Administrative Assistant/Office - New York, NY, United States - NY Common Pantry

Description

Administrative Assistant

New York Common Pantry (NYCP) is one of the city's largest food pantries, providing food assistance, case management services, senior food provision, nutrition education, and hygiene services.

NYCP is a poverty-fighting organization that reduces hunger and promotes dignity, health, and self-sufficiency by using a holistic approach to reach over 100,000 distinct peoplenearly over 660,000 visitors each year.

NYCP is seeking an Administrative Assistant position to be tasked with ensuring the East Harlem headquarters office runs smoothly. The Administrative Assistant may need to travel to other NYCP locations as needed. The Administrative Assistant will be responsible for administrative and clerical duties.

The Administrative Assistant will report to the Deputy Executive Director at the 8 East 109th, New York, NY 10029 location.

The schedule for this position is Monday through Friday: 9 am - 5 pm; This is a Full-Time position, 35 hours a week, non-exempt.

Administrative and clerical support to support the NYCP senior leadership team (Executive Director, Deputy Executive Director, Senior Director of Finance, and Senior Director of Development and Communication).

• Calendar management and maintenance and travel arrangements for the Executive Director and Deputy Executive Director.
• Communicate with board members, external vendors, and outside stakeholders via email and/or phone.
• Expense reporting and other special projects for the Executive Director.
• Support in arranging drinks, food, and utensils for staff events.
• Operate office equipment, such as photocopiers, voicemail systems, and other machinery.
• Work closely with the Operations Office Manager to ensure smooth operations in the office.
• Maintain inventory of office supplies and order the supplies as needed through the Office Manager.
• Answer phones and greet clients, assist in document filing, perform basic bookkeeping, organize financial records, route telephone calls, organize office activities, and mail correspondence.
• High School Diploma required, college or advanced degree desirable.
• Minimum of one year of administrative experience. Experience within a food pantry or food bank is preferred but not required.
• Commitment to helping the communities in need and NYCP's work and mission.
• Excellent planning and organizational skills are required.
• Knowledge of computer software including MS Word, Excel, and PowerPoint.
• Bilingual in Spanish is preferred.
• This description does not constitute a contract of employment and NYCP may exercise its employment-at-will rights at any time.

New York Common Pantry is an Equal Opportunity Employer and is committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law.

00 per hour
Medical, Medical Expense Reimbursement Plan, Dental, and Vision insurance

• Paid Holidays
• 403(b) Retirement Account
• Employer Paid Life Insurance, Short-Term, and Long-Term Disability
• Pre-tax Transit benefits

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