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    Property Manager - San Antonio, United States - SYLIS Property Management

    SYLIS Property Management
    SYLIS Property Management San Antonio, United States

    3 weeks ago

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    Description

    Job Description

    Job DescriptionSalary: Negotiable + Benefits

    PROPERTY MANAGER

    WORK WITH

    All onsite employees, contractors & vendors

    Assistant Managers

    Leasing Agents

    Maintenance Personnel

    Residents

    Owners and Managing Partners

    Wages: As Property Manager - Hourly salary of $24/hour. + Benefits

    NOTE THAT THIS JOB DESCRIPTION IS EVER EVOLVING AND CAN BE ADJUSTED AT ANYTIME. IT IS THE RESPONSIBILITY OF THE EMPLOYEE TO CONFIRM CHANGES AND PERIODICALLY CHECK FOR CHANGES.

    Responsible for seeing to it that available units / space is leased, that residents are retained, that net operating income meets or exceeds projections, that the property is effectively maintained within budget parameters, keep an elevated standard of professionalism in the work place. Ability to work with and do all items described for Assistant and Leasing Agent.

    AS ONSITE MANAGER & PROPERTY MANAGER

    MANAGE THE PROPERTY

    1. Insure that property records are accurately maintained (lease and general files)
    2. Complete all required reports in an accurate and timely manner.
    3. Inspect property regularly to insure that it is well maintained and has good curb appeal, and no hazard, or concerns are visible.
    4. Supervise outside contractors / employees working on the property.
    5. Maintain work orders on all maintenance requests and respond to those requests.
    6. Process purchase orders as goods and services are ordered.
    7. Insure that apartments are cleaned and made-ready after move-outs.
    8. Ensure RMO data is up to date and accurate.
    9. Care for the property as if it was your own.
    10. Attend after hour calls.
    11. Use data available to make decisions that will result in the success of property.
    12. Answer and attend any after hour emergency calls as needed.

    COLLECT SECURITY DEPOSITS AND RENTS

    1. Collect rents and institute proper procedures against delinquent accounts.
    2. Ensure all paperwork is sent on a timely manner.

    NTV forms by the 6th of the month

    Lease renewals by the 15th of the month.

    Credit card audit sent every Monday.

    Monthly mail outs being sent out by the 20th of the month.

    1. Initiate eviction procedures for those residents who fail to pay rent.
    2. Maintain accurate records of rent collections.
    3. Make daily bank deposits.
    4. Collect security deposits from residents and record date and time of collection.
    5. Calculate any escalation to be charged to residents or any other charges that are designated in the lease.
    6. Keep rent or utility delinquency to a minimum.
    7. Periodically audit lease files for accuracy.
    8. Keep copies of all deposit, and credit card purchases accurately.

    MAINTAIN HIGH LEVELS OF RESIDENT SATISFACTION

    1. Regularly seek to understand and anticipate what residents need.
    2. Insure resident happiness
    3. Maintain resident complaints to a minimum
    4. Maintain a 90% renewal rate.
    5. Inspect property two-three times per week including periodic visits to all residents.
    6. Assist new residents moving in by notifying them of community procedures, parking, hours, night access, mail, etc.
    7. Ensure that residents are provided with clean, safe and well maintained home.

    MARKETING AND LEASING

    1. Market the property and build traffic.
    2. Maintain desired occupancy to reflect in Profit and Loss Budget statement. (Above 95%).
    3. Sell or help sell the property to prospective residents.
    4. Negotiate new leases and renewals per specifications of the property owner and district manager.
    5. Coordinate with office staff on the property's marketing strategy.
    6. Maintain a surplus of available units by working with the make ready staff.

    SUPERVISE AND BUILD AN EFFECTIVE TEAM

    1. Recruit and help hire an effective staff.
    2. Insure that staff is trained and is following all company policies and procedures.
    3. Clarify expectations and establish goals for staff.
    4. Evaluate staff performance and give feedback regularly.
    5. Recognize superior performance and correct inferior performance.
    6. Achieve cooperation among staff and other departments while building trust and loyalty to the company.
    7. Work towards developing staff for upward mobility within the company.
    8. Collect approve and forward time sheets on time each pay period.

    BUDGET AND FINANCES

    1. Forecast needs for fiscal year and develop budget based on these needs.
    2. Obtain supervisor's approval on final budget and any subsequent changes to budget.
    3. Reconcile bank accounts if assigned.
    4. Implement budget keeping expenses within budgeted guidelines.
    5. Review, approve and process all applicable purchases and purchases order.
    6. Impute RMO Bills accurately.
    7. Maintain employee's time sheet up to date.

    SKILLS, KNOWLEDGE AND PERSONAL CHARACTERISTICS

    The following skills, knowledge and personal characteristics desirable for job success:

    1. Bookkeeping experience
    2. Ability to communicate effectively
    3. Ability to sell
    4. Preference for working with others
    5. Ability to assert yourself
    6. Preference for detail work
    7. Ability to work well under pressure
    8. Self-motivation and self-direction
    9. Bi-lingual skills
    10. Ability to work without direct supervision
    11. Review monthly income and expense reports and report on any variance from budget.
    12. Ability to supervise a staff
    13. Safety conscious

    PHYSICAL DEMANDS & WORK ENVIRONMENT: GOOD PHYSICAL CONDITION

    Frequent sitting

    Stress

    Travel (Proper insurance and driving rules apply)

    Intercity Traveling will not be reimbursed for use of employees vehicle.
    Moderate walking
    Computer use
    Light lifting and carrying
    Frequent computer use (including monitor)


    Work Environment:

    Inside office / outside work

    Work around traffic areas

    Slippery or uneven walk areas

    Exposure to dust, insects, animals, weather, humidity and the general public.

    Employment at this company required that you be capable of performing the essential functions of the job for which you are applying, effectively and safely. It is your responsibility as an employee to keep up with any changes that are made to this job description.

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