Fiscal Analyst 3 - Olympia, United States - State of Washington

Description

DESCRIPTION

This recruitment will remain open until July 5,2024. The agency reserves the right to make a hiring decision at any time after the initial screening date on June 19, 2024. It is in the applicant?s best interest to submit materials as soon as possible.

OIC CAREER OPPORTUNITY

The Office of the Insurance Commissioner (OIC) Fiscal Unit is seeking a motivated and qualified individual to fill a Fiscal Analyst 3 position. This position is assigned to the Operations Division, located in our Tumwater office.

This position has primary responsibilities for supervision of fiscal staff in the development, assembly, reporting, monitoring and maintenance of agency accounts payable, cash receipts and procurement functions. Under the direction of the Management Analyst, this position is vital in ensuring the agency successfully implements enterprise and agency wide initiatives, which are required for agency integration into the statewide finance and procurement systems.

This position may be a good fit for you if you:

• Have prior experience in accounts payable, cash receipts and/or procurements
• Have a passion for leading and mentoring others, understand the importance of encouraging and inspiring others to be their best and are not afraid to give constructive feedback
• Are an independent thinker who can take a limited piece of information and further research, analyze, condense, and clearly communicate it to a variety of audiences
• Enjoy thinking creatively to identify solutions to a variety of complex challenges
• Enjoy a fast-paced environment where daily tasks vary from supervising others to working on agency-wide initiatives and projects to problem-solving and creative thinking

If this sounds like you, and you're interested in a dynamic career that protects consumers' interests and promotes a healthy business environment in this state, please apply and become part of our dynamic team

This recruitment may be used to establish a qualified pool of candidates for Fiscal Analyst 3 vacancies in the next sixty days.

This is a Washington General Service position. The salary annual range for this position is $51,384 - $69,072.

AGENCY PROFILE AND VALUES

The Office of the Insurance Commissioner (OIC) operates under the direction of the state's Insurance Commissioner, a statewide elected official. Our mission is to provide consumer protection and regulation of the state's insurance industry.

With a workforce of approximately 265 employees, we are one of the smaller state agencies in Washington state government and are fortunate to have a stable funding source that does not rely on the state's general fund.

Because we are a small agency, you will truly get a chance to understand the 'big picture' of what we do and why we do it. You will also have a chance to get to know your co-workers.

We value diversity in the workplace. We challenge our employees to continuously improve the way we do business and to meet and exceed the needs of our customers.

To learn more about this agency, we invite you to visit our website at and listen to our employees talk about why they love working here.

BENEFITS OF WORKING FOR OIC

Washington State offers one of the most competitive benefits packages in the nation. We offer a great selection of health and retirement plans, paid leave, and compensation benefits for you and your family.

Additional Benefits:

• Wellness programs.
• Dependent care assistance.
• Washington State Employee Assistance Program.
• Federal Social Security and Medicare systems.
• Additional Leave; Leave Sharing, Parental Leave, Family and Medical Leave Act (FMLA), Leave Without Pay.
• Deferred Compensation (supplemental retirement plan).
• Training and development opportunities, including tuition reimbursement.
• Program for Public Service Loan Forgiveness(if applicable)
• Free parking at our main office in Tumwater.
• A stable funding source that does not rely on the state's general fund.
• The fulfillment of public service.
• Excellent work-life balance.
• Flexible work schedules and telework opportunities.

*Please note: Non-essential leave may NOT be granted between known peak work times for this position (e.g. legislative session, fiscal year-end). A flexible work schedule will be considered at the incumbent?s request, subject to supervisory approval, and approval per agency policy.

• Commitment to diversity in the workplace and support one another with respect and trust.
• Free Thurston County Transit public transportation.

DUTIES
The duties of the position include, but are not limited to:

• Supervise, plan, direct and review the work of assigned fiscal staff performing the accounts payable, cash receipts, and procurement functions of the agency.
• Assist with the planning and implementation of long-range fiscal projects, including developing and monitoring business processes and procedures for fiscal staff.
• State and Federal disclosure reporting and other year-end activities.
• Business process Subject Matter Expert (SME) for the OneWA Workday system. Assist the Management Analyst to identify and plan business process changes required to achieve the long-term goal of implementing all aspects of the statewide finance and procurement systems. Research existing business processes, form recommendations, coordinate, and assist with the implementation of the necessary business processes. Continuously monitor processes and recommend process improvements.
• Subject Matter Expert (SME) for agency ORCA system Revenue Module. Assist the Management Analyst to identify and plan business process and system changes required to address changes in tax law, National Association of Insurance Commissioners (NAIC) annual reporting requirements, and other fiscal related system changes.
• Maintain and monitor the agency non-tax related accounts receivable.
• Records coordinator for Fiscal department.
• Primary back-up for budget status reporting.

QUALIFICATIONS
Required Education and Experience:

• Bachelor?s degree* which includes 18 quarter or 12 semester hours of accounting, auditing, or budgeting and two years of experience in financial administration such as preparing deposits, administering accounts payable or receivable, processing purchase orders or making payment on invoices. Additional professional experience may substitute for education on a year for year basis, except for the credit hours.

OR

One year as a Fiscal Analyst 2.

AND

• Intermediate Microsoft Word skills; able to create, save, preview and print a basic document; edit and change appearance of selected text, format paragraphs; use page setup and auto-correct.
• Intermediate Microsoft Excel skills; able to create basic worksheets and formulas; use basic functions; modify and format a worksheet; print workbooks.
• Intermediate Microsoft Outlook skills; able to compose email messages; send and respond to messages; organize email to folders; create contact information; schedules appointments and meetings.

A Master?s degree* in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.

*If a degree or other credentials are listed, proof will be required prior to employment. University degrees must be recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA) or foreign equivalent. If a degree was awarded outside the United States, candidates must provide a credential evaluation report.

Preferred/Desired

• Accounting experience working in a Washington State agency fiscal office.
• One year of supervisory experience.
• Experience working in the Agency Financial Reporting System (AFRS).
• Experience working in the Travel Expense Management System (TEMS).
• Experience working in the Treasury Management System (TM$).
• Experience developing purchasing, procurements and/or contract documents.
• Ability to use a 10-key calculator and/or adding machine.

SUPPLEMENTAL INFORMATION
How to Apply: Applications for this recruitment will be accepted electronically. Please select the large green "apply" button at the top of this announcement. If you have not done so previously, you will need to set up an account profile.

Please provide three (3) professional references on your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Your letter of interest should describe how your experience, training and education make you a viable and competitive candidate for this position. Applications with comments such as "see attachments" or "see resume" in the supplemental question responses will be considered incomplete.

General suggestions for creating a good application:

• Read the job posting very carefully. Find out as much as you can about the position.
• Make sure you are very diligent in following all the application instructions. Include all requested documentation.
• Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications.
• Carefully read each of the supplemental questions and respond completely to each one. Pay attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the experience. Detail the types of work you performed, the work products, etc., to demonstrate 'how'.
• Specifically include all your work experiences doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained experience or skills.
• Make sure your application reflects your best writing.

Wage/salary depends on qualifications or state rules of compensation (if currently a state employee).

Contact us: For inquiries about this position, please contact the OIC Recruitment Team at

Other Information:

• State law (RCW [5]) prohibits employees of the OIC from having any interest, directly or indirectly, in an insurance company other than as a policyholder. This prohibition includes the receipt of renewal commissions. If employment is accepted with this agency, you agree to abide by this state law.
• If a degree or other credentials are listed by the candidate, proof will be required at the finalist stage. Candidates are encouraged to pre-plan for this. University degrees must be recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA) or foreign equivalent.
• If a degree was awarded outside the United States, candidates must provide a credential evaluation report.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant?s suitability and competence to perform in the position.
• If claiming veteran status, please send your DD 214 to with FA3_ in the subject line. Please do not attach the DD 214 to your application materials. Please black out personally identifiable data such as social security numbers.
• The Office of Insurance Commissioner is an equal opportunity employer. Auxiliary aides and services are available upon request to individuals with disabilities. Please contact the recruiter listed above.
• If you are having technical difficulties creating, accessing (log in, password or email issues) or completing your application (error messages), please call toll-free at
• For general questions regarding applying for jobs, contact the recruiter or