Elementary Secretary - Bowling Green, United States - Ohio Department of Education

Description

• High school diploma or GED. Post-secondary training is desirable.
• Documented evidence of a clear criminal record.
• Congenial telephone etiquette and experience operating a multi-line system.
• Proficient in office protocol and the use of business equipment.
• Proficient in the use of office and management information software.
• Proficient in data entry, spelling, proofreading, and the correct use of grammar.
• Bookkeeping skills and the ability to apply advanced mathematical concepts.
• Multitasking ability and strong interpersonal skills.
• Basic first aide skills.

• Performs secretarial and administrative support functions. Organizes and maintains a functional filing system that ensures the safe retention of office records. Keeps materials properly filed to maintain an orderly office.
• Upholds board policies and follows administrative procedures.
• Promotes a favorable image of the school district.
• Acknowledges visitors. Determines the reason for their visit. Answers questions. Verifies appointments. Directs visitors to the appropriate person or office.
• Answers the telephone. Learns the names of key district staff. Monitors the sign-in/out register. Directs calls based on the nature of the inquiry. Takes messages.
• Maintains an office calendar. Schedules appointments as directed.
• Respects personal privacy. Maintains the confidentiality of privileged information.
• Processes incoming, outgoing, interoffice mail and faxes. Updates names on staff mailboxes. Helps prepare special mailings.
• Processes interim reports, report cards, and supplemental information.
• Enters and maintains comprehensive information management (CIMS) and educational management information (EMIS) data as directed.
• Receives, sorts, and counts money collected in the building as directed. Prepares records suitable for audits. Prepares and makes bank deposits.
• Authenticates parent calls and notes. Verifies student requests to be dismissed during school hours. Processes late arrivals and students returning to the building.
• Supervise the secure and proper storage, recording, and dispensations of student medications.
• Renders basic first aid and administers student prescriptions and/or over-the-counter drugs as directed by board policy.
• Helps coordinate school programs (e.g., student orientation, open houses, parent conferences, recognition activities, staff in-service programs, etc.).
• Schedules building rentals.
• Performs other specific job-related duties as directed.