- Develop and manage the firm's annual budget, including revenue projections, expense forecasts, and cash flow analysis.
- Oversee accounts payable and receivable processes, ensuring timely and accurate invoicing and payment processing.
- Prepare financial reports and analyses for firm leadership, including income statements, balance sheets, and variance analysis.
- Implement and maintain financial controls and procedures to safeguard the firm's assets and ensure compliance with financial regulations.
- Work with the Managing Principal to think strategically to improve efficiencies and profitability.
- Work closely with the Billing/Payroll Specialist to ensure that bookkeeping and financial records are up to date each month and expenses are categorized appropriately.
- Liaise with the Firm's CPA to provide documentation necessary for annual tax preparation.
- Ensure timely payment of all property, payroll, state, and federal tax liabilities.
- Develop/improve processes for document management.
- Approve the purchasing of office equipment for both office locations.
- Work with the HR/Office Manager to ensure emergency protocols are in place.
- Oversee space planning and design for both offices.
- Liaise with property management for both office locations.
- Aide in the selection process of vendors/contractors, review/approve contracts.
- Develop and implement marketing strategies to promote the firm's services and enhance its brand visibility.
- Oversee the firm's online presence, including website management, social media, and digital marketing campaigns.
- Identify and pursue opportunities for business development and client expansion through networking, client referrals, and strategic partnerships.
- Oversee the planning and execution of new and existing charitable initiatives and communicate with the Firm to encourage participation.
- Develop and implement HR policies and procedures to ensure compliance with employment laws and regulations.
- Along with the HR/Office Manager, work with benefits vendors on renewals and oversee implementation of new firm benefits.
- Manage and oversee the annual 401k compliance audit.
- Experience with QuickBooks and financial reporting.
- Minimum 10 years of progressively responsible experience in Operations with at least 5 years of management and supervisory experience in a law firm or professional setting
- Strategic planning and business development experience.
- Ability to work under pressure and meet deadlines with shifting priorities.
- Strong attention to detail, organizational skills, and the ability to handle multiple projects.
- Experience with Client Relationship Management Software preferred.
- Experience with or willingness to learn new software programs, including Asana, Canva, Mailchimp, BambooHR, and others.
- Employer-provided medical, dental, and vision insurance (50% company paid for the employee only)
- Paid holidays
- Job Type: Full-time
Business Operations Administrator - Bethesda, MD, United States - Markham Law Firm
Description
Do you want to be part of a motivated team of growth-oriented hard-working professionals who have integrity, compassion, and empathy who are dedicated to client service, engaging in, and giving back to the community, and who also take work/life balance seriously? Markham Law Firm, a growing family law firm in Bethesda, Maryland is seeking a Director of Operations.
This is a senior management non-legal position that reports directly to the Managing Principal and will focus on the firm's goals, and objectives and will move the Firm's initiatives forward.
The Director of Operations will be involved in and have overall responsibility for all aspects of the administration operations of the Firm including Human Resources, Finance and Marketing.
The Director for Operations will be responsible for filtering information to the Managing Principal and creating processes and efficiencies to improve firm operations.
This position requires an individual with strong leadership, business management, and interpersonal skills.As the most senior non-legal member of the team, the Director of Operations will be the key point of leadership to all staff and work closely with the Managing Principal on all non-legal matters related to running the business of the firm.
The Director of Operations will supervise the HR/Office Manager and Billing/Payroll Specialist.Success in the position requires strong leadership, maturity, and project management skills, and the ability to motivate staff, promote efficiency, and communicate effectively with the Managing Principal, staff, and clients.
Financial Management~ Flexible spending account
~ 8 hour shift
Ability to Relocate:
~ Relocate before starting work (Required)
Work Location:
Hybrid remote in Bethesda, MD 20814
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