Assistant Registrar - Athens, United States - University of Georgia

    University of Georgia
    University of Georgia Athens, United States

    2 weeks ago

    Default job background
    Description

    Posting Details



    Posting Details

    Posting Number
    S11489P

    Working Title
    Assistant Registrar

    Department
    VPI-Registrar's Office

    About the University of Georgia
    Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

    About the College/Unit/Department

    College/Unit/Department website

    Posting Type
    External

    Retirement Plan
    TRS or ORP

    Employment Type
    Employee

    Benefits Eligibility
    Benefits Eligible

    Full/Part time
    Full Time

    Work Schedule

    Additional Schedule Information
    Monday-Friday, 8:00 a.m.-5:00 p.m.

    Advertised Salary
    Commensurate with Experience

    Posting Date
    04/01/2024

    Open until filled
    Yes

    Closing Date

    Proposed Starting Date
    05/15/2024

    Special Instructions to Applicants

    Location of Vacancy
    Athens Area

    EEO Policy Statement
    The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ).

    Position Information

    Classification Title
    Student Services Professional

    FLSA
    Exempt

    FTE
    1.00

    Minimum Qualifications
    Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

    Preferred Qualifications

    Position Summary
    This position is responsible for professional work that involves a high-level of detail and administrative oversight of the approval processes related to Experiential Learning, Institutional Competency System and Approval Process. The online Institutional Competencies system includes multiple levels of approval and a workflow process. The person in this position is responsible for managing the users including, providing instruction and guidance on the use of the system. In addition, this position is responsible for the facilitation of the faculty governance approval process associated with the system. The position is also responsible for oversight of the development, maintenance, and distribution of a Comprehensive Learner Record. The employee is needed to perform the tasks associated with the position with a high-level of autonomy, independence, and discretion to ensure the effectiveness of any task or service within the area of assignment. As the primary point person for these approval processes, the employee manages the proposal review process and provides guidance to schools and colleges on proposal submissions. This position will ensure proposals are compliant with UGA, USG, and SACSCOC policies and procedures.

    Knowledge, Skills, Abilities and/or Competencies
    • Knowledge of university policies and procedures.
    • Autonomy and independent judgement.
    • Ability to use discretion with confidential information.
    • Ability to plan, develop, and coordinate multiple projects.
    • Organizational skills and experience.
    • Attention to detail.


    Physical Demands
    Sit at computer for extended periods of time.

    Is driving a responsibility of this position?
    No

    Is this a Position of Trust?
    Yes

    Does this position have operation, access, or control of financial resources?
    No

    Does this position require a P-Card?
    No

    Is having a P-Card an essential function of this position?
    No

    Does this position have direct interaction or care of children under the age of 18 or direct patient care?
    No

    Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
    Yes

    Credit and P-Card policy
    Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

    Background Investigation Policy
    Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

    Duties/Responsibilities

    Duties/Responsibilities

    Management of the Curriculum and Co-Curricular Approval Process for Experiential Learning Requirements
    • Facilitate the proposal process for curriculum and non-credit activities in the workflow system.
    • Work with the Experiential Learning (EL) office and Curriculum Faculty Governance team concerning proposal submission.
    • Review proposals for accuracy and compliance with UGA, USG, and SACSCOC policies and procedures.
    • Review evidence of the appropriate EL categories in proposal for compliance.
    • Provide support to the faculty and staff using the workflow system, including responding to phone calls and emails, managing access to the system, and delivering training in-person and online.
    • Work with Business Analyst and Application Development Unit (ADU), to develop and enhance functionality.
    • Work with Business Analyst and ADU to modify and improve the process.
    • Work with Business Analyst and ADU to develop and produce reports out of the system.
    • Work with DegreeWorks team to ensure the functionality provides desired results.
    • Work with Business Analyst, ADU, and EITS to ensure integration with Athena.
    • Work with Registrar Advisory Committees to receive input and feedback on the system.


    Percentage of time
    35

    Duties/Responsibilities

    Manage the Curriculum Mapping Process for University-Wide Requirements and Competencies
    • Associate learning outcomes for the following requirements with courses and non-credit activities: General Education Core Areas I-V; Environmental Literacy; Environmental Awareness; Cultural Diversity.
    • Associate learning outcomes for UGA Competencies with courses and noncredit activities.
    • Ensure evidence of learning outcomes for courses and non-credit activities exists in the documentation.
    • Responsible for reviewing and editing proposals for accuracy and compliance with UGA, USG, and SACSCOC policies and procedures.
    • Facilitate processes with faculty and staff across campus.
    • Work with appropriate faculty governance committees concerning the process.
    • Work with Director of Assessment in the Office of Instruction concerning the process.
    • Work with DegreeWorks team to ensure the functionality provides desired results, including providing support for faculty and staff, responding to phone calls and emails, managing access to the system, and delivering training in person and online.
    • Work with Business Analyst and ADU to develop and enhance functionality of the process.
    • Work with Business Analyst and ADU to modify and improve the process.
    • Work with Business Analyst and ADU to develop and produce reports out of the system.
    • Work with Registrar Advisory Committees to receive input and feedback on the system.


    Percentage of time
    35

    Duties/Responsibilities
    Responsible for Comprehensive Learning Record (CLR) Approval Process
    • Integrate curriculum mapping of courses and non-credit activities requirements to a Comprehensive Learner Record.
    • Integrate the CLR with transcript delivery.
    • Enable the creation, ongoing maintenance, and long-term archiving of a CLR.
    • Incorporate Personal Profile and e-Portfolio records into the CLR.
    • Support networking capabilities and long-term availability of a CLR between students and third parties, -including employers and platforms such as LinkedIn.
    • Enable courses, non-credit activities, and requirements to be mapped to existing and/or customized competency taxonomies.


    Percentage of time
    30