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    Secretary - Baker Early College Administrative Assistant- Portland Area - Bend, United States - Oregon Public Schools

    Oregon Public Schools
    Oregon Public Schools Bend, United States

    3 weeks ago

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    Description

    Job Title:
    Secretary - Baker Early College Administrative Assistant- Portland Area

    Category:
    Secretarial/Clerical

    Baker Early College Administrative Assistant

    Position Purpose


    Under the direct supervision of the principal or other administrator, to provide clerical, secretarial and administrative assistance to school administrators, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

    Essential Functions


    Assist in planning and schuding school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, prom, graduation, etc.

    Assist in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
    Prepare purchase orders for the purpose of submitting to the school's accounting/finance office.
    Assists in maintaining invetories of supplies and materials for the purpose of ensuring items' availability.
    Assists in mailing materials to students, families, and staff
    Answers telephone calls, and provide information and assistance to callers.
    Evaluates situations fot he purpose of taking appropriate action and/or directing to appropriate personnel for resolution.

    Registers new students, making sure forms are completed, obtaining transcripts and other documentaiton as needed, and entering data into computer system regarding enrollment and student records.

    Responsds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

    Additional Duties

    Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school

    Note:
    The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

    Equipment

    Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

    Travel Requirements

    Travel to and from meetings may be required.

    Knowledge, Skills and Abilities

    Ability to describe problems and work orally or in writing to supervisor as required.
    Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
    Ability to carry out instructions furnished in written or oral form.
    Ability to add, subtract, multiply and divide, and perorm arithmetic operations.
    Ability to understand, apply and use personal computers and software applications (e.g. Word, Excel, Powerpoint, the Internet, electronic mail).
    Ability to problem solve job-related issues.
    Ability to work with a diverse group of individuals.
    Ability to process paperwork accurately according to standardized procedures.
    Ability to maintain confidentiality of information regarding students, employees and others.
    Organizational and time management skills.
    Knowledge of office management procedures.

    Physical and Mental Demands, Work Hazards

    Works primarily from home, but in other locations as required.

    Qualification Profile

    Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.

    Typical qualifications would be equivalent to:
    Graduation from high school
    Some shorthand or speed writing skills desirable
    Successful experience with office management preferred.


    FLSA Status:
    Non-exempt
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