Office Manager - Hollywood - confidential

    confidential
    confidential Hollywood

    14 hours ago

    $48,000 - $78,000 (USD) per year * Real Estate
    Description

    Join our client's team in Hallandale as an Office Administrator / Procurement Coordinator This friendly and dynamic group values organization and efficiency. They are seeking someone who can help keep daily office operations running smoothly while managing procurement activities with a positive attitude. In this role, you will be a key player in ensuring the office is well-stocked and organized. You will collaborate closely with various teams to manage supplies, handle invoices, and support project needs. If you're detail-oriented and enjoy being proactive in a bustling environment, we would love to hear from you

    This is an in-office role, Monday to Thursday from 9 AM to 6 PM, and Friday from 9 AM to 3 PM.

    **Office & Administrative Support:**

    - Maintain smooth office operations by ordering and managing office supplies and inventory.

    - Run errands to support project and office needs whenever necessary.

    - Organize both digital and physical filing systems to keep everyone on track.

    - Act as the main point of contact for vendors, service providers, and team members.

    **Procurement & Purchasing:**

    - Order materials, furniture, and supplies for various projects to ensure everything runs efficiently.

    - Track purchase orders and deliveries, keeping a close eye on backorders.

    - Maintain accurate procurement logs for all purchases.

    - Work with project teams to ensure orders are placed correctly and on time.

    **Accounting & Financial Coordination:**

    - Organize and review incoming invoices from vendors.

    - Route invoices to the accounting team with all the necessary documentation.

    - Prepare and issue checks as needed.

    - Keep track of payments and follow up on any outstanding invoices or issues.

    **Organization & Process Management:**

    - Maintain detailed records of purchases, invoices, and communications with vendors.

    - Assist with compliance to internal purchasing procedures and guidelines.

    - Share your ideas on how to enhance organizational and procurement processes.

    **Preferred Experience:**

    - Previous experience in an administrative, procurement, or operations role.

    - Familiarity with working alongside accounting teams or bookkeeping processes.

    - Knowledge of vendor management and purchasing workflows is a plus.

    They offer medical benefits.

    * This salary range is an estimation made by beBee
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