Senior Operations and Finance Manager - New York - Careers

    Careers
    Careers New York

    2 days ago

    Description
    Do you have 5+ years of experience managing finance and operations tasks for a nonprofit organization?
    Are you innovative and numbers-driven?

    Careers In Nonprofits has been retained by the Helen Gurley Brown Foundation to lead its search for a Senior Operations and Finance Manager.

    The position is Hybrid in New York City.


    ORGANIZATION:
    Helen Gurley Brown Foundation


    LOCATION:
    New York City (Columbus Circle)


    POSITION TITLE:
    Senior Operations and Finance Manager


    SCHEDULE:
    M-F 9am-5pm or 10am-6pm (M-W in-office) with some travel required


    DURATION:
    Permanent


    ANNUAL SALARY:
    $110,000 - $140,000

    Is This Your Dream Job? The Helen Gurley Brown Foundation was established in 2010 as a Foundation that works closely with organizations and individuals to fund programs from their inception.

    The Foundation operates across three major program areas including:
    Empowering Youth, Empowering Women and Empowering Innovation.

    The Foundation is seeking a highly organized, detail-oriented operations and finance professional to oversee core financial, payroll, and operational systems.

    This role is responsible for the day-to-day management of payroll, banking, and financial infrastructure, as well as higher-level analysis, reporting, and cross-functional operational support.

    Working closely with the Foundation's CPA and internal leadership, this position ensures financial accuracy, compliance, transparency, and data-informed decision-making across programs and operations.

    This role is ideal for a systems-minded professional who thrives at the intersection of finance, operations, and mission-driven work.

    Our Ideal Candidate:

    • 5+ years of experience in operations, finance or accounting required, preferably within a nonprofit or philanthropic organization
    • Bachelor's degree in finance, accounting, nonprofit management, business or other similar degree required, or additional experience in lieu of a degree
    • Demonstrated ability to manage payroll, benefits and banking functions required
    • Strong understanding of nonprofit financial compliance and reporting, including tax documentation
    • Advanced proficiency with financial systems, databases and reporting tools (Airtable, Excel, etc)
    • Ability to analyze financial and operational data and translate insights into actionable recommendations
    • Strong communication skills and comfort working collaboratively with external partners and internal stakeholders
    • Ability to manage multiple priorities with discretion and professionalism
    • Exceptional attention to detail and organizational skills

    How You Will Spend Your Day:
    Payroll, HR Administration, and Benefits Management


    • Manage the Foundation's payroll system, including running weekly payroll and ensuring timely and accurate processing.
    • Oversee employee onboarding and offboarding processes, including payroll setup, documentation, and benefits enrollment or termination.
    • Administer employee benefits programs and serve as a primary point of contact for benefits-related questions and vendors.
    • Maintain accurate payroll and personnel records in compliance with applicable federal, state, and local regulations.
    Banking, Cash Management, and Payments


    • Manage the Foundation's checking and savings accounts, ensuring accurate tracking of all transactions.
    • Process vendor payments, consultant payments, employee reimbursements, and other disbursements in a timely and accurate manner.
    • Maintain relationships with banking representatives and coordinate on account setup, changes, and banking services as needed.
    • Monitor cash flow and ensure sufficient liquidity to meet operational and programmatic needs.
    Financial Systems, Recordkeeping, and Reporting


    • Maintain and manage the Foundation's financial database and recordkeeping systems (e.g., Airtable or similar platforms).
    • Prepare and deliver monthly financial reports and documentation to the CPA.
    • Ensure financial records are organized, accurate, and audit-ready.
    • Continuously assess and improve financial systems and workflows for efficiency and clarity.
    Tax Compliance and CPA Partnership


    • Co-manage tax documentation and compliance processes in partnership with the Foundation's CPA, including but not limited to W-9s, 1099s, W-2s, and Form 990.
    • Review the CPA's monthly financial reports, identify discrepancies or trends, and provide recommendations for updates or changes.
    • Serve as a key internal liaison with external financial and tax partners.
    Budgeting, Forecasting, and Financial Analysis


    • Create and oversee a monthly financial dashboard tracking projections versus actuals against the approved budget.
    • Conduct audits and reviews of individual business unit and program budgets.
    • Analyze variances and financial trends and provide clear recommendations to leadership for corrective action or strategic adjustments.
    • Support annual budgeting and long-term financial planning processes.
    • Review investment portfolio allocations prepared by the Foundation's investment team to assess performance, diversification, risk exposure, and alignment with the Foundation's financial and philanthropic objectives.
    • Develop analysis and insights for the Foundation's leadership team regarding investment performance and potential recommendations for portfolio adjustments.
    • Ensure coordination between investment strategy, operating needs, and grantmaking timelines.
    • Research, evaluate, and propose a long-term succession plan for the Foundation's portfolio investment team, including internal capacity considerations and potential external investment management structures.
    Operations Data, Dashboards, and Program Support


    • Collect and maintain operational data across programs and departments.
    • Develop and manage operations dashboards that provide insight into performance, efficiency, and outcomes.
    • Analyze operational data to identify patterns, risks, and opportunities.
    • Provide data-driven recommendations to inform programmatic and operational changes.
    • Development and execution of grant contracts, including interfacing with legal teams and Foundation leadership on construction, execution, and funding.
    Additional Responsibilities


    • Support other operational and administrative initiatives as assigned.
    • Contribute to a culture of accountability, transparency, and continuous improvement across the organization.
    We'd love to hear from you.
    If this sounds like the job for you, we would love to help make that happen. Please apply using the link below.
    For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at
    Careers In Nonprofits is an equal opportunity employer.

    Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

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