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Hot Springs National Park

    30961 Staffing Specialist - Garland, United States - Garland Independent School District

    Garland Independent School District
    Garland Independent School District Garland, United States

    3 weeks ago

    Default job background
    Description
    Job Title: Staffing Specialist Human Resources Exemption Status: Non-Exempt

    Reports to: HR Analyst
    Dept./School: Human Resources Department

    Pay Grade: P17 Min: $160.80 Mid: $197.33
    Days: 226

    Primary Purpose:

    Receives, processes, and maintains files and records for new hires and employees of the district. Monitors access to human resource (HR) records and maintain proper security and confidentiality.

    Education/Certification:
  • High school Diploma or equivalent
  • Certified Educational Office Professional certification (CEOP) preferred
  • Bilingual preferred
    • Experience:
  • Minimum of three (3) years of experience clerical and file maintenance experience in a public school setting
  • Demonstrated experience with the use of databases like Oracle, preferred
    • Special Knowledge/Skills/Abilities:
  • Proficiency in keyboarding and file maintenance
  • Ability to use software to develop spreadsheets, databases, and Microsoft Office Suite
  • Ability to perform basic math
  • Ability to read, speak and understand English
  • Excellent organizational skills
  • Strong communication and interpersonal skills
  • Must possess highly effective and pleasant telephone skills in order to communicate with staff and the public in a positive and professional manner
  • Must be able to positively interact with all levels of school employees and to work positively and cooperatively with co-workers
  • Must be able to positively represent the school district
  • Must exhibit the ability to handle confidential and sensitive information with good judgment
  • Must possess general clerical skills
  • Must exhibit initiative in performing routine office functions
  • Must be able to handle a heavy workload in a fast-paced office with critical deadlines
  • Must be detail-oriented and a quick learner
  • Must be flexible and adaptable under pressure

    • Major Responsibilities and Duties:

    File Management

  • Maintain files for all employees per TEA and district guidelines, e.g., position, pay grade, salary, and contracts.
  • Execute all actions of the onboarding process and employee personnel changes.
  • Process requests for official district records, including retrieving documents, copying, and mailing records
  • Enter and update employee information in the central database.
  • Respond to requests for verification of employment
  • Administer the records storage and destruction process of personnel records following established.
  • Records retention schedule and requirements of the Texas State Library and Archives Commission.
    • Records, Reports, and Correspondence
  • Prepare correspondence, forms, and reports according to district standards and requirements.
  • Initiating all records for new employees and working with each person.
  • Initiating and maintaining all records/forms for certification.
  • Maintain and review all transcripts, service records, and other required personnel records and forms for each employee.
  • Maintaining all computer data for personnel records and PEIMS on each employee.
  • Assist Human Resources Administrator if needed.

    • Other

  • Maintain confidentiality.
  • Assist and relieve the Human Resources receptionist if needed.
  • Perform all other duties as assigned.

    • Supervisory Responsibilities:

    None

    Mental Demands/Physical Demands Environmental Factors:

    Tools/Equipment Used: Standard office equipment, including personal computer and peripherals
    Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
    Motion: Repetitive hand motions, frequent keyboarding, and use of a mouse; occasional reaching
    Lifting: Occasional light lifting and carrying (less than 15 pounds)
    Environment: Work irregular hours; occasional prolonged hours
    Mental Demands: Work with frequent interruptions; maintain emotional control under stress; maintain confidentiality

    Inquiries to: Connie Puente, HR Analyst
    &
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