Accounts Payable Specialist - New York, United States - Citarella

Description

This is a fully on-site role, 5 days a week at our Upper West Side office


Pay range:
From 55k plus

Citarella is looking for a proactive, motivated, and ambitious Assistant Accountant to undertake various accounting functions.

Candidate will assist in AP and AR functions which include handling customer accounts and payments, processing invoices using our paperless software, reconciliation of vendor statements, and maintaining our employee expenses through Certify.

The ideal candidate will be able to work autonomously and efficiently to ensure proper closing of the month and help us with the daily operations of the accounting department.

Key Duties and Responsibilities:

Invoice Processing:
Review and verify all incoming invoices for accuracy, completeness, and adherence to company policies and procedures.

Properly code and enter invoices into the accounting system accurately and promptly.

Process, maintain and monitor invoices being scanned through our paperless software.

Payment Processing:
Ensure timely and accurate processing of vendor payments, including checks, credit card, ACH transfers and wire payments.

Prepare and execute payment runs according to established aging schedules.

Manage all incoming payments for 2K+ house account customers.

Vendor/Customer management:
Maintain positive relationships with vendors/customers and resolve any billing or payment discrepancies.

Help customers with any inquiries related to their accounts such as issuing new cards, retrieve receipts, check account status, or create new accounts.

Respond to vendor inquiries and ensure prompt and courteous communication.

Reconciliation:

Regularly reconcile vendor statements to ensure that all invoices are accounted for and that there are no outstanding balances or discrepancies.

Expenses Reports:

Process employee expense reports through our Certify portal ensuring compliance with company policies, proper documentation, and GL coding, including maintaining active users and backend set up.

Cross-functional collaboration: Collaborate with accounting team members and other departments to resolve invoice workflow issues, accounting SOP compliance, and improve processes.

Assist with Month End Closing activities and various projects as assigned.


Qualifications for Assistant Accountant:
Bachelors degree in accounting, Finance, or related field preferred

3+ years of strong bookkeeping experience preferred.

Ability to work with ERP (Enterprise resource planning) systems (Sage X3, Sage 100, or Sage 500 is preferred).

Proven experience with accounts payable, accounts receivable and general ledger

Strong verbal and written communication skills

Proficient skills in Microsoft Excel and Word

High degree of accuracy and attention to detail

Ability to meet deadlines and excellent data entry skills.

Retail/hospitality/food and beverage experience preferred