Payroll Tax Administrator - Downey, CA
16 hours ago
Job description
We are looking for a skilled Payroll Tax Administrator to oversee payroll reconciliation, compliance, and reporting for a long-term contract position. Based in Downey, California, this role involves ensuring accuracy in tax filings, W-2 reviews, and payroll deductions while collaborating with multiple districts to maintain compliance. This is an excellent opportunity for professionals with expertise in payroll operations and strong analytical abilities.
Responsibilities:
• Conduct thorough quarterly payroll tax reconciliations to ensure compliance with federal, state, Medicare, and local tax regulations.
• Investigate and resolve discrepancies in payroll reports, including gross-to-net alignment and deduction inconsistencies.
• Review year-end adjustments to ensure accurate application across prior and current quarters.
• Reconcile W-2 data, including taxable wages, benefits, and deductions, identifying and correcting discrepancies before finalization.
• Prepare accurate payroll data for state and federal filings, troubleshooting submission issues to ensure timely acceptance.
• Collaborate with district payroll teams to provide guidance on quarterly reviews, year-end processes, and adjustment entries.
• Lead documentation reviews and training sessions to enhance understanding of payroll reconciliation procedures.
• Verify compliance for retirement deductions such as 403(b) and 457 plans, reviewing caps and overseeing correction processes.
• Ensure overtime calculations align with bargaining agreements and organizational guidelines.
• Support system expansion initiatives by developing scalable workflows and documentation for onboarding new districts.
• A minimum of 5 years' experience in payroll processing and reconciliation within multi-entity or district environments.
• Proficiency in quarterly and year-end payroll balancing, W-2 reviews, and tax compliance.
• Familiarity with retirement deduction structures, including 403(b) and 457 plans.
• Expertise in preparing payroll data for state and federal filings with an ability to resolve submission errors.
• Strong analytical skills paired with attention to detail in reviewing payroll reports and tax filings.
• Demonstrated ability to train end-users and document reconciliation procedures effectively.
• Experience using payroll software like ADP Workforce Now.
• Knowledge of multi-state payroll operations and compliance requirements.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit for more information.
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