Senior Payroll Coordinator - Salt Lake City - Extra Space

    Extra Space
    Extra Space Salt Lake City

    5 hours ago

    Description
    *** PLEASE NOTE: This is a hybrid role, requiring this person to work at our corporate headquarters in Salt Lake City, UT two days per week. ***
    Job Summary
    We're looking for a Senior Payroll Coordinator who thrives on solving complex problems, diving into large datasets, and keeping multi-state payroll running with precision. If you're energized by accuracy, love uncovering what others miss, and enjoy being a go-to resource for teammates, this role gives you the platform to shine.
    What You'll Do
    As a Senior Payroll Coordinator, you'll be a key player in delivering timely, audit-ready payroll for a diverse, multi-state workforce. You'll bring both technical expertise and curiosity - spotting irregularities before they impact employees, building smarter audits, and driving continuous improvements across the payroll function.
    You will:
    • Run full-cycle, multi-state payrolls (weekly/bi-weekly) with exceptional accuracy and ownership.
    • Design and execute advanced audits, including tax validations, variance analysis, timekeeping integrity checks, retro/true-up reviews, and system reconciliations.
    • Analyze complex datasets across multi-sheet reports, payroll previews, and exception files - identifying issues before they escalate.
    • Apply federal, state, and local payroll regulations, researching and resolving discrepancies with internal teams and external partners.
    • Support quarter- and year-end activities, such as W-2 reviews, state balancing, reconciliations, and documentation updates.
    • Act as an escalation partner for Payroll Coordinators, offering guidance, clarity, and technical expertise.
    • Collaborate cross-functionally with HR, Benefits, Finance, and third-party vendors to resolve issues and improve consistency.
    • Lead or support special payroll projects, driving better processes and operational efficiency.
    What You Bring
    • 3-5 years of multi-state payroll experience
    • CPP certification preferred, but not required
    • Strong knowledge of multi-state taxation and payroll fundamentals
    • Advanced ability to work in Excel (XLOOKUPs, pivot tables, multi-sheet analysis)
    • Comfort working with large volumes of data
    • Exceptional organization, attention to detail, and time-management skills
    • Clear, collaborative communication - able to translate complex payroll topics for non-experts
    • A proactive mindset with an eye for spotting issues and improving processes
    Why This Role Matters
    You're not just pushing buttons - you're safeguarding trust. Accurate payroll is one of the most meaningful ways employees experience their company, and your expertise ensures that experience is positive, consistent, and dependable.
    Competencies

    • Proven strength in organization, attention to detail, and managing multiple deadlines.

    • Exceptional collaboration and communication skills. Able to translate technical payroll topics for non-experts.

    • Strong understanding of multi-state payroll taxation.

    • Intermediate to advanced Excel skills (X-lookups, pivot tables, multi-sheet analysis') and comfortable with high volume data.
    Work Environment & Physical Requirements
    Performs sedentary work in an office environment with limited lifting (less than 10 pounds) or walking required. Close visual acuity required to perform work at computer terminal. No exposure to adverse environmental conditions. Requires repetitive typing motion, talking, hearing, grasping and feeling.
    Disclaimer
    The job description outlines the general nature and scope of work employees perform in this role. It's not intended to be an exhaustive list of all duties, responsibilities, or qualifications required for the position. The company reserves the right to modify, revise, or update the job description to meet business needs.
    If you are a current Extra Space employee, please apply through Jobs Hub in Workday.
    We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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