropriate departments.

Assist sales coordinators with filing, e-mail and other sales related duties.

Train with sales coordinators daily.

Maintain monthly sales report for the Thank you letters.

Daily scanning of sales files into the system.

Assist other department managers and branches as requested.

Make necessary hotel and travel arrangements for division and vendor personnel.

Human Resources liaison for the branch.

In 1962, Ring Power Corporation became a full-line Caterpillar dealer in North Florida, and later expanded its authorized territory to include Central Florida.

Today, Ring Power Corporate headquarters in St. Augustine oversees the operations of 18 branch locations throughout the state of Florida, including large regional facilities in Tampa and Orlando and crane and forklift sales and service facilities in Pompano and Miami. Ring Power also has eight facilities outside of Florida - Rhode Island, New Jersey, the Carolinas, Georgia, Texas and California - to serve the needs of other specialized industries and customers.

Ring Power Corporation has become one of the largest Caterpillar dealers in the Southeastern United States through dedication to the mission of customer service. In order to preserve the "Customers First" reputation that Ring Power was built on, we continually train our employees and work closely with our customers to assure complete satisfaction, especially after the sale.

Currently, more than 1,700 employees at 26 locations throughout Florida and the United States work hard to provide the highest quality construction equipment, backed by responsive, professional service and support at every level.

Proficient with using computer software: Windows, MS Word, Excel & Power Point.

Must be able to comprehend, speak and write the English language.

Must possess good interpersonal and communication skills.

Customer First (Positive) attitude.

Develop proficiency in iQuote, Lotus Notes and CRM

High School Diploma.

Physical Demands of the Position:

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Place the corresponding letter next to each category. C Constantly-(6-8 hrs/day), F Frequently-(3-6 hrs/day), O Occasionally-(up to 3 hrs/day), or NA if not applicable. Indicate the appropriate weight where applicable. (i.e.: Up to 25 lbs., 26-50 lbs. or Over 50 lbs.)

N/A

Climbing

N/A

Balancing

N/A

Stooping

N/A

Kneeling

N/A

Crouching

N/A

Crawling

O

Reaching

F

Standing

F

Sitting

F

Walking

N/A

Feeling

O

Fingering

N/A

Grasping

N/A

Repetitive Motion

C

Talking

C

Hearing

O

N/A

N/A

Pushing

Up to 25 lbs.

26-50 lbs.

Over 50 lbs.

O

N/A

N/A

Pulling

Up to 25 lbs.

26-50 lbs.

Over 50 lbs.

O

N/A

N/A

Lifting

Up to 25 lbs.

26-50 lbs.

Over 50 lbs.

Environmental Conditions of the Position:

Place the corresponding letter next to each category. C Constantly-(6-8 hrs/day), F Frequently-(3-6 hrs/day), O Occasionally-(up to 3 hrs/day), or NA if not applicable.

F

The worker is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature change.

F

The worker is subject to outside environmental conditions: No effective protection from weather.

F

The worker is subject to both environmental conditions: Activities occur inside and outside.

O

The worker is subject to extreme cold: Temperatures below 32 degrees for periods of more than one hour.

O

The worker is subject to extreme heat: Temperatures above 100 degrees for periods of more than one hour.

O

The worker is subject to noise: There is sufficient noise to cause the worker to shout in order to be heard above the ambient noise level.

N/A

The worker is subject to vibration: Exposure to oscillating movements of the extremities of whole body.

O

The worker is subject to hazards: Includes a variety of physical conditions, such as proximity to moving mechanical parts, electrical current, working on scaffolding and high places, exposure to heat and exposure to chemicals.

O

The worker is subject to atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes, odors, dust, mists, gases or poor ventilation.

N/A

The worker is subject to oils: There is air and/or skin exposure to oils and other cutting fluids.

N/A

The worker is required to wear respirator.

C

The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).