Associate Director, Academic and Admin Affairs - New Haven, United States - Yale University

Description

Associate Director, Academic and Admin Affairs

Surgery - Administration
83697BR
University Job Title
Associate Director, Academic and Admin Affairs
Bargaining Unit
None - Not included in the union (Yale Union Group)
Time Type
Full time
Duration Type
Regular
Compensation Grade
Administration & Operations
Compensation Grade Profile
Standard (M-F equal number of hours per day)
Work Location
Medical School Campus
Work Model
Hybrid

Position Focus:

The Associate Director, Academic and Administrative Affairs for the Integrated Business Office (IBO), supporting the Departments of Surgery, Anesthesiology, Ophthalmology, Emergency Medicine, and Orthopedics will report directly to and collaborate extensively and strategically with the IBO Senior Director/Vice-Chair of Finance and Administration, Department Leadership, Faculty and Staff, Yale School of Medicine (YSM) and Institutional offices.

The position will be part of the IBO leadership team and provide leadership on important projects departmentally and in YSM.

The position serves as the strategic academic and administrative partner to the department leadership.

This position serves as the key administrative leader in HR and administrative functions and is responsible for standardizing the hiring, onboarding, training, policies, procedures, and employee issues.

Serves as the point person for departmental HR issues and provides solutions and recommendations related to employee-related issues and ensures compliance with department and university policies and procedures.

Supports Departments with HR policies, procedures, and contractual obligations. Works in close collaboration and consultation with Yale School of Medicine Human Resource Generalist (HRG) assigned to the IBO. Coordinates with central Yale University and Yale School of Medicine HRG as appropriate.

Working in concert with the executive and senior management teams, the Associate Director conceptualizes, plans, and directs effective and innovative procedures and protocols for academic and administrative affairs, including program development, information systems, staff administration, staff training and development, facilities management, office space planning and regulatory compliance.

Strategic Partner:

Achievement of the unit's mission and goals by working in close partnership with the unit leader, faculty, staff, students and service providers to develop and implement the unit's strategy.

Understands and monitors external and internal factors influencing the unit's mission and goals. Plans for financial and non-financial resources required for the unit to achieve its goals. Supports, and when necessary drives, the unit's process for strategic planning with key faculty and staff. 2.


University Citizen:

Connect the unit and University through communication, alignment of priorities, implementation of initiatives, and active engagement on University administrative priorities.

Effectively represents unit needs, challenges, and opportunities at the University level. Proactively shares knowledge and best practices with others. 3.


Risk Management Administrator:

Implement and maintain strong internal controls to provide reasonable assurance of effective and appropriate resource use, adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements.

Identify, communicate, address and escalate risks in a timely and appropriate manner to protect the assets, resources, information and reputation of the department and the University.

4.


Talent Manager and Developer:

Ensure the Unit employs effective practices for retaining, attracting and developing talent in line with University guidelines and contractual agreements.

Ensure that all department staff participate in the University's performance management and career development processes. Cultivate a diversity of backgrounds and perspectives in the department. Assure that the department follows appropriate School and University policies and procedures related to Human Resources. 5.


Academic and Administrative Services Leader:
Ensure efficient and effective completion of all academic and administrative services provided to the department.

Ensure high quality delivery of administrative services by providers outside the department, including human resources, information technology, procurement, student services, post-doctoral affairs and faculty affairs.

Responsible for building and managing a team of high-performance administrative and financial professionals.
Required Education and Experience

• Bachelor's degree and 8 years progressive responsibility and experience four of which are in a leadership role or an equivalent combination of education and experience. 2. Demonstrated experience with complex strategic planning and resource allocation. 3. Demonstrated experience in managing relationships and influencing outcomes.

Required Skill/Ability 1:

Demonstrated possession of sound independent judgment, intuition, and common sense with excellent attention to detail and ability to prioritize and handle many tasks and priorities simultaneously in a complex, fast paced academic and administrative environment.

Required Skill/Ability 2:

Superior interpersonal skills and the ability to interact with faculty, staff, students, patients, and administrators at all levels in a highly professional demeanor with excellent customer service skills.

Negotiate skillfully with internal and external constituents and deal with complex issues and sensitive situations that require confidentiality and discretion.

Required Skill/Ability 3:

Excellent oral and written communication skills necessary to effectively deal with individuals both inside and outside the organization from diverse backgrounds.

Ability to adapt communication style to address the needs of individuals at all levels throughout the university.

Required Skill/Ability 4:

Demonstrated success in developing people and organizations and ability to manage people on a day-to-day basis and inspire a high level of commitment and performance.

Required Skill/Ability 5:
Well-developed decision-making, planning, organizational, problem-resolution and leadership skills. Strong computer skills including Microsoft Excel, Outlook, and Word.

Preferred Education, Experience and Skills:
Master's Degree preferred.
Occasional
Occasional
Drug Screen
No
Health Screening
No

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements.

All offers are contingent upon the successful completion of the background check.

For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

The University maintains policies pertaining to COVID-19.

All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position.

Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans.

Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Yale University is a tobacco-free campus

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