Commercial Real Estate Legal Administrative Assistant- 3548651 - Addison - AMS Staffing Inc.

    AMS Staffing Inc.
    AMS Staffing Inc. Addison

    7 hours ago

    Legal
    Description

    Please connect with me on LinkedIn as well @Kyle Kapper

    Job Title: Commercial Real Estate Legal Administrative Assistant

    Location: Addison TX 75001

    Salary/Payrate: $60K-$70K annually, discretionaary year-end bonus and AWESOME benefits

    Work Environment: Onsite

    Term: Permanent / Fulltime

    Bachelor's degree required: No

    Referral Fee: AMS will pay $500 should the person you refer gets hired

    JOB DESCRIPTION

    Assistance and legal secretarial support to attorney(s) and paralegal. Reports directly to assigned attorneys and paralegals.

    Essential Functions

    • Answer attorney/paralegal phones as needed and take thorough, accurate messages in a professional manner
    • Complete, copy, and close all outgoing mail items in a timely manner, being sure to include any and all attachments or enclosures to recipient and/or copyholders
    • Type and proof correspondence and documents relating to Real Estate Acquisitions; Real Estate Loans; Real Estate Sales; Organizational documents; Leases and Lease related documentation; all areas of law as marked up by attorneys or dictated
    • Coordinate opening new client and/or matter files to include submission of conflict check, inserting new file on the System and creating physical files
    • Prepare Engagement Letters for new clients and coordinate execution
    • Create drafts and final documents in AIA program
    • File UCC's and maintaining critical date charts for specific shopping centers; use of direct access account with Secretary of State; assist various attorneys within the Firm regarding Secretary of State UCC's
    • Save, print & organize Title Commitments – exception documents for Attorney/paralegal review
    • Prepare and complete closing binders
    • Receive, review, and route incoming mail
    • Input attorney and/or paralegal time into accounting system
    • Maintain all filing in a timely manner

    Education, Experience and Skills Required

    • Steady work history
    • 3-5 years Commercial Real Estate legal secretary experience
    • High School Diploma or Equivalent
    • Proficient in current Microsoft applications such as Word and Excel
    • Proficient in FoxitPhantom PDF including interlineation of attorney comments in PDF documents; conversion to Word; extractions; inserts; deletions; whiteouts
    • Ability to type accurately; ability to use office equipment such as computer terminal, calculator, copier, postage meter, and scanner
    • Strong verbal and interpersonal skills
    • Ability to organize and prioritize work and to meet deadlines
    • Experience in time entry, client interaction and assistance
    • Familiarity of language used in legal/real estate documents
    • Team player who is a multi-tasker, highly efficient, accurate, reliable, positive, and professional at all times
    • Ability to work overtime when needed with minimal notice

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