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- Please describe your progressively responsible experience involving staff/customer assistance and advanced clerical/secretarial work. (Open Ended Question)
- Do you have experience with Excel, Word, and Outlook? Please explain your experience. (Open Ended Question)
- Do you have experience working with students in an educational setting? If so, please explain. (Open Ended Question) Documents Needed to Apply Required Documents
- Resume/Vita Optional Documents
- Cover letter
- Transcript 1
- Veterans Preference Verification Documentation
- Certifications
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Staff Assistant II - Orlando, United States - Valencia College
Description
of Job Function 1. Supports departmental clerical activities. Performs office management functions and coordination. Description of Job Function 2. Opens, organizes, and screens mail for supervisor. Description of Job Function 3. Answers telephone, screens and refers calls, takes messages for supervisor. Description of Job Function 4. Types and edits broad range of correspondence, documents, and reports under general supervision. Description of Job Function 5. Composes and prepares responses to routine correspondence. Description of Job Function 6. Establishes filing systems and maintains current files for the department, including files for internal and external correspondence. Description of Job Function 7. Maintains calendar and makes travel arrangements for supervisor. Description of Job Function 8. Schedules/reserves boardrooms, prepares for meetings as directed. Description of Job Function 9. Maintains department budget reports and related documentation. Prepares requisitions for supplies and materials. Description of Job Function 10. Operates standard office equipment as needed to perform tasks. Description of Job Function 11. Performs other duties as assigned.Qualifications
Drivers License Requirement Drivers License Requirement Not Applicable Required Qualifications Required Minimum Education High school diploma or general education degree (GED). Required Field of Study Other Required Qualifications Advanced secretarial training.
Progressively responsible experience involving staff assistance and advanced clerical/secretarial work.
Ability to use a PC, software programs, typewriter, and office machines.
Ability to take and transcribe dictation.
Ability to communicate effectively orally and in writing.
Strong interpersonal skills.
Ability to work effectively in a diverse community and meet the needs of diverse student populations.
Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.
The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions. Job Specific Designation Supplemental Questions
Required fields are indicated with an asterisk (*).