Artistic Administration Manager - Atherton - Menlo School

Description

The Artistic Administration Manager plays a key role in bringing 's artistic vision to life. Working closely with the General Manager and Artistic Directors, this person helps plan and execute the festival's performances, events, and educational programs.

This position is ideal for someone who has a passion for classical music, enjoys working collaboratively with artists and students, and thrives in a fast-paced environment. The role combines project management, communication, and artistic coordination with the shared goal of creating an extraordinary experience for performers and audiences alike.

Anticipated start date is mid-January.

Responsibilities

Artistic Planning

• Partner with the Artistic Directors and General Manager to plan programming, confirm artist participation, and ensure alignment between artistic goals and logistical realities.
• Manage the end-to-end contracting process to ensure accuracy, compliance, and timely execution of all artist agreements.
• Oversee artist travel, housing, and scheduling logistics in collaboration with the Business & Operations and Development teams, using discretion to resolve conflicts and balance competing priorities.
• Determine any O-1 visa needs; collect all necessary information and documents to generate visa applications
• Lead the collection and editing of artist materials (biographies, photos, program details) and coordinate production timelines with the Marketing and Communications team.
• Oversee the preparation and distribution of scores, texts, and translations, making informed decisions on editions, licensing, and presentation formats.
• Serve as the liaison for artists, managers, and lecturers, ensuring clear communication and a professional, supportive experience.
• Support concert production and livestream execution, exercising independent judgment to address time-sensitive issues on-site.

Chamber Music Institute

• Support all aspects of CMI admissions, auditions, and participant communications.
• Maintain application records and respond to inquiries as needed.
• Prepare coaching schedules, repertoire materials, and faculty score binders.
• Oversee the coordination of housing, daily operations, and serve as a primary contact for students and faculty during the festival.

Project Management

• Compile program notes and artist biographies throughout the season; proofread submissions
• Manage the creation of AudioNotes; establish and monitor deadlines; assist in procuring and licensing audio samples
• Create and collect any necessary artist approvals for audio and video recordings
• Collaborate with Business and Operations Manager on the release of LIVE; establish and monitor deadlines, collect audio files, manage audio review timeline, collect and track artist approvals
• Oversee artist greenroom hospitality

Qualifications

• Bachelor's degree or higher (music, arts management, or related field preferred)
• Minimum 3 years of progressively responsible experience in artistic, concert, or festival operations, preferably in classical music
• Deep knowledge of classical and chamber music repertoire, and concert production requirements
• Ability to read music and follow scores
• Excellent project management skills with the ability to manage multiple, overlapping priorities under pressure
• High proficiency with Microsoft Office, relational databases, ArtsVision (or similar scheduling software), familiarity with Google Suite, and digital tools for planning and communications
• Outstanding attention to detail and commitment to delivering exceptional experiences for artists and audiences alike
• Clear and effective written and verbal communication skills
• Proven ability to work independently while working within a larger team environment
• Sound judgment, flexibility, diplomacy, and the ability to adapt to different personalities and work styles

Work Schedule

This is a full-time, non-exempt position. The Artistic Administration Manager is expected to work in-person and be present at all events and concerts. Evening, weekend, and extended hours are required during the summer festival season (mid-July through mid-August). Occasional evening and weekend work is expected throughout the year for concerts, donor events, and special programs. Extended vacation time is not available between July 1 and August 15 annually. This position is in-person and not hybrid eligible.

To be considered for this position, please submit both a resume and a cover letter.

About

is a world-renowned chamber music festival and institute based in the heart of Silicon Valley. Founded in 2003 by cellist David Finckel and pianist Wu Han, the organization presents a transformative summer festival alongside year-round educational and artistic programming. In conjunction with the summer festival, the organization runs an immersive Chamber Music Institute for committed and artistically driven young musicians. is a vital cultural institution with a passionate base of supporters and a growing national and international audience.

The festival will celebrate its 25th Anniversary in 2027, marking a significant milestone and artistic leadership transition to Dmitri Atapine and Hyeyeon Park. operates as a self-funding program of Menlo School, an independent, coeducational college preparatory day school located in Atherton, CA. More information about can be found here ) .

Compensation & Benefits

In the spirit of pay transparency, we are pleased to share that the base salary range for this position is $75,000 to $83,000 annually. Base salary is exclusive of fringe benefits and employer contributions to retirement plans. Pay ranges at are reasonable estimates of what the organization anticipates paying for a role, but are not guaranteed. If hired at , your final base salary will be determined by factors such as skills, education, experience, and job level. In addition to those factors, we believe in the importance of pay equity and consider internal equity with our current employees as a part of any final offer. Please keep in mind that the generous range mentioned above is the full base salary range for the role. Hiring at the maximum of the range is not typical for , in order to allow for future and continued salary growth. staff members enjoy all the employment benefits offered by Menlo School to all its employees. Details about Menlo School's benefits can be found here ) .

Job ID: 532