Executive Assistant to Private Equity Partners - Seattle, United States - Aster Talent Partners

Description

We are seeking an experienced executive assistant to support 2 to 3 private equity partners. Ideally, candidates will have at least five years of experience supporting senior-level executives in the finance industry, excellent attention to detail and organizational skills, and a collaborative, team-focused attitude.

Responsibilities:

● Proactively manage, assess and predict the day-to-day needs of your executives to ensure they are prepared and organized for all internal and external meetings and events

● Seamlessly manage email coordination, heavy multi-time zone calendaring, international & domestic travel, and expense reporting

● Coordinate across the executive assistant team to ensure critical company-wide meetings and processes are effectively implemented

● Project manage deal and strategy team initiatives through self-motivation, clear communication, and complete follow-through

● Assist with the organization of events, including local and far flung events

● Act as a team point person: handle team requests, problem-solve, and assist with keeping the team on-track and organized

● Act as a culture contributor: oversee department culture initiatives; track, highlight, and celebrate important team cultural/career moments

Requirements:

● Experience supporting senior executives or investment partners

● Experience supporting executives in the financial industry, for example, private equity, venture capital, investment banking, hedge funds, or investment management.

● Ability to professionally interact with senior leaders and external stakeholders and anticipate their needs

● Incredibly polished written and verbal communication skills

● Ability to work independently and as a member of cross-functional teams

● Exceptional organizational and time leadership skills, with strong attention to detail

● Demonstrated ability to handle confidential information with discretion and emotional intelligence

● Experience managing international executive travel

●Executive calendar management

● Ability to exercise strong business judgment, meet deadlines, and balance multiple requests

● Strong interpersonal skills and ability to quickly build rapport with internal and external partners

● Excellent problem solving skills, with an ability to recognize opportunities and develop ways of addressing them

● Knowledge of either Microsoft Office Suite or Google G-Suite Apps, Airtable, Notion, and an affinity for new technologies

● Ability to quickly learn and adopt new technologies and processes

● A team player who collaborates well with EAs and other colleagues at all levels