Project Portfolio Manager, Advancement - Honolulu, United States - Kamehameha Schools

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Aloha mai Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana

Kamehameha Schools is currently looking for a Project Portfolio Manager to manage a variety of types of projects for our Advancement team. Projects could be fundraising & non-fundraising related.

Our ideal candidate will be a deadline focused Project Manager/Project Coordinator with 5+ years of experience. They will be a project manager who knows how to encourage & inspire teams to want to do their best. Organization, adaptability, and effective communication skills will also be important to succeed in this role.

This is an on-site position based at our Kawaiaha'o Plaza location.

Our targeted salary range is $95,800 – 105,800, depending on experience.

No relocation assistance available.

Job Summary

The Project Portfolio Manager, Advancement assists in the development, implementation and tracking of Advancement's and Pauahi Foundation's portfolio of projects. Optimizes the impact of Kamehameha Schools, the Foundation, and partner resources with the stakeholders we serve by developing innovative partnerships across the enterprise and with community partners. Analyzes and collectively manages current or proposed projects to best achieve KS' strategic objectives.

Essential Responsibilities

Planning and Strategy

• Works with leadership to develop strategies and maintain a 3-year tactical plan aligned with the KS organizational strategic plan and priorities.
• Provides thought partnership to Advancement leadership team and serves as a trusted advisor through research and analysis to support data-driven decision making.
• Maintains strong relationships with other planners across the organization to ensure strategic alignment and leverage resources that further Advancement's progress towards achieving established goals.
• Supports planning, development, implementation, and assessment of key strategic initiatives and priority actions.

Portfolio and Project Planning

• Facilitates planning with leadership to develop, document and organize priorities and goals.
• Works with team to set milestones and track progress towards achieving expected outcomes.
• Organizes all projects and initiatives in the Advancement Office and Pauahi Foundation to ensure goal alignment and efficient use of resources.
• Defines scope and timeline for Advancement projects and initiatives and ensures progress towards defined goals and objectives.
• Serves as a "working" project manager and as such will serve in the role of analyst and subject matter expert as needed.
• Monitors and reports progress to Office Manager for regular reporting.

Operational Support

• Plans and implements a process to create annual plans that align the organization's strategic priorities, Advancement's tactical plan, budget and success factor goals.
• Supports the Office Manager and Executive Assistant in the development of reports.
• Identifies areas that could benefit from business process improvement and supports the staff in developing new procedures that improve working conditions and expected outcomes.

Position Requirements

Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed.

• Bachelor's degree in closely related field.
• Minimum 5 years of project management, management, or related experience.
• Excellent, demonstrated verbal and written communication skills.
• Ability to direct, guide and facilitate long and short range strategic planning across a cross-functional organization.
• Able to relate with all levels of management, faculty, staff, external agencies, alumni, students, parents, and other school staff and other community stakeholders.
• Ability to secure, coordinate, manage and supervise internal and external (consultant/contractor) resources to achieve project objectives.
• Strong interpersonal skills which can provide leadership and guidance to content experts in the areas being assessed, decision makers who need to understand the assessment outcomes, or staff at various levels in the organization.
• Strong organizational skills to manage multiple functions and priorities in an efficient manner.
• Strong ability to influence, i.e. highly skilled in facilitating and working across functional areas and subsidiaries with which one has no direct responsibility and authority to ensure alignment of interests and resource optimization.
• Ability to maintain composure, tact, sensitivity and flexibility during peak periods and crisis intervention situations.
• Ability to analyze and conceptualize, and to work independently with a high degree of accuracy and with highly confidential information.
• Ability to methodically plan, execute and control moderate to high-risk/prioritized initiatives/projects. Able to manage project scope, quality, cost and schedule to pre-determined constraints.
• Negotiation skills for sensitive, high level collaboration in developing partnerships which support Kamehameha Schools' vision and reflect the best in educational and business thinking and trends.
• Ability to plan and execute effective change management. Must be able to collaborate with stakeholders to identify and apply the appropriate change methodologies.
• Sound fiscal skills including cost-benefit analysis, budget projection analysis, etc. Analyze and comprehend financial statements, system reports, and spreadsheets.
• Self-motivated and dedicated.
• Ability to use standard PC applications (word processing, spreadsheet, database, presentation, email/calendaring).

Preferred Qualifications

• Experience in using data to design a "roadmap" for programmatic improvement through focused interventions (through project management skills).
• Experience in working with the Native Hawaiian community.
• Experience working with alumni networks
• Experience working with donor networks
• Experience building community contacts and working relationships with a wide variety of groups.
• Experience building a network, peer learning community, or other distributed organization and creating working relationships with a wide variety of groups.
• Experience and knowledge working in structured project environments.
• Experience working in a consulting firm or environment directly servicing and supporting clients.
• Familiarity with the culture of education.
• Knowledge of KS Policies and Hawaiian cultural history, language, and protocol.

Physical Requirements

• Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.
• Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.
• Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.

Working Conditions

• This position may involve traveling to various locations, including neighbor islands to conduct business.
• Work is conducted in an office/school environment and may require work to be conducted in non-standard workplaces.
• Work is typically conducted Monday through Friday at normal business hours but evening and weekend hours are often required to meet goals and objectives.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.

For internal use only: #LI-CAR

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Compensation Benefits

At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information.

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