Document Imaging Specialist MPBS - Washington, United States - Medstar

Description

General Summary of Position
Preps documents for scanning, remove staples and paper-clips. Sorts document by type for scanning. Operates high-speed scanning equipment by loading documents into scanner and conducts real-time quality control of images being scanned. Makes real time corrections. Responsible for quality assurance and data entry of digital information. Verifies documents by entering data into the computer using custom software. Reviews documents, verifies indexed values for accuracy, researches ScerIS programs for correct indexes and makes the appropriate corrections on images. Participates in maintaining records management products such as charge and payment batches. Develops and maintains records management spreadsheets to track, and control records management data and documents. Provides basic administrative tasks to support operations in records management.
\r

\r
Primary Duties and Responsibilities

Adheres to assigned work schedule, and participates in maintaining a clean and safe work environment.

Converts all types of documents to Tiff and PDF file formats and archive to digital format using high-resolution scanners with a high attention to detail and accuracy.

Exemplifies Guest and Staff Relations standards in all activities in areas of service, resource utilization, high quality outcomes and effective communication.

Interacts with team members on matters affecting data to ensure high standards in data entry are met and data is retrievable.

Participates in educational activities appropriate to position.

Performs computerized indexing and data entry by batch, group, invoice, EMPI, and/or medical record number. Pairs electronically transmitted data with paper documentation.

Performs data verification routines in accordance with company procedures and customer requirements.

Performs final quality control review of data before archiving data to the ScerIS Data base.

Prepares all type of documents for imaging; ensures documents are free of debris (staples, paper clips, clamps, etc). Ensures documents are prepared to be scanned as quality images.

Pulls and files records, verifies alphabetical or numerical order and ensuring they are retrievable. Stores records by type, indicates appropriate data on spreadsheets (record file numbers and other identifiers) and retires boxes to file rooms and or storage areas.

Reviews discrepancies in data received, Researches solutions in ScerIS to confirm clarification of data. Alerts team lead or manager of issues related to data or index values that are unresolved.

Sorts all types of documents for scanning documents / batches into the appropriate folders in Anydoc.

Supports short-term and long-term high-volume document archiving.

Troubleshoots and offers suggestions to manager that will assist in decision making to improve document imaging processing.

Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards and safety standards. Complies with governmental and accreditation regulations.

Participates in multidisciplinary quality and service improvement teams as appropriate. Participates in meetings, serves on committees and represents the department and hospital/facility in community outreach efforts as appropriate.

Performs other duties as assigned.

\r

\r

\r
Minimum Qualifications
Education

• High School Diploma or GED required or
• equivalent. required

\r
Experience

• 1-2 years In a business office environment with hands on computer required and

\r

\r
Knowledge, Skills, and Abilities

• Basic computer keyboarding skills.
• Excellent filing skills.
• Ability to examine documents for accuracy and completeness.
• Ability to prepare documents in accordance with detailed instructions.
• Ability to use calculator.
• Ability to work and thrive in team oriented, production and deadline driven work environment.
• Must have good hand-eye coordination and data entry skills.
• Ability to remain flexible and calm in stressful situations and follow instructions of established procedures.
• Capable of performing repetitive tasks, while maintaining a high level of accuracy.
• Verbal and written communication skills.
• Basic computer skills preferred.

\r

\r
Why MedStar Health?
At MedStar Health, we understand that our ability to treat others well begins with how we treat each other. We work hard to foster an inclusive and positive environment where our associates feel valued, connected, and empowered. We live up to this promise through:
\r

\r
• Strong emphasis on teamwork - our associates feel connected to each other and our mission as an organization. In return, our effective team environment generates positive patient outcomes and high associate satisfaction ratings that exceed the national benchmark.
\r
• Strategic focus on equity, inclusion, & diversity - we are committed to equity for all people and communities. We continue to build a diverse and inclusive workplace where people feel a sense of belonging and the ability to contribute to equitable care delivery and improved community health outcomes at all levels of the organization.
\r
• Comprehensive total rewards package - including competitive pay, generous paid time off, great health and wellness benefits, retirement savings, education assistance, and so much more.
\r
• More career opportunities closer to home - as the largest healthcare provider in the Baltimore-Washington, D.C. region, there are countless opportunities to grow your career and fulfill your aspirations.
\r

\r
About MedStar Health
MedStar Health is dedicated to providing the highest quality care for people in Maryland and the Washington, D.C., region, while advancing the practice of medicine through education, innovation, and research. Our team of 32,000 includes physicians, nurses, residents, fellows, and many other clinical and non-clinical associates working in a variety of settings across our health system, including 10 hospitals and more than 300 community-based locations, the largest home health provider in the region, and highly respected institutes dedicated to research and innovation. As the medical education and clinical partner of Georgetown University for more than 20 years, MedStar Health is dedicated not only to teaching the next generation of doctors, but also to the continuing education, professional development, and personal fulfillment of our whole team. Together, we use the best of our minds and the best of our hearts to serve our patients, those who care for them, and our communities. It's how we treat people.

MedStar Health is an Equal Opportunity (EO) Employer and assures equal opportunity for all applicants and employees. We hire people to work in different locations, and we comply with the federal, state and local laws governing each of those locations. MedStar Health makes all decisions regarding employment, including for example, hiring, transfer, promotion, compensation, benefit eligibility, discipline, and discharge without regard to any protected status, including race, color, creed, religion, national origin, citizenship status, sex, age, disability, veteran status, marital status, sexual orientation, gender identity or expression, political affiliations, or any other characteristic protected by federal, state or local EO laws. If you receive an offer of employment, it is MedStar Health's policy to hire its employees on an at-will basis, which means you or MedStar Health may terminate this relationship at any time, for any reason.