Accounts Payable Specialist - Los Angeles, CA

Only for registered members Los Angeles, CA, United States

2 days ago

$80,000 - $140,000 (USD) per year *

* This salary range is an estimation made by beBee

Title: Accounts Payable Specialist · Location: Primarily remote however, will be expected to travel to UCLA approx. once per quarter · Duration: 6 Months with possible extension · Shift: Day 5x8-Hour (08:00 - 16:30) · Job ID: 162405 · Summary · The David Geffen School of Medicine ...

Job description

Title: Accounts Payable Specialist

Location: Primarily remote however, will be expected to travel to UCLA approx. once per quarter

Duration: 6 Months with possible extension

Shift: Day 5x8-Hour (08:00 - 16:30)

Job ID: 162405

Summary

The David Geffen School of Medicine at UCLA (DGSOM) seeks to hire an Accounts Payable Specialist in the Dean's Office.
The Accounts Payable Specialist coordinates and processes purchase orders, invoices, check requests and reimbursements for the DGSOM Dean's Office. S/he ensures that expenses are in compliance with regulatory and policy requirements. S/he verifies that all the appropriate approvals and supporting documentation are in place prior to processing the transactions. S/he is responsible for accurate general ledger coding of all A/P transactions s/he processes.
The specialist will make sure a collaborative relationship exists between the Dean's Office, its vendors and internal customers. S/he ensures timely and accurate payment to the vendors. S/he resolves all queries of vendors and internal staff and customers. S/he will handle expense reimbursement requests promptly.
The work of the specialist will involve resolving matters that come up with regards to compliance, general ledger coding issues and routing complicated invoices.

Key responsibilities include:

Review, verify, prepare and process invoices and check and reimbursement requests
Review, assemble, input, and supervise credit card statements, employee expenditure records and incoming bills for the required documentation before payment is made
Ensure that all payments are made to comply with regulatory requirements and University policy
Maintain files and documentation thoroughly and accurately, in accordance with University policy and accepted accounting practices
Ensure accurate G/L coding for the befitting expense accounts
Monitor accounts to ensure payments are up to date
Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
Communicate with vendors and internal customers and respond to inquiries
Research and resolve invoice discrepancies and issues
Prepare regular reports of the activities of accounts payable
Collaborate with DGSOM unit directors and heads of departments to obtain consent on appropriate expenses
Provide both internal as well as external customer services in an effectual and cost-effective manner
Provide the supervisor with necessary suggestions to continuously improve and streamline processes
Assist with other accounting duties and projects as needed

Job Requirements/Qualifications/Competencies

BA/BS with a major in a related field and two years of experience in accounting operations or administrative analysis required
Knowledge of and current hands-on experience with fund accounting and regulatory compliance preferred
Strong organizational and time management skills
Strong analytical problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
Ability to communicate effectively, collaboratively and professionally
Excellent Excel skills
Team player with a strong desire to learn new skills

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