Administrative and Payroll Assistant - Sparks, United States - H&T Nevada LLC

Description

POSITION SUMMARY

This position will be responsible for efficiently processing payroll, addressing employee payroll issues, resolving discrepancies, and managing various administrative tasks. This role requires a strong understanding of payroll procedures, attention to detail, organizational and communication skills, and the ability to handle sensitive information with confidentiality.

ESSENTIAL FUNCTIONS

• Process bi-weekly payroll on time, ensuring timecards/timesheets, and updates are accurate in the HRIS. Calculating retro pay and adjustments as needed.
• Analyze and collect information to resolve discrepancies in payroll.
• Collaborate with department leaders to ensure accuracy in payroll data.
• Update payroll system with organizational or employee changes.
• Maintain accurate records of employee information.
• Generate ad-hoc reports as needed by management or other departments.
• Provide insights and analysis related to payroll data.
• Ensure measures are in place for appropriate levels of security and eliminate the possibility of waste/fraud.
• Provide prompt employee support for all payroll inquiries and issues.
• Manage administrative tasks, including the management of company vehicles and apartment units.
• Assist with coordination of meetings, events, and other company activities.
• Work with Human Resources to ensure accurate and up-to-date employee information.
• Assist with the preparation of monthly invoices.
• Ensure accuracy and completeness of billing information.
• Perform various clerical duties to support day-to-day operations.
• Maintain organized and efficient filing systems.

OTHER RESPONSIBILITIES

• Prepare and submit government required reports on a timely basis.
• Able to travel to other locations when necessary.
• Complete special projects and other duties as assigned.

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED

• High school diploma or equivalent; additional education or certification in payroll administration is a plus.
• Minimum of 1-2 years' experience in payroll, including program administration, communication and compliance activity preferred.
• Strong analytical and problem-solving skills, ability to analyze data, understand trends and develop recommendations for action based on the analysis.
• Must have the ability to work both independently and as a member of a team.
• Must be detail oriented with a good work ethic and be able to maintain confidentiality in daily operation. Must have excellent communication, interpersonal and customer service skills.
• Must be able to use and acquire knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentations.
• Proficiency with or the ability to quickly learn the organization's HRIS.
• Team player, dedicated to overall company performance and the ability to get along with others
• Self-motivated with enthusiasm and drive; able to work independently as needed
• Reliable attendance on-site required

PHYSICAL REQUIREMENTS

• Prolonged period of sitting at a desk and working on a computer.
• Occasionally must be able to lift up to 25 lbs.
• Ability to communicate and listen.
• Ability/willingness to work within a manufacturing environment.
• Occasionally exposed to extreme noise from operating equipment.