Office Manager - Houston - University of St. Thomas

    University of St. Thomas
    University of St. Thomas Houston

    17 hours ago

    Default job background
    Full time
    Description

    Job Title

    Office Manager

    Allbritton Art Institute at the University of St. Thomas

    The Allbritton Art Institute at the University of St. Thomas is a unique center for the study of art history, committed to providing educational opportunities for students and the broader community.


    We are seeking an organized and detail-oriented individual to provide comprehensive support to the Director of the Allbritton Art Institute. The ideal candidate will possess strong scheduling abilities, budgeting knowledge, experience working with distinguished artists and guest lecturers, and excellent communication skills.


    Key Responsibilities:

    • Manage the Director's calendar and schedule appointments, meetings, and travel arrangements as needed.
    • Assist in preparing and tracking budgets, including expense reporting and invoice processing.
    • Coordinate logistics for events, exhibitions, and guest lectures, liaising with artists, speakers, and vendors as necessary.
    • Prepare correspondence, reports, and presentations for internal and external communication.
    • Maintain organized filing systems and databases, ensuring easy access to relevant information.
    • Handle incoming inquiries and requests, providing timely and professional responses.

    Requirements:

    • Bachelor's degree in Business Administration, Arts Management, or related field preferred.
    • Proven experience as an effective office manager or similar role, preferably in an arts or cultural institution.
    • Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
    • Excellent communication and interpersonal skills, with the ability to interact effectively with artists, guests, and colleagues at all levels.
    • Proficiency in Microsoft Office Suite and other relevant software applications.
    • Experience in using social media for promoting AAI events.
    • Ability to maintain confidentiality and exercise discretion when handling sensitive information.
    • Flexibility and adaptability to changing priorities and deadlines.
    • Passion for the arts and a commitment to supporting the mission of the Art Institute.
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