Part-Time Finance Coordinator - Syracuse - Francis House

    Francis House
    Francis House Syracuse

    1 day ago

    Part time
    Description
    Job Type
    Part-time
    Description

    Position Summary:


    In conjunction with the contracted third-party accounting firm, the Finance Coordinator/Operations Specialist is responsible for the oversight of Francis House's financial operations.

    This position acts as an internal resource preparing necessary documentation, provides employee support regarding work-related financial transactions, and acts as an advisor to the Francis House Auxiliary regarding established accounting procedures.

    Essential Job Duties and Responsibilities (Additional duties may be assigned):
    Third-party Accounting Support


    • Accounts Payable

    o Provides support by forwarding all Francis House bills to the third-party accountant to be entered into for payment.

    o In coordination with the Board Treasurer, may approve monthly invoices for payment.
    o Writes manual checks on an as needed basis and provides detailed information to accountant for reconciliation purposes.


    • Accounts Receivable
    o Prepares and sends deposit summaries to third party accountant, as needed.
    o Maintains relationships with local hospitals and prepares quarterly resident invoices.


    • Credit Card Transactions
    o Reviews employee credit card statements monthly.
    o Reconciles with receipts and appropriate GL accounts in coordination with third-party accountant.


    • Annual Budget
    o Assists with budget preparation for operating budget as well as Francis House Auxiliary.


    • Annual Audit
    o Assists with preparing all financial information and reports for annual audit process.
    o Acts as Francis House internal contact, providing auditors with financial information.


    • Other
    o Acts as the internal resource for third-party accountant, providing financial information, reporting, etc. as needed.
    Internal Accounting Support


    • Assists with the documentation of all internal controls and guidelines for accounting transactions.
    • Resource to employees regarding internal financial procedures.
    • Presents financials to the Finance Committee on a bi-monthly basis.
    • Advises Francis House Auxiliary members regarding financial procedures.
    • Responsible for the commercial insurance policies and annual renewals for Francis House, in coordination with third-party insurance agency.
    • Provides back-up to the Human Resources department with payroll, 401k and benefit administration on an as needed basis.

    Location:
    This is an on-site position at Francis House located at 108 Michaels Ave. Syracuse, NY 13208
    Requirements

    Education and Experience:

    • Associate's degree in accounting or related field.
    • Two to three years of experience as an Office Manager, Business Manager, or Bookkeeper required.
    • Experience in not-for-profit organization preferred.
    • Proficiency with accounting software and financial management systems, QuickBooks preferred.
    • Previous payroll & benefits experience preferred, Paylocity experience preferred.

    Resident Care/Service Accountabilities:

    • Support the organization's mission, vision, and values.
    • Demonstrate a commitment to Francis House's philosophy of care.
    • Demonstrate a sensitivity to and understanding of death, dying, bereavement, ethical issues, and palliative care.
    • Maintain the organization's and client's confidentiality at all times.

    Knowledge, Skills, and Abilities:

    • Knowledge of relevant financial regulations and compliance standards.
    • Experience in budget preparation and financial reporting.
    • Ability to analyze financial data and prepare reports.
    • Experience with financial audits and internal controls.
    • Proficient with Microsoft Office software.
    • Excellent data skills and ability to use Excel functions; a strong understanding of formulas.
    • Excellent verbal and written communication skills.
    • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
    • High level of accuracy and attention to detail.
    • Strong analytical and problem-solving skills.
    • Ability to prioritize and organize work in a multitasked environment.
    • Must have the ability to act and perform exemplary work independently.

    Specific Accountabilities:

    • Believes in and supports the Francis House mission, vision and values and supports its philosophy of care.
    • Sensitive to the needs of those in palliative care.
    • Maintains organizational and client confidentiality at all times.
    Salary Description
    $24.00 to $25.00 per hour

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