H2A Administrative Coordinator - Salinas - Foothill Packing Inc

Description

Department: Human Resources

Reports To: Sr. HR Director

Date of Opening: Immediately

Company Description

Foothill Packing Inc., founded in 2000, is a California-based Farm Labor Contractor and Custom Harvester specializing in offering dependable and tailored solutions to the Agricultural industry's unique challenges. With years of expertise, the company is dedicated to delivering exceptional service and fostering strong partnerships. It is widely recognized for its commitment to excellence, innovation, and supporting the agricultural community.

Your Role

The H2A Administrative Coordinator will be responsible for ensuring the accurate and timely submittal, management and maintenance of our H2a petitions, distribution of documents, and record retention throughout the H2A employee's lifecycle.

Your Impact

· In collaboration with H2A Manager, ensure the accurate and timely submittal of all program petitions including self-filings and maintenance of petitions to meet established deadlines.

· Oversee the accuracy and timeliness of updating employee's profile throughout the employee's recruitment life cycle, including application, onboarding, and offboarding.

· Perform internal audits on H2A Administrative functions to ensure compliance, efficiency, checks and balances and provide recommendations based on findings and practicality.

· Create forms, standard operating procedures regarding H2A functions as it relates to the employee's life cycle and train team members to ensure accountability on processes.

· Ensure preparedness and plan with a high sense of urgency on H2A deliverables related to transition, start and end of season, and projects as it relates to the employee's life cycle.

· Collaborate with outside recruiters, housing coordinator and managers regarding all aspects of H2a tasks to ensure communication is effective and transparent.

· Responsible for the successful and accurate completion of all administrative tasks with the support of administrative team.

· Responsible to update and maintain company master reports and to provide accurate H2A data to be utilized for reports, communications, and H2A analytics.

· Maintain the processing of all petitions, employees and housing administration utilizing SESO Platform, Excel Masters and Power Bi's.

· Create and nurture a professional working relationship with all Company team members (i.e., HR Colleagues and Managers, Forepersons, Management, Safety Coordinators, Payroll, DOT, and Accounting).

· Ability to travel to other Company locations as needed.

· Performs other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Your Qualifications

· Strong verbal and written communication skills.

· Strong interpersonal, negotiation, and conflict resolution skills.

· Strong organizational skills and attention to detail.

· Strong time management skills with a proven ability to multi-task and meet deadlines.

· Strong analytical and problem-solving skills.

· Ability to act with integrity, professionalism, and confidentiality.

· In depth knowledge of Human Resources processes and functions as it relates to the employee's life cycle.

· Knowledge of Farm Labor Contractor Employee Certification, preferred.

· Proven collaboration with Company stakeholders.

· Proficient with Microsoft Office Suite.

· Proficiency with or the ability to quickly learn the Company's HRMS and record retention applications.

· Current drivers license.

Your Education and Experience

· At minimum, a Bachelor's Degree in Human Resources, or a related field, desired.

· At least 3 years of human resources experience in agriculture preferred, that would provide the level of knowledge and ability required for the position.

Your Language Skills

· Must have the ability to communicate effectively and a professional manner with all Company employees, including general labor, administrative, supervisory and management employees and external stakeholders.

· Must be bilingual and biliterate in English and Spanish.

Your Mathematical Skills

· Must have the ability to add, subtract, multiply, and divide; apply concepts of basic algebra; and interpret graphs, charts, and tables.

Other

· Travel required, about 30%.

· Requires working outside normal business hours and weekends.

Physical Requirements and Work Environment

· Prolonged periods of sitting at a desk and working on a computer.

· Light to moderate lifting (up to 40 pounds).

· Reaching, stooping, pulling, pushing and manual dexterity.

· Operating a computer, calculator, copier, and typewriter involves repetitive hand arm movement.

· Must be able to visit all Company departments and environments, including, office, field, shop, etc.

· Entering data by touch requires the ability to hear computer alarms for errors.

· Must be able to handle multi-tasks and work in a fast-paced environment with frequent interruptions.

· Must be able to interact politely with outside customers and vendors.

· Communication with other staff members involves making contact orally, via the telephone, electronic email or in person.

EOE

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person