Recruiting & Sales Coordinator - Millbrae
21 hours ago
Job description
We're looking for someone hungry, organized, and ready to learn how to build pipelines that drive real business growth.
At OWN Real Estate, we're a 20-agent team producing $200M+ annually across the Bay Area. We're growing deliberately—adding the right agents and consistently generating seller opportunities. This role is your entry point into managing the relationships and processes that make it happen.
You'll work directly with leadership to manage two critical pipelines: recruiting talented real estate agents to join our team, and converting seller leads into listing appointments.
The Role
You'll support and execute pipeline management across two core functions:
- Agent Recruiting (50%) — Follow up with potential agent recruits, schedule interviews, manage candidate relationships, and help close talented agents who want to join a high-performing team. You'll learn how to identify top talent, qualify candidates, and build relationships that lead to commitments.
- Seller Lead Management (50%) — Respond to inbound seller inquiries, qualify homeowners considering selling, schedule listing consultations for our agents, and maintain consistent follow-up. You'll learn how to have discovery conversations, handle objections, and nurture long-term relationships.
This is a hands-on role where you'll build skills in sales, recruiting, relationship management, and pipeline operations—with direct mentorship from experienced leadership.
Responsibilities
Agent Recruiting
- Reach out to potential agent recruits and initiate conversations
- Conduct initial screening calls to understand their background and interest level
- Schedule and coordinate interviews with the leadership team
- Maintain candidate pipeline in CRM with consistent follow-up
- Nurture relationships with agents who aren't ready to move yet
- Track recruiting metrics and pipeline health
- Support the onboarding process for new hires
- Research competitive market intelligence on other brokerages
Seller Lead Management
- Respond quickly to inbound seller inquiries (phone, email, web forms)
- Conduct discovery calls to understand timeline, motivation, and property details
- Qualify leads and schedule listing consultations for agents
- Maintain organized follow-up campaigns for long-term prospects
- Update CRM records accurately and consistently
- Track response times, conversion rates, and pipeline metrics
- Build relationships with homeowners planning to sell in the future
Pipeline Operations
- Maintain accurate and up-to-date CRM records for both pipelines
- Execute email and text follow-up campaigns
- Prepare weekly pipeline reports and metrics
- Identify bottlenecks and suggest process improvements
- Coordinate between agents, candidates, and leadership
- Support marketing campaigns that generate leads and attract recruits
Qualifications
What We're Looking For
Required:
- 1-3 years of experience in sales, recruiting, customer service, or a client-facing role
- Strong communication skills—comfortable on phone, email, and video
- Highly organized with excellent attention to detail
- Self-motivated and able to work independently
- Coachable mindset—willing to learn and take feedback
- Comfortable with technology and learning new systems quickly
- Resilience and persistence—you'll hear "no" often
Preferred:
- Experience with CRM systems or pipeline management
- Interest in real estate (license not required)
- Background in recruiting, sales development, or account management
- Familiarity with Bay Area geography and neighborhoods
- College degree or equivalent professional experience
Personal Attributes:
- Genuinely curious about people and what motivates them
- Persistent without being pushy
- Detail-oriented but doesn't lose sight of relationships
- Competitive and goal-driven
- High integrity—no shortcuts or misrepresentation
- Team player who also works well independently
- Eager to learn and grow professionally
What You'll Learn
- How to qualify and convert sales leads
- Recruiting best practices and talent assessment
- CRM management and pipeline discipline
- Objection handling and consultative selling
- Real estate market dynamics and business operations
- Relationship building at scale
- Data-driven decision making and metrics analysis
This isn't just admin work—you'll develop real business development skills that translate to serious career growth, whether in real estate, sales, recruiting, or operations.
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