Senior Talent Acquisition Administrative Specialist - Scotts Valley, CA, United States - University of California Santa Cruz

Description

Senior Talent Acquisition Administrative Specialist

For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD.

Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units.

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university.

We embrace diversity in all its forms and strive for an inclusive community that fosters an open and productive environment.

Staff Human Resources (SHR) is a service organization and we represent the University of California to our customers and to the public.

Within the SHR organization, the Talent Acquisition unit demonstrates integrity and professionalism, with the goal to strategically work as a partner with our customers by providing recruiting expertise and promoting dialogue at every opportunity in order to achieve the most appropriate and effective hiring solutions.

Under the direction of the Talent Acquisition Associate Director, the Senior Talent Acquisition Admin Specialist (STAAS) supports the training and successful completion of the daily work of a team of TA Admins, who serve as primary support to the team of TA Consultants (TAC), campus managers, supervisors and administrators on a wide array of recruitment related functions, including Affirmative Action underutilization concepts.

The STAAS develops and implements advertising strategies to successfully attract a high-quality workforce and meet underutilization goals. Partners with hiring managers to document complex hiring processes in the Recruitment Document Suite (RDS).

Cultivates strong professional networks and maintains a strong knowledge of the current systems, including the University's payroll and recruiting systems (UCPath, TAM, ServiceNow, FileMaker Pro, the RDS), and the Tracker I-9 system, along with the related internal business processes.

Ensures job postings are reviewed for compliance with applicable Federal and State employment law, UC policy and union contracts prior to posting.

Provides guidance and strategies to accomplish recruitment related goals and objectives within the scope of policy and practice; The STAAS actively participates in team projects and workgroups, and supports the TA team to deliver training, participate in community outreach, and may facilitate applicant workshops and attend job fairs.

Full-time, Fixed

Shift Includes:
Day


Union Representation:
Non-Represented

Travel: 55% - Recruitment / Employment Support

Works in a collaborative manner with team colleagues, hiring units, other areas of HR and outside agencies to resolve questions and problems, meet compliance requirements, and make strategic recommendations to achieve overall hiring goals.

In collaboration with Equal Employment Opportunity / Affirmative Action (EEO/AA), consults with and educates hiring managers on affirmative action matters and related policies and procedures.

Ensures job posting details are accurate and compliant with applicable Federal and State laws, university policy, collective bargaining agreements and local procedures.

Ensures job postings include appropriate language related to special conditions of employment including background check requirements, legally mandated programs, and follow local procedures pertaining to initial review dates.

Posts final job postings to the webportal according to the established recruitment plan. Removes job postings as directed by the assigned Talent Acquisition Consultant (TAC) and the hiring unit.

Facilitates recruitment advertising campaigns on dedicated online sites, in professional publications, and other appropriate sources, utilizing an outside advertising agency.

Ensures that sourcing and recruitment efforts comply with federal and state laws, system-wide policies, and local procedures governing EEO/AA.
Schedules new employee first-day orientation meetings, and includes union representatives as appropriate.

Conducts recruitment file reconciliation in the Recruitment Document Suite (RDS) ensuring the unit correctly and thoroughly documented their recruitment process and compliance with fair hiring standards was met.

Completes final status updates in the applicant tracking system for all applicants and candidates.

Coordinates all aspects of remote and in-person orientation meetings including zoom invitations, appropriate communication with union representatives, and scheduling of guest presenters.

Updates orientation presentation videos and slides.
Ensures completed employment forms are collected and routed following local guidelines.

30% - Project Support
Director to prioritize project assignments, conduct research and analysis, and develop recommendations on assigned projects.
Represents TA in cross-functional SHR meetings, workgroups, and projects.
Resolves a wide range of administrative issues on behalf of the TA team.
Schedules and organizes weekly team meetings, manages team workgroups, and maintains unit-specific web pages.
Writes and documents TA business processes, troubleshoots system issues, and identifies and recommends improvements in systems and processes.

Provides direct support to the TA Director and Associate Director to organize and manage numerous projects related to system wide, campus wide or department initiatives.

10% - Training and Process Documentation
Participates in training of new TACs to understand TA Admin operations and overall team collaboration. Directly supports the training of new TA Admin staff.

Designs, maintains, and facilitates training for team members and campus clients in using systems such as ServiceNow, Tracker I-9 Complete, the RDS, DocuSign, and FileMaker Pro.

Provides training to client groups on Hiring Manager Recruitment and the UCSC Applicant Workshop.
Supports TA operations by writing and documenting business processes, troubleshoot system issues, and identify improvements in systems and processes.

5% - Applicant Outreach
Participates in community and statewide outreach events (e.g., job fairs) and develops event handout materials.

Bachelor's degree in related area and / or equivalent experience and / or training

Thorough knowledge of HR processes and forms, of organizational policies and procedures; Knowledge of the employment law and recruitment, screening, interviewing and referral processes.

Knowledge of other areas of human resources as it relates to the recruitment and employment functions.
ability to conduct complex analyses and make effective decisions and recommendations.
Ability to exercise judgement and discretion in handling sensitive and/or confidential issues and/or information
Experience using applicant tracking systems, HR information systems, or similarly complex databases.

Knowledge and experience using standard computing tools including databases, web-based research tools and ability to learn new systems and tools.

Knowledge and experience using Google office applications.
Experience with PeopleSoft program(s).
Bilingual in English and Spanish.

Ability to work long periods of time at a computer with or without accommodation.

If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.

Ability to work occasional evenings and weekends as directed.
Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
The University of California has implemented a Vaccination Policy covering all employees.

Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.

Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter.

The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment.

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

For the University of California's Affirmative Action Policy please visit:

For the University of California's Anti-Discrimination Policy, please visit:

View full job description and access on-line application:

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center.

To learn more or to request disability accommodations, call All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.