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- In this role, you'll provide the client and the contract customer service and comprehensive administrative services.
- Build and review management reports, such as: profit and loss (P&L), work in progress (WIP), Debt, Open Purchase Orders (OPOs) & Invoice Pools.
- Coordinate the billing application, margin calculations, invoicing and client submission.
- Also, coordinate the raising of Purchase Orders (POs) for vendor submission.
- Support management's efforts to implement cost-saving opportunities, ensuring customer and GWS financial savings targets are improved.
- Compile data for the monthly Contract Review to ensure compliance with Sarbanes Oxley (SOX). And support the preparation and delivery of said review and Business Unit Review materials.
- Builds work orders and assigns work orders to multiple technicians, subcontractors, and vendors.
- Communicates work orders to technicians and assists management in resolving problems.
- Maintain any/all activities that will provide outstanding client and vendor relationships, ensuring success in: improved buying and use of preferred suppliers, conducting supplier surveys on MySupplier and/or other systems, a compilation of the Customer Monthly Management Report, compilation and reporting from the work management systems, and supporting the coordination of sub-contractor files and statutory compliance.
- High School Diploma/GED required, with 2-4 years of experience in contract management, client care at financial institutions\*\*\
- Experience with CMMS systems (ServiceInsight, Service Channel). CMMS Planning, Scheduling and MRO management experience required.
- Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
- Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisors.
- *MAXIMO* experience
- Health insurance
- 4 years
- 8 hour shift
- Monday to Friday
- In-person
- Office
Facilities Coordinator - Boston, United States - Opusing LLC
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Description
*Job Description**Title : Facilities Coordinator**Location : 500 Soldiers Field Road, Allston, Massachusetts(02134)*Duration : 6+ Months Contract
*Shift : M-F 8:00 am - 5:00 pm or 8:30 am - 5:30 pm**Description -*About the role:
Serve as a systems champion to ensure accurate and high quality, high-touch, managing reports; sharing standard processes and innovations; and maintaining billing, handling debt and revenue management to ensure performance within contractual terms.
*What you'll do:Job Type:
Contract
Pay:
$ $22.00 per hour
Expected hours: 40 per week
Benefits:
Experience level:
Schedule:
Work setting:
Experience:
* contract management: 4 years (Preferred)
Work Location:
In person