General Ledger Supervisor, Terra West Management Services - Las Vegas, United States - Yes& Companies LLC

Description

• Responsible for monitoring general ledger department activities and task scheduling.
• Assist in the review of the monthly general ledgers and financial statements.
• Assist in resolving outstanding issues for general ledger accountants to complete their financials.
• Prepare journal entries and Excel schedules for accruals and prepaid accounts.
• Prepare monthly HOA financial statements, supporting amortization, and prepaid documentation.
• Prepare bank account reconciliations and supporting documentation.
• Reconcile accounts receivable deposits on bank statements.
• Review accounts payable invoices for accuracy.
• Research any accounts payable or accounts receivable discrepancies.
• Process, review and analyze large variables within budgets.
• Prepare year end CPA audit packets and purge files.
• Oversee maintenance of general ledger filing.
• Perform more complicated account analysis or more difficult collections/legal procedures.
• Verify processes and forms are compliant with Federal, State and Local laws.
• Ensure financial records are maintained in compliance with NRS and GAAP.
• Determine software/system needs and abilities and ensure department is technologically up to date.
• Meet with homeowners, managers and staff as needed in order to discuss and resolve issues.
• Assist in resolving manager and board member questions regarding financial statements
• Return phone calls, e-mails and faxes before the end of the business day, even if only to acknowledge receipt but with an indication of when a substantive response can be expected.
• Report statistical and financial information to senior management as required.
• Develop and maintain "operations manuals" for each position sufficiently detailed that a temporary worker could carry out the same responsibilities in an extended absence
• Cross-train employees so that there are at least two people who can perform each function.
• Supervise the work of department employees; hire with approval of Executive Team, evaluate performance, coach, discipline, and recommend termination.
• Oversee the training of new & existing employees.
• Monitor the workload of employees and recommend process improvements that will save time/money.
• Maintain department scheduling. Approve vacations and time off ensuring that functions are covered at all times and work will not be delayed due to employee's absence.
• Perform all other job requests as assigned by management.

• Substantial homeowner's association management industry knowledge.
• Bankruptcy experience.
• Minimum of 2 years supervisory experience (supervising 5+ employees).
• Ability to understand and develop departmental procedures for workflow organization and structure.
• Ability to review employee work quality and volume and develop measures to motivate and improve in both areas.
• Exceptional written and verbal communication skills.
• Ability to handle multiple projects, establish priorities, and complete tasks within precise timeframes.
• Ability to promote the company's services to the company's current or prospective customers in a professional manner.
• Ability to identify areas of opportunity for the department by providing additional services or additional profit opportunities for the company.

• Sitting: Constantly
• Standing: Frequently
• Walking: Frequently
• Driving: N/A
• Bending (from waist): Frequently
• Crouching (squat): Rarely
• Kneeling: Occasionally
• Crawling: N/A
• Climbing (stairs): N/A
• Climbing (ladder): N/A
• Twisting: N/A
• Reaching: Rarely
• Wrist Motion: Occasionally

• Items Carried: Files/Board books
• Distance: 50 steps
• Times Per Day: 5
• Maximum Weight: 5 pounds

• Items Moved/Lifted: Paper files
• Times Per Day: 5
• Maximum Weight: 3 pounds

• Floor: Occasionally
• Knee: Rarely
• Waist: Occasionally
• Chest: Occasionally
• Overhead: Occasionally

• Item Name: Furniture Frequency: Frequently

• Inside/Outside: No
• Hot/Cold Temperatures: No
• Wet: No
• Noise: No
• Power Equipment: No
• Traffic Hazards: No
• Chemical Hazards: No
• Heights: No
• Dust: No
• Close Quarters: No
• Fumes/Odors: No