Contract Specialist 2 - San Antonio, United States - Ultimate Staffing

Description

Ultimate Staffing is seeking an experienced Contract Specialist 2 to join the team of a client of ours in the transit industry.

ESSENTIAL FUNCTIONS:

• Plans and develops procurements, including assisting in planning, scheduling and developing text for solicitation packages.
• Coordinates the assigned procurement efforts of departments involved throughout the company, including but not limited to user departments, Office of Diversity, Legal Department and Risk Management.
• Analyzes requirements received and recommends solicitation and contract type, including general contract terms and special provisions.
• Develops and issues Invitation for Bids (IFBs) and Requests for Proposals (RFPs), including technical specifications and boilerplates, in accordance with the company's Procurement Policies and Procedures; Federal, State, and Local laws and regulations.
• Responds to inquiries received from prospective offerors during the solicitation process and obtains technical input as required.
• Conducts pre-bid and pre-proposal conferences; officially receives and records bids/proposals; conducts public bid openings and coordinates entire bid process through award.
• Chair Evaluation Committee meetings; leads discussions with offerors; plans and conducts contract negotiations; and, prepares contract award recommendations for senior staff and Board of Trustees approval.
• Analyzes and determines responsiveness and responsibility of offers received in a manner consistent with bid document provisions, the company's Procurement Policies and Procedures, Federal, State and Local Laws.
• Serves as Contracting Officer and manages contract administration from award through final closeout, which includes:
  • Monitoring contractor activities to ensure compliance with the provisions of the contract
  • Acting as liaison between contractor and company staff
  • Reviewing contractor change proposals and leading evaluation/negotiation activities, obtaining required levels of approval and issuing contract modifications (change orders)
  • Contract interpretation, resolution of disputes where possible, and supporting dispute resolution and/or litigation activities, as required
  • Ensures that all documents related to the administration of contracts are promptly filed and that files are maintained in an orderly manner.
  • Initiating default or termination actions
  • Closes out contracts including obtaining appropriate releases, acceptance certificates and warranties, and manuals; authorizing final payment(s)
• Provides guidance to Contracts Specialists in resolving contractual disputes and/or delivery problems; and, assists with delegating, directing, and coordinating their workload and activities while acting for the Manager of Contracts during his/her absence.
• Conducts cost and price analyses as required for each solicitation and prepares reports.
• Coordinates with the Office of Diversity and Federal Compliance staff in establishing and achieving DBE goals in all types of procurements.
• Represents he company's Procurement Division at DBE/SBE outreach seminars and conferences. Conducts telephone and person-to-person interviews with outside vendor sales representatives.

EDUCATION AND EXPERIENCE:

• Bachelor's Degree in business administration, public administration, or related field.
• A minimum of three (3) years' experience in public procurement or related areas, to include contract administration experience.
• Familiarity with Public Procurement Acts/Statutes and Federal Transit Administration requirements highly preferred. An equivalent combination of experience and education may be acceptable.

Of interested, please submit your resume

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.