Research Administration Specialist - Aurora

University of Colorado Anschutz Medical Campus · Department of Pathology · Research Administrator (Research Services Principal Professional) · Position #: – Requisition #\: 39045 · Job Summary: · The Department of Pathology is excited to recruit a motivated candidate who will fi ...

Job description

University of Colorado Anschutz Medical Campus

Department of Pathology

Research Administrator (Research Services Principal Professional)

Position #: – Requisition #\: 39045

Job Summary:

The Department of Pathology is excited to recruit a motivated candidate who will fill the role of Research Administrator (Research Services Principal Professional). The successful candidate will oversee research program administration, operational support and post-award financial management of grants and contracts.

Key Responsibilities:

Post-award finance reports – 20%

·       Monthly oversight of all PI's grants and funding sources Include pilot awards (i.e. Cancer Center)\: maintain communication with the UCCC per Pathology faculty pilot grants and request CC' on reports

·       Projections of expenditures; total supplies/month; personnel/month (dashboards)

·       Meet with PIs every other month or more frequently as needed to evaluate payroll distributions

·       Work with Department Administrators on Payroll distributions and PETs

Assist PASS Core/PIs with other support (OS) and progress report (RPPR) information – 10%

·       Maintain current OS for all Research PIs; update quarterly

·       Coordinate with OGC and PASS core for pending grant submissions (PI, MPI and Co-PI)

·       Communicate with PASS core per effort on proposal for RPPR submissions

Research equipment – 10%

·       Maintain database of current pathology research equipment including location and maintenance records

·       Assist the chair of the equipment committee with tracking service contracts

·       Database will note dates of latest service, renewal dates, and research person responsible

·       Calculate annual costs of equipment maintenance

·       Assist with filling out green tag forms for disposable equipment (research personnel will send info and are responsible for wiping down equipment)

Research Travel awards – 10%

·       Initiate and maintain web application form

·       Ensure applications are distributed to award committee

·       Send award notices to trainees CC'ing pathology travel

Maintain current list of pathology trainees – 10%

·       Include lab, student or postdoctoral fellow, email

·       Coordinate with Path IT for email lists for trainees and research personnel, update semiannually

Webspace – 10%

·       Coordinate with SOM liaisons for space assignments

·       Keep updates list of lab personnel/space assignments

Assist Vice Chair for Research – 10%

·       Research faculty meetings\: update on current grants/awards and other honors for newsletter

·       Assist with lunch orders for Grants and Grub and/or Faculty meetings or recruitments

·       Maintain current research faculty email distribution list

·       Maintain a digital display of research events and information (TBD)

Maintain SOP for new faculty onboarding – 10%

·       Include information on how to access Marketplace, Procurement, department contacts

Facilities and routine orders – 10%

·       Maintain dry ice and liquid nitrogen orders

·       Communicate and coordinate with facilities for repairs, work orders, etc.

·       Maintain stock of office supplies

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Pathology research unit is a cohesive group of faculty working towards improving cancer knowledge and treatment. The applicant will have the opportunity to interact with faculty, students, fellows, and a team of departmental administrative professionals and to be involved in the direction and success of the research programs. The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave The University of Colorado offers an excellent benefits package including:

• Medical\: Multiple plan options
• Dental\: Multiple plan options
• Additional Insurance\: Disability, Life, Vision
• Retirement 401(a) Plan\: Employer contributes 10% of your gross pay
• Paid Time Off\: Accruals over the year
• Vacation Days\: 22/year (maximum accrual 352 hours)
• Sick Days\: 15/year (unlimited maximum accrual)
• Holiday Days\: 15/year
• Tuition Benefit\: Employees have access to this benefit on all CU campuses
• ECO Pass\: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

·       Bachelor's degree from an accredited institution and 3-5 years of professional experience in laboratory management or research administration.

An advanced degree (Masters or Doctorate) may be substituted for experience on a year for year basis if the degree is in a field of study directly related to the work assignment.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

·       Master's degree in health or business administration, accounting, finance, or other closely related field

·       Experience working with University of Colorado Systems or equivalent academic institution (ex\: PeopleSoft HCM and FIS, Concur, iLabs, etc).

·       Experience working with standard accounting policies and procedures

·       Higher education budget management, modeling and forecasting experience.

Knowledge, Skills and Abilities:

·       Knowledge of project and laboratory management

·       Demonstrated experience working in Excel, Microsoft Office and Outlook, Google documents, and Adobe Acrobat

·       Ability to communicate effectively, both in writing and orally.

·       Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

·       Outstanding customer service skills.

How to Apply:

For full consideration, please submit the following document(s):

1.     Curriculum vitae / Resume

2.     Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to\:

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by April 1, 2026. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $65,036 - $82,726

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.