- Answer attorney/paralegal phones as needed and take thorough, accurate messages in a professional manner
- Complete, copy, and close all outgoing mail items in a timely manner, being sure to include any and all attachments or enclosures to recipient and/or copyholders
- Type and proof correspondence and documents relating to Real Estate Acquisitions; Real Estate Loans; Real Estate Sales; Organizational documents; Leases and Lease related documentation; all areas of law as marked up by attorneys or dictated
- Coordinate opening new client and/or matter files to include submission of conflict check, inserting new file on the System and creating physical files
- Prepare Engagement Letters for new clients and coordinate execution
- Create drafts and final documents in AIA program
- File UCC's and maintaining critical date charts for specific shopping centers; use of direct access account with Secretary of State; assist various attorneys within the Firm regarding Secretary of State UCC's
- Save, print & organize Title Commitments – exception documents for Attorney/paralegal review
- Prepare and complete closing binders
- Receive, review, and route incoming mail
- Input attorney and/or paralegal time into accounting system
- Maintain all filing in a timely manner
- Steady work history
- 3-5 years Commercial Real Estate legal secretary experience
- High School Diploma or Equivalent
- Proficient in current Microsoft applications such as Word and Excel
- Proficient in FoxitPhantom PDF including interlineation of attorney comments in PDF documents; conversion to Word; extractions; inserts; deletions; whiteouts
- Ability to type accurately; ability to use office equipment such as computer terminal, calculator, copier, postage meter, and scanner
- Strong verbal and interpersonal skills
- Ability to organize and prioritize work and to meet deadlines
- Experience in time entry, client interaction and assistance
- Familiarity of language used in legal/real estate documents
- Team player who is a multi-tasker, highly efficient, accurate, reliable, positive, and professional at all times
- Ability to work overtime when needed with minimal notice
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Commercial Real Estate Legal Administrative Assistant- 3548651 - Addison - AMS Staffing Inc.
Description
Please connect with me on LinkedIn as well @Kyle Kapper
Job Title: Commercial Real Estate Legal Administrative Assistant
Location: Addison TX 75001
Salary/Payrate: $60K-$70K annually, discretionaary year-end bonus and AWESOME benefits
Work Environment: Onsite
Term: Permanent / Fulltime
Bachelor's degree required: No
Referral Fee: AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
Assistance and legal secretarial support to attorney(s) and paralegal. Reports directly to assigned attorneys and paralegals.
Essential Functions
Education, Experience and Skills Required
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Administrative Assistant
Only for registered members Addison
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Administrative Assistant
Only for registered members Addison, TX
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Administrative Assistant
Only for registered members Addison
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Administrative Assistant
Only for registered members Addison
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Administrative Assistant
Only for registered members Addison Road Addison, Texas, United States
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Assistant Administrator
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Administrative Assistant
Only for registered members Addison
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Administrative Assistant
Only for registered members Addison
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Administrative Assistant
Only for registered members Addison, TX
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Administrative Assistant
Only for registered members Dallas, Texas, , United States
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Administrative Assistant
Only for registered members Addison, TX
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Administrative Assistant
Only for registered members Addison, TX
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Administrative Assistant
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Administrative Assistant
Full time Only for registered members Addison
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Administrative Assistant
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Administrative Assistant
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Administrative Assistant
Only for registered members Dallas, TX
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Administrative Assistant
Only for registered members Dallas, TX
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Administrative Assistant
Part time Only for registered members Dallas
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Administrative Assistant
Only for registered members Dallas, TX
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Administration Assistant
Only for registered members Dallas, TX