Record Center Specialist - Austin, United States - CAPPS, Inc.

Description

Job Description

TSLAC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age or disability in employment or in the provision of services, programs, or activities.

For job opening inquiries or to request a reasonable accommodation under the Americans with Disabilities Act please contact the TSLAC Human Resources office by calling Applications submitted to TSLAC may be subject to public disclosure, upon request, pursuant to the Texas Public Information Act.

Job Summary

Performs routine (journey-level) administrative and technical program assistance work for the State Records Center. Provides record circulation, inventory control and delivery services for program customers.

Utilizes an automated records storage tracking system to perform inventory adjustments and verifies the accuracy of transactions in a warehouse environment.

Drives a full-size van or 22-foot box truck to perform delivery services. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.


Essential Tasks

Pulls and Refiles records and disaster recovery materials at the State Records Center

Assists with accession and destruction activities.

Drives full size van or large truck to deliver/pick up records from state agencies.

Performs data entry and uses hand held scanners on barcodes for automated records storage tracking systems.

Assists supervisor and circulation team lead with resolving storage issues.

Performs related work as assigned.

Attends work regularly in accordance with agency leave and attendance policies.

Complies with all applicable agency policies and procedures.


Other Tasks

none

Qualifications:

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields no applicable MOS for Archivists or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.

Please call Human Resources at with questions or for additional information.

Additional Military Crosswalk information can be accessed at


Minimum Qualifications

High School Diploma or equivalent.

One year's work experience in one of the following:clerical work and/or inventory stock control work; records creation, filing, and control systems in an office; or inventory control in a warehouse or distribution center.

One-year public contact experience in a service-related job

Experience with desktop computer and standard desktop software.

Visual acuity, manual dexterity and legible handwriting


Preferred Qualifications

Work experience lifting and moving heavy objects greater than 35 lbs.

Experience working in a records storage center and/or a government office or warehouse.

Experience working directly with customers.

Experience safely operating a 3⁄4 -ton delivery van or larger truck for pick up and delivering materials or people.

Experience operating a fork lift and or forklift certification.

Experience using Microsoft Office Suite products.


Knowledge Skills and Abilities

Ability to operate a 3⁄4-ton delivery van or larger box truck.

Ability to operate a forklift and willingness to become a certified forklift driver.

Ability to climb an 11-step ladder with a standard records storage box weighing up to 50 pounds.

Ability to transfer files/containers from one location to another including the physical strength to load and transport a minimum of 300 pounds on a two-wheel handcart.

Ability to adapt to changes in workflow of a fast paced, deadline-oriented environment.

Ability to speak and write clear, grammatically correct English.

Ability to tactfully communicate and convey policies and procedures in person and by telephone.

Ability to meet scheduling deadlines.

Ability to prepare and maintain detailed records, files, and reports with a high level of file integrity while working with a large volume of records.

Environmental/Physical Conditions

Warehouse environment subject to both inside and outside environmental conditions. Must have visual acuity to drive and manual dexterity to operate a computer and regular office equipment. Position is active in nature with frequent walking and standing on concrete flooring. Requires the ability to ascend/descend ladders, perform heavy lifting/moving of storage boxes weighing up to 50 lbs. and to reach above shoulder level to access storage boxes. Also required is the ability to grasp, push, pull, kneel, stoop and bend repeatedly. Incumbent is required to operate motor vehicles including cargo trucks and vans. Must also be able to operate forklifts, pallet jacks and related warehouse equipment. Position has frequent contact with external customers which requires a professional demeanor.


Other Requirements

Will be tested on ability to pull and replace boxes in correct order, safely climb an 11-step ladder carrying boxes weighing up to 50 pounds and transport up to 300 pounds on a two-wheel handcart.

Pants and appropriate shoes should be worn to interview for lifting/moving test.

In-basket filing exercise will be given at time of interview

Driving exercise administered at the time of the interview.

Criminal history check required after contingent job offer.

Valid Texas Driver License (Class C) and acceptable driving record

Completion of a defensive driving course within 60 days of employment and every three years thereafter


Reporting Relationships

No supervisory responsibilities. Lead by Circulation Team