Assistant Accounting Manager - Pompano Beach, FL
11 hours ago
Job description
Position Overview
The Assistant Accounting Manager plays a key hands-on role supporting the Accounting Manager in the accurate and timely monthly close process. This position focuses on ensuring transactional accuracy across T&E expenses, corporate credit cards, accounts payable, and general ledger activity, while also supporting accounts receivable follow-up, cash settlement accuracy, reconciliations, inventory, prepaids, reporting, and compliance filings.
This role is ideal for a detail-oriented accounting professional who thrives in execution, validation, and follow-through — someone who enjoys keeping the books clean, complete, and audit-ready.
Key Responsibilities
Month-End Close & General Ledger Support
- Support the Accounting Manager in executing a timely and accurate month-end close.
- Review and verify that T&E expenses and corporate credit card transactions are complete, properly coded, approved, and recorded in the correct period.
- Ensure accounts payable transactions are accurately coded by department, profit center, and account.
- Monitor general ledger activity for accuracy, completeness, and proper cutoff.
- Prepare and post routine journal entries, accruals, and reclassifications as needed.
Expense, AP & Credit Card Oversight
- Reconcile corporate credit card activity to expense reports and the general ledger.
- Identify and resolve coding errors, missing documentation, and posting discrepancies.
- Partner with internal stakeholders to ensure timely submission and approval of expenses.
- Assist in improving processes related to expense reporting, AP workflows, and coding accuracy.
Accounts Receivable Follow-Up & Cash Settlements
- Support accounts receivable follow-up activities, including researching open items and unapplied cash.
- Assist in reviewing and validating cash settlements to ensure accurate application to customer accounts.
- Coordinate with the AR and Accounting teams to resolve discrepancies related to payments, credits, or short pays.
- Ensure AR-related activity is properly reflected in the general ledger as part of month-end close.
Reconciliations, Inventory & Prepaids
- Prepare and review bank reconciliations, investigating and resolving variances.
- Assist with inventory accounting, including reconciliations and month-end validation.
- Track, reconcile, and amortize prepaid expenses to ensure accurate expense recognition.
- Support balance sheet account reconciliations to maintain clean and supportable accounts.
Reporting, Structure & Accuracy
- Assist in building and maintaining department and profit center structures within the accounting system.
- Review financial data for accuracy and consistency across reports.
- Support internal reporting packages and schedules used for management review.
Compliance, Filing & Administrative Support
- Assist with financial reporting, filings, and documentation related to audits, insurance, licenses, and regulatory requirements.
- Maintain organized accounting records and supporting documentation.
- Support internal controls and audit preparedness activities.
- Participate in special projects and process improvement initiatives as needed.
Qualifications
- Bachelor's degree in Accounting, Finance, or related field.
- 3–5 years of hands-on accounting experience, with a strong focus on month-end close.
- Experience with expense reporting, corporate credit cards, AP coding, and AR follow-up.
- Solid understanding of general ledger accounting and reconciliations.
- Proficiency in Microsoft Excel (formulas, pivot tables, data review).
- Experience using accounting systems such as NetSuite, QuickBooks, or similar ERP systems.
- Strong attention to detail, organization, and follow-through.
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