Administrative Assistant IV - Los Angeles, United States - DivIHN Integration Inc

Description

DivIHN (pronounced "divine") is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent.

Visit us at

Please apply or call one of us to learn more

For further inquiries regarding the following opportunity, please contact one of our Talent Specialists

Divya |

Title: Administrative Assistant IV
Location: Sylmar, CA
Duration: 5 Months

Description:

-This position is NonExempt. Hours over 40 will be paid at Time and a Half.

-Provides administrative support to director-level management.

-Has previous on-the-job experience at advanced levels to coordinate the office services functions.

-Has knowledge and experience to handle the following: supervision of clerical staff, budget preparation, and control, records management, special projects, preparing agendas and coordinating meeting arrangements, composing correspondence, greeting and directing visitors, handling incoming phone calls and conducting special studies to report recommendations.

-Possesses excellent office and communication skills.

-Requires minimal supervision.
3 years of experience in administrative assistant, legal assistant, or paralegal role (preferably in a large corporation environment).
-Calendar management and meeting coordination experience required.
-Advanced Microsoft Suite skills, including Powerpoint, Outlook, Excel, Word

Duties:
Provides administrative support to Client legal team.
Calendar management and meeting coordination
Onboarding new hires
Assist with travel arrangements
Ordering supplies
May assist other teams (remotely) if needed
Other misc. task as needed by the team

Skills:
Advanced Microsoft Suite skills (Outlook, PowerPoint, Word, and Excel)
3 or more years of admin experience
Strong communication skills
Attention to detail

Education:
High School diploma

Interview:
Two virtual interviews with the team.

Additional Information:
Will be assisting the legal team but isn't required to have legal experience. Would like someone to have worked in a large corporation that has handled confidential information.
The team will still consider someone that didn't deal with confidential information but has large corporation experience

About us:

DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.