Real Estate Paralegal - Fort Lauderdale
2 days ago
Job description
Support the Legal Foundation Behind Vacatia's GrowthLocation:
Fort Lauderdale, FL (Hybrid/Remote Flexible)
Corporate Real Estate Paralegal
At Vacatia, we're transforming the vacation ownership experience through innovation, operational excellence, and disciplined growth.
As our organization expands across multiple entities, resorts, and jurisdictions, strong governance and compliance are essential to how we scale responsibly.
We're seeking a Corporate Real Estate Paralegal who thrives in a fast-paced environment and enjoys working at the intersection of corporate governance, real estate operations, and regulatory compliance.
This role plays a critical part in maintaining organizational integrity, supporting transactions, and ensuring our legal and compliance infrastructure operates seamlessly.
Your Mission
As a trusted partner to Legal and Real Estate & Business Operations leadership, you will help maintain Vacatia's corporate records, support real estate and transactional activity, and ensure compliance obligations are executed with precision, discretion, and accountability.
Why You'll Love Working at Vacatia
Build the Future:
Help support a rapidly growing hospitality company redefining vacation ownership.
Impact That Matters:
Your work directly protects and enables the company's operations, growth, and governance.
Innovation at Scale:
Work across corporate entities, hospitality operations, real estate transactions, and compliance initiatives.
Autonomy and Ownership:
Take ownership of critical processes while partnering with experienced leadership.
Culture of Growth:
Join a collaborative environment where professionalism, integrity, and continuous improvement are valued.
Your Impact
Maintain corporate records, entity filings, licenses, and governance documentation across multiple jurisdictions.
Support formation, dissolution, and ongoing maintenance of corporate entities.
Prepare and manage contracts, NDAs, vendor agreements, and legal documentation.
Draft board resolutions, meeting minutes, legal correspondence, and organizational records.
Track regulatory filings, compliance deadlines, and reporting requirements.
Assist with real estate, HOA, and resort transaction coordination and closings.
Manage title reports, insurance certificates, and closing documentation.
Support internal audits, regulatory inquiries, acquisitions, and due diligence activities.
Assist with litigation coordination, discovery requests, and document production.
Serve as a liaison between Legal, Finance, Accounting, HOA, HR, and Operations teams.
Maintain secure document management systems and ensure confidentiality of sensitive information.
Support special projects led by the Real Estate & Business Operations team.
What You Bring
Associate's or Bachelor's degree in Paralegal Studies, Legal Studies, Business Administration, or related field required; Paralegal Certificate preferred.
4–5+ years of corporate governance, compliance, or real estate paralegal experience.
Experience supporting hospitality, real estate, property management, or multi-entity organizations strongly preferred.
Working knowledge of corporate governance practices and regulatory compliance processes.
Exceptional organization skills with strong attention to detail.
Ability to manage multiple priorities in a fast-paced, evolving environment.
Strong written and verbal communication skills with professional document drafting experience.
Proficiency with Microsoft Office, Google Workspace, Adobe Acrobat, and document management platforms.
Experience with DocuSign or contract lifecycle systems preferred.
High level of discretion handling confidential and sensitive information.
Join Us
At Vacatia, strong governance and compliance are foundational to how we grow, innovate, and operate.
If you're a proactive paralegal who enjoys supporting complex organizations, collaborating cross-functionally, and contributing to a growing hospitality company, we invite you to join Vacatia and help support what's next.
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