Attendance Clerk - Rochester - West Irondequoit CSD

Description

Attendance Clerk (Office Clerk IV HELPs, Full Time/10 Months) JobID: 1615

• Position Type: Secretarial/Clerical/ Attendance Clerk (High School)
• Date Posted: 1/23/2026
• Location: Irondequoit High School
• Date Available: As Soon as practical
• Closing Date: 02/06/2026

POSITION VACANCY

POSTING DATE –January 23, 2026

POSITION:Attendance Clerk (Full-time)-10 months-(7-12 Student Calendar)

ASSIGNMENT:Irondequoit High School

260 Cooper Rd

Rochester, NY 14617

37.5 hours per week /10 month (Student Calendar)

7:30 a.m. to 3:30 p.m. (includes a 30-minute unpaid lunch)

REQUIREMENTS:Ability to perform a variety of clerical tasks required to maintain attendance office records. Tact, discretion, and confidentiality are necessary in dealings with parents and students.

QUALIFICATIONS:Eligible for Monroe County Civil Service Office Clerk IV HELPs or on the current eligible Office Clerk IV list

SALARY:IESA - Schedule A, $ $19.60 per hour

STARTING DATE:As soon as practical

APPLICATION PROCEDURE:Applyfor this specific positionon-line at:

ByFriday, February 6, 2026

West Irondequoit Central School District is in compliance with the U.S. Civil Service Rights Act of 1964 and the TITLE IX Educational Amendments of 1972, Part 86. The School District provides equal employment opportunity to all individuals and does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, age, disability, sexual orientation, veteran, military status, or domestic violence victim status. Any student, parent, employee or the general public that has an inquiry regarding the non-discrimination policy may direct the inquiry to:

Title IX Coordinator

West Irondequoit CSD

321 List Avenue

Rochester, New York 14617

JOB DESCRIPTION

Dake/IHS Attendance Clerk

PRIMARY RESPONSIBILITY

Attendance Clerk is responsible for the clerical duties required to maintain the office records of attendance for each student at Irondequoit High School.

Job Duties:

• Retrieve phone messages from attendance line and take appropriate action.
• Input absences, tardies, and dismissals into daily attendance.
• Organize homeroom attendance sheets- post tardy times and any absences, and dismissals that were not entered. Collect notes/excuses and input data. File in student's discipline folder.
• Post the tardies from the sign-in sheet and incorporate student's names from announcement sign-in sheet.
• Using the attendance program make a list of those who are marked "Absent" or "Unexcused" for whom there has been no note or phone call (check with Health Office, Guidance, Main Office and DSH to see if they have heard anything regarding the absentees).
• [All of the above information will indicate what phone calls need to be made home.]
• Call parents or guardians of all absent students who are not accounted for. Call all numbers, as best as possible, until you make contact.
• Print Daily Attendance Bulletin along with staff and student information and distribute.
• Set Auto-Dialer for tardy messages.
• Print skip sheets (for previous day). Clear the ones you can by referencing several documents and asking the Health, Guidance, Main Office and DSH. Make a copy of skip sheets for DSH monitor's follow-up. File all other in the appropriate homeroom teacher's mailbox for distribution.
• At the end of each week, change template dates for the following week, print new homeroom attendance sheets, staple to current homeroom sheets and return to teachers.
• Print student attendance records upon request (Admin., Guidance, Team or Individual teacher).
• On an on-going basis, input paper attendance from study halls and substitutes or as needed by teachers.
• Responsible when necessary to locate a student immediately who is absent from and possibly skipping class. This may include phone calls around the building or physically walking the halls to find that student.
• Monthly: Attendance Diskette for Paula Gagliano (Admin.).
• Quarterly: Print period by period master lists for all classes and file in the mailboxes.
• At year end: print attendance record for every student and file in students' cumulative folder.
• Collect and box all paper attendance records and place in vault for storage.

QUALIIFICATIONS

Per Civil Service – Office Clerk IV

?

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Working knowledge of basic arithmetic operations; working knowledge of the rules of punctuation and spelling; working knowledge of office terminology, practices, procedures, and equipment; ability to add, subtract, multiply and divide; ability to sort, arrange, and file material alphabetically or numerically; ability to locate materials in files; ability to operate standard office equipment; ability to follow oral or written instructions; ability to deal effectively with the public or office personnel; ability to obtain accurate and sufficient information from callers or visitors and to take messages; ability to use a personal computer for word processing and database entry; ability to type material from straight copy and as needed from rough draft or detailed instructions; ability to write legibly; record-keeping ability; ability to use a telephone in a courteous and efficient manner; clerical aptitude; accuracy; good judgment; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma. NOTE: Where education is lacking, clerical experience may be substituted on a year-for-year basis.

REVISED: November 13, 1986 REVISED AND TITLE CHANGED: May 8, 2008

FORMERLY: CLERK TYPIST

AUTHORITY

• The Dake/IHS Attendance Clerk is directly responsible to the building principal and district leadership.