Account Coordinator - Woburn - Exhibitus Inc.

    Exhibitus Inc.
    Exhibitus Inc. Woburn

    2 days ago

    Description

    Why You'll Love Exhibitus


    Exhibitus is a premier exhibit design and experiential marketing company supporting live events, trade shows, branded environments, digital experiences, and immersive engagement solutions.

    Location: Woburn, MA, 01801

    Department: Account Management

    Reports To: Director of Client Services

    FLSA Status: Exempt

    Status: Full-Time

    Position Summary


    The Account Coordinator supports the Account Management team by assisting with project coordination, quoting, documentation, and communication to ensure client needs are met accurately, efficiently, and on schedule. This role serves as a central point of connection between clients, internal departments, and production teams.

    Essential Duties & Responsibilities


    Client & Team Support

    • Prepare budgets, estimates, and quotations to support the Sales and Account Management teams.
    • Communicate with clients as needed to support project requirements, timelines, and expectations.
    • Assist Account Managers with proposal content and cost justification.

    Project Coordination

    • Translate project direction into clear work orders for the production team.
    • Communicate daily with production regarding updates, changes, and project details.
    • Lead and document weekly project specific meetings with key stakeholders.
    • Coordinate shipping documentation and ensure all project related materials are properly prepared and delivered.

    Operational & Show Support

    • Develop shipping manifests and project documentation with the logistics department.
    • Prepare setup packages for onsite managers with support from engineering.
    • Complete required show forms, coordinate show services/subcontractors, and support contract execution.
    • Reconcile project expenses and assist with post show financial documentation.
    • Travel occasionally to support client activities, sales initiatives, or onsite project needs.

    Qualifications & Requirements


    Education & Experience

    • Bachelor's degree in Marketing, Business, Communications, or related field.
    • 1–2 years of experience in account coordination, customer service, or a related function.

    Skills & Competencies

    • Strong verbal and written communication skills with the ability to interact professionally across teams and with clients.
    • Excellent organizational skills, including the ability to manage multiple priorities and deadlines.
    • Proficiency in Microsoft Office Suite and CRM tools.
    • Strong attention to detail in all aspects of work.
    • Ability to work both independently and collaboratively in a fast paced environment.
    • Effective time management, problem-solving, and follow-through.

    Work Environment & Travel


    Standard office environment with regular computer use and cross-department communication.

    Occasional travel is required to support events, trade shows, or client engagements.

    Equal Employment Opportunity Statement


    Exhibitus is proud to be an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. We celebrate diversity and are committed to fostering an inclusive workplace where all employees feel valued and supported.


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