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Office Manager - Hollywood - confidential
Description
Join our client's team in Hallandale as an Office Administrator / Procurement Coordinator This friendly and dynamic group values organization and efficiency. They are seeking someone who can help keep daily office operations running smoothly while managing procurement activities with a positive attitude. In this role, you will be a key player in ensuring the office is well-stocked and organized. You will collaborate closely with various teams to manage supplies, handle invoices, and support project needs. If you're detail-oriented and enjoy being proactive in a bustling environment, we would love to hear from you
This is an in-office role, Monday to Thursday from 9 AM to 6 PM, and Friday from 9 AM to 3 PM.
**Office & Administrative Support:**
- Maintain smooth office operations by ordering and managing office supplies and inventory.
- Run errands to support project and office needs whenever necessary.
- Organize both digital and physical filing systems to keep everyone on track.
- Act as the main point of contact for vendors, service providers, and team members.
**Procurement & Purchasing:**
- Order materials, furniture, and supplies for various projects to ensure everything runs efficiently.
- Track purchase orders and deliveries, keeping a close eye on backorders.
- Maintain accurate procurement logs for all purchases.
- Work with project teams to ensure orders are placed correctly and on time.
**Accounting & Financial Coordination:**
- Organize and review incoming invoices from vendors.
- Route invoices to the accounting team with all the necessary documentation.
- Prepare and issue checks as needed.
- Keep track of payments and follow up on any outstanding invoices or issues.
**Organization & Process Management:**
- Maintain detailed records of purchases, invoices, and communications with vendors.
- Assist with compliance to internal purchasing procedures and guidelines.
- Share your ideas on how to enhance organizational and procurement processes.
**Preferred Experience:**
- Previous experience in an administrative, procurement, or operations role.
- Familiarity with working alongside accounting teams or bookkeeping processes.
- Knowledge of vendor management and purchasing workflows is a plus.
They offer medical benefits.
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