Facility Services Coordinator - Orlando, United States - BGIS

BGIS is currently seeking a Facility Services Coordinator to join the team in Orlando, FL.

BGIS is a leading provider of integrated real estate management services, including facilities management, project management, energy & sustainability services, strategic workplace consulting, real estate services, and capital planning. Its range of solutions enables it to create and optimize places that work for its clients. The team is dedicated to inspiring better business performance and helping clients focus on their core businesses.

Under direct supervision, responsible for administrative activities at a job site and for communications with field personnel, the General Contractor, and subcontractors.

Facility Technical knowledge

• Meet and greet clients and visitors
• Act as the first point of contact for all incoming queries, managing requests and room bookings as part of the virtual service center model including lodging work requests using the internal system.
• Assist the internal site management team acting as the conduit for client requests as well as other requests as required;
• Assist with visitor/contractor escorts and instructing and supervising as required.
• Manage the collection and distribution of internal and external mail & courier deliveries.
• Manage the delivery of consumables throughout the refresh areas.
• Support in the provision of building access cards to staff and contractors.
• Supporting in meeting room requirements (ex. room reconfigurations & catering provisions).
• Administration duties as required.
• Invoicing receipting and reconciliation.
• Data entry & records management.
• Work Order management.
• Maintain distribution lists.

Experience/Qualifications:

• HSE policies and procedures are met and maintained by all stakeholders.
• Strong demonstrated experience working in a Customer Service Center environment;
• Demonstrated understanding of customer service principles;
• Demonstrated experience working with internal and external stakeholders at varying levels of an organization;
• Strong demonstrated professional telephone manner -listening, questioning, empathy, clear client outcome, and professionalism;
• Demonstrated attention to detail and grammar;
• Proficient in relevant computer software Word, Excel, Outlook (or related program) and Internet access; Good keyboard skills, speed, and accuracy;

• Able to respond quickly to change and adopt a flexible/ innovative approach to problems and opportunities.

Join our team to be part of an organization that promotes personal and professional development, work/life balance, health and wellness, and community involvement.