SECRETARY (OA) with Security Clearance - Honolulu, HI, United States - Department of Defense

Description

Duties

• You will serve as the Dean's principle coordination hub for scheduling interactions with other Center of Executive Leadership Team members.
• You will manage the Dean's day to day schedule, set up and de-conflict calendar appointments, schedule meetings and communicate meeting objectives.
• You will manage visitors, telephone calls, and email correspondence and direct the initiators to appropriate staff members
• You will receive correspondence, acknowledge receipt, screen and sort by priority and deadline.
• You will type letters, memorandums, reports, notes, speeches and other correspondence.
• You will take and transcribe notes of meetings and telephone conversations involving both technical and specialized terms.
• You will manage the Dean's official travel including transportation, lodging, official travel clearance, and all travel arrangements.
• You will maintain college files and records.
• You will manage classified materials and/or matters of confidentiality and sensitivity.
• You will process civilian time cards and track civilian and military evaluation status

Requirements Conditions of Employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Defense will be required to successfully pass the E-Verify employment verification check

To learn more about E-Verify, including your rights and responsibilities, visit e-• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level
This requirement is called time-in-grade
Time-in-grade requirements must be met by the closing date of this announcement.

• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty

Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.

• May be required to work hours outside a normal and pre-determined work schedule

Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-7 grade level or pay band in the Federal service or equivalent experience in the private or public sector
Specialized experience must demonstrate the following: timekeeper duties for a department, keep calendar and scheduling appointments, make arrangements for engagements here and abroad; managing visitors, and drafting and reviewing correspondence
This position requires the ability to type at least 40 words per minute
Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination
Additional qualification information can be found from the following Office of Personnel Management website: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social)
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment
Education In lieu of general/specialized experience, you may qualify with the following education or combination of both education and experience:

• Successful completion of two full years of graduate level education that is directly related to the position being filled

; OR

• A combination of experience and graduate education as described above that equates to one year of experience A transcript must be submitted with your application if qualifying using education

See Required Documents for additional information
Additional information This position is covered by the Department of Defense Priority Placement Program
Additional vacancies may be filled by this announcement
A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments
If you are unable to apply online and request information about the Alternate Application process, please contact the Department of Navy's Employment Information Center

Federal annuitant information:
The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants
Policy information may be found at: PPP applicants will be placed at the FPL, if determined Well Qualified (WQ)
To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation

ICTAP Applicants:
To be considered well-qualified and exercise selection priority as an ICTAP candidate for this vacancy, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category or higher
ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location
Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate
For more information about ICTAP eligibility please review the following link: Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ)

A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.

• Benefits Help A career with the U.S

government provides employees with a comprehensive benefits package
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding
Opens in a new window Learn more about federal benefits
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent
Contact the hiring agency for more information on the specific benefits offered
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above
In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered
Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position
Therefore, we encourage you to be clear and specific when describing your experience
When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement
You will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following competencies:

• CLERICAL SUPPORT FUNCTIONS
• CORRESPONDENCE
• CUSTOMER SERVICE
• OFFICE AUTOMATION
• TRAVEL MANAGEMENT SUPPORT The USA Hire Assessments includes a cut score based on the minimum level of required proficiency in these critical general competencies

You must meet or exceed the cut score to be considered
You will not be considered for the position if you score below the cut score or fail to complete the assessment
You will be evaluated and rated under Category Rating selection procedures
Additional points are not added for veterans' preference; however, preference is still applied
Applicants eligible for veteran's preference will receive selection priority over non-veterans
If you meet the qualification requirements, your application will be placed in one of three categories: Best Qualified- Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for announced position
Highly Qualified-Candidates in this category possess good skills and experience above the minimum requirements for announced position
Qualified- Candidates in this category meet the minimum experience requirements for announced position
If selected, you may be required to provide supporting documentation
If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified
Please follow all instructions carefully
Errors or omissions may affect your rating or consideration for employment
All qualifications requirements must be met by the closing date of this announcement.

• Benefits Help A career with the U.S

government provides employees with a comprehensive benefits package
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding
Opens in a new window Learn more about federal benefits
Review our benefits Eligibili