Project Accounting Specialist - Orlando - iRent Everything

    iRent Everything
    iRent Everything Orlando

    4 days ago

    Description

    About your Role
    As the Project Accounting Specialist you will play a key role in the Accounting & Finance department by ensuring accurate and timely processing of receipts, expense tracking, and job/project costing. This role requires strong attention to detail, organizational skills, and the ability to work in a fast-paced event rental environment where multiple projects and deadlines overlap. This position is based in Orlando, Florida.
    What's a Typical Day Look Like?
    Your day may start by reviewing incoming vendor invoices and customer payments. You'll monitor team expenses and open receivables, posting transactions into QuickBooks and flagging anything unusual.
    You'll reconcile payments through Ramp, confirm invoices, match purchase orders, and follow up on any missing details with team members or vendors.
    In the afternoon, you may meet with the Director of Finance to audit pending invoices and review cash flow. By day's end, you'll have updated records, reconciled accounts, and ensured both receivables and payables are accurate.
    What You'll Do
    Your duties include, but are not limited to:
    Accounts Receivable & Receipts

    • Process customer payments (checks, ACH, credit cards, cash receipts).
    • Record and reconcile daily receipts against customer accounts.
    • Assist with collections follow-up as needed.
      Expense Tracking & Accounts Payable Support
    • Record and code expenses to appropriate accounts and cost centers.
    • Monitor vendor invoices and employee expense reports for accuracy.
    • Support timely preparation of expense reports for management.
      Job/Project Costing
    • Allocate costs to specific events, projects, or clients.
    • Track labor, equipment, material, and third-party vendor costs by job.
    • Reconcile project budgets against actual expenses.
    • Assist management in analyzing profitability by event/job.
      General Accounting Support
    • Maintain accurate and organized financial records.
    • Assist with month-end close tasks, including journal entries and reconciliations.
    • Provide reporting support to CFO and management as needed.
      • What We're Looking For
      • Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
      • 2+ years of accounting experience (event rental, hospitality, or project-based industry a plus).
      • Hands-on experience with job/project costing.
      • Proficiency in QuickBooks Online (or similar accounting software).
      • Strong Microsoft Excel skills (pivot tables, v-lookups, basic formulas).
      • High attention to detail, accuracy, and organizational skills.
      • Ability to manage multiple priorities in a deadline-driven environment.
      Key Competencies
      • Analytical Skills - Ability to track and reconcile costs across multiple projects.
      • Communication - Clear reporting and collaboration with operations, sales, and management.
      • Problem-Solving - Proactive approach to identifying and resolving discrepancies.
      • Team Player - Works well with cross-functional teams in a collaborative environment.
      What We Offer
      We recognize that our team is our greatest asset. As we've grown throughout the years, our people remain at the heart of our success.
      To show our appreciation, we offer a generous compensation package that includes:
      • Compensation: Competitive salary commensurate with the role
      • Pay Cycles: Paid Weekly, on Friday of each week
      • Retirement: 401(k) plan with employer matching upon eligibility
      • Healthcare: Medical, dental, and vision coverage available
      • Life insurance: Group life insurance available if eligible
      • Time off: Flexible PTO policy with paid holidays
      More About Our Company
      We're committed to providing equal employment opportunities (EEO) to all candidates, without discrimination based on race, religion, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local laws, including Title VII of the Civil Rights Act of 1964 and the Americans with Disabilities Act (ADA). Following the Immigration Reform and Control Act of 1986, all new hires must verify their identity and eligibility to work in the United States.
      Important Note

  • Accounting Specialist

    4 weeks ago

    Only for registered members Orlando

    Create vendor and customer accounts. Update assets & inventory accounts as needed Prepare Sales & Use Tax Returns in accordance with state and local laws Manage daily cash postings across multiple payment channels Monitor aging reports and follow up on outstanding balances Proces ...

  • Accounting Specialist

    2 weeks ago

    Only for registered members Orlando

    A growing construction services organization based in South Orlando is seeking an experienced Accounting Specialist with a strong construction accounting background. · Minimum of 3 plus years of hands-on bookkeeping or accounting experience in a construction or project-based envi ...

  • Accounting Specialist

    2 weeks ago

    Only for registered members Orlando

    We are currently looking for a Business Management Operations/Accounting Specialist in the Orlando, FL area. · ...

  • Accounting Specialist

    1 week ago

    Only for registered members Orlando

    This opportunity is a direct hire placement. A growing construction services organization based in South Orlando is seeking an experienced Accounting Specialist with a strong construction accounting background. · ...

  • Account Specialist

    1 week ago

    Only for registered members Orlando

    We're looking for an Account Specialist who will play a key role in supporting our Advisors, Paraplanners, and Client Experience team. · The ideal candidate should have experience in a similar role and be ready to hit the ground running—while also being aligned with Stonebridge's ...

  • Account Specialist

    1 month ago

    Only for registered members Orlando

    We are seeking an Account Specialist to plan and execute target industry marketing programs. You will call on engineers and others using a consultative selling approach to learn about customers' applications and needs.You will receive great benefits and career development opportu ...

  • Accounting Specialist

    5 days ago

    Only for registered members Orlando

    This position provides critical review of Veteran Travel prior to payment. · This position involves daily validation of travel cases, reviewing and understanding allowed travel,Daily validation of travel cases · Review and understanding of allowed travel · ...

  • Accounting Specialist

    3 weeks ago

    Only for registered members Orlando

    This role involves preparing and reviewing AIA G702/G703 billing applications, working with project managers to verify billing percentages, and generating invoices in compliance with contract terms. · 3–5+ years of construction industry accounting experience preferred. · Strong k ...

  • Accounts Payable Specialist

    1 week ago

    Only for registered members Orlando, FL Part time

    This part-time Accounts Payable Specialist role (approximately 15 hours per week) is ideal for someone looking to contribute to a mission-driven environment. The AP Specialist will play a key role in managing accounts payable functions using Sage Intacct ERP. · ...

  • Accounts Payable Specialist

    1 week ago

    Only for registered members Orlando

    We are seeking an experienced Consulting Accounts Payable Specialist to join our dynamic and fast-paced team. · This is an exceptional opportunity to contribute to a growing company, where you will play a key role in managing and maintaining all aspects of accounts payable. · ...

  • Accounts Payable Specialist

    3 weeks ago

    Only for registered members Orlando

    We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our finance team. · Process high-volume accounts payable invoices accurately and efficiently · Perform three-way matching (invoice, PO, and receipt) · ...

  • Accounts Receivable Specialist

    1 month ago

    Only for registered members Orlando

    Orlando area company is looking for an Accounts Receivable Specialist. · ...

  • Finance & Accounting Specialist

    1 month ago

    Only for registered members Orlando

    We are seeking a detail-oriented and reliable Finance & Accounting Specialist to support our corporate finance, bookkeeping, and accounting functions. · We specialize in delivering innovative technologies, · high-quality services, · and reliable support to meet the evolving needs ...

  • Accounts Receivable Specialist

    1 month ago

    Only for registered members Orlando

    + We are seeking a motivated and experienced Accounts Receivable and Billing Specialist with 5+ years of experience within construction industry. · ...

  • Accounts Payable Specialist

    1 week ago

    Only for registered members Orlando, FL

    NOW CFO is assisting a growing nonprofit organization in seeking a detail-oriented and values-aligned Accounts Payable Specialist to join its in-office finance team. · ...

  • Accounts Receivable Specialist

    1 week ago

    Only for registered members Orlando

    Tews Company is partnering with our client in the construction industry to hire an Accounts Receivable (AR) Specialist to support their growing accounting team. · ...

  • Accounts Receivable Specialist

    1 week ago

    Only for registered members Orlando

    +Job summaryThe Accounts Receivable Specialist plays a key role in supporting the accuracy and integrity of restaurant revenue by managing A/R activity ensuring timely collection of funds and maintaining high-quality financial reporting. · ...

  • Lease Accounting Specialist

    1 week ago

    Only for registered members Orlando

    +Job summary · We are seeking a Lease Accounting Specialist to act as liaison between our client and Landlords. · +Responsibilities:In this role, you'll help keep our network running smoothly by installing and maintaining hardware and software. · ...

  • Accounts Payable Specialist

    1 month ago

    Only for registered members Orlando

    Join a global hospitality company as an Accounts Payable Specialist. · ...

  • Accounts Payable Specialist

    1 week ago

    Only for registered members Orlando $25 - $30 (USD)

    NOW CFO is assisting a growing nonprofit organization in seeking a detail-oriented and values-aligned Accounts Payable Specialist to join its in-office finance team. · ...

  • Accounts Payable Specialist

    3 weeks ago

    Only for registered members Orlando

    We are seeking an experienced Consulting Accounts Payable Specialist to join our dynamic and fast-paced team. This is an exceptional opportunity to contribute to a growing company, where you will play a key role in managing and maintaining all aspects of accounts payable. · Proce ...

Jobs
>
Project accounting specialist
>
Jobs for Project accounting specialist in Orlando