- Facilitate scheduling and preparing office space for meetings, professional engagements and event preparation materials, day-of agendas and post-event tasks and reporting duties.
- Act as the key office point of contact with external and building vendor relationships.
- Maintain an organized space, stocked kitchen and office supply inventory, staying attuned to changing needs.
- Prepare and edit invoices, email correspondence, financial reports, and agreements with external stakeholders.
- Provide administrative support through compiling, editing, and proofreading outbound emails, memos, documents, spreadsheets, presentations, and reports.
- Organize daily catering needs and communication efforts across a small team.
- Prepare meeting materials, rooms, technology specifics and coordination of scheduling needs across busy Executives.
- Support staff members with special assignments and project-management tasks.
- Hybrid work model.
- Metro-accessible location.
- Friendly, small team committed to their clients.
- Boots on the ground. You possess at least three years of Executive Assistant experience in a fast-paced environment; previous office management, operations or project-based tasks is preferred.
- Multi-talented. No two days will be the same, and you enjoy switching gears and managing competing responsibilities.
- Engaged. You don't wait around for instructions from others; you take the initiative to help your team accomplish goals.
- Tech-savvy. You are proficient across technical programs and learn new systems quickly.
- Service oriented. You deliver on your projects using quality customer service to internal and external contacts.
- Resourceful. You are a problem-solver and have a knack for finding the most efficient path for a successful project execution.
Executive Assistant/Office Manager - Washington, United States - Hawthorne Lane
Description
Are you an experienced professional with superior communication and organizational skills eager to jump in and assist a boutique finance firm? As the Executive Assistant/Office Manager, your role requires calendar management, travel booking, and general office management with acute attention to detail, diligence managing a variety of projects and practiced interpersonal skills. If you see no task as too big or small, ready to roll up your sleeves, and enjoy taking on blended tasks, send in your resume today
About the Job:
About the Culture:
About You:
Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.