Transportation Procurement Specialist 2 - Charleston, United States - West Virginia Transportation Department

Description

Transportation Procurement Specialist

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LocationWV 25311, WVFull-Time PermanentJob NumberDOT24PU010AWest Virginia Department of TransportationDistrict/SubdivisionProcurement Division04/16/2024Closing Date4/22/2024 at 11:59 PM Eastern Time (US & Canada)The Transportation Procurement Specialist 2, under limited supervision, performs professional, full-performance level work procuring a variety of goods and services used for the operation of the West Virginia Department of Transportation (WVDOT).

This position is responsible for interpretation and application of related policies and procedures established by the Purchasing Division and Auditors Office.

May be required to monitor inventory and/or fixed assets, follow surplus property procedures for the disposition of fixed assets.

Work includes reviewing requisition specifications, administering the competitive bid process, reviewing bids and awarding purchase orders to the appropriate responsible bidder.

Work at this level is complex with broader discretion and strict accountability for organizing and completing assignments.

Will provide advice and guidance in the procurement of goods and services through the interpretation and application of policies and procedures.

Perform related work as required.

Pay Grade 14T5115NTypical Duties and Responsibilities Reviews purchase requests and determines if required merchandise is available through internal resources and/or agency or statewide contracts if bids must be solicited; collects bids, secures bids, holds public bid openings, prepares bid tabulations if required, and reviews bids to determine the most cost efficient bid that meets the requirements of the requisition.

Ensures proper registration/compliance with the West Virginia Purchasing Division, West Virginia Secretary of States Office, Workforce West Virginia, Office of the Insurance Commissioner, and State Tax DepartmentChecks requisitions for accuracy, completeness, and clarity; corrects any ambiguities in purchase orders and adds needed informationCreates, prepares and/or composes requisitions, correspondence, memoranda, and reportsRecords order and requisition numbers and delivery dataContacts agency purchasers and vendors to resolve problems related to incorrect or late deliveries, and/or problems with quality of goods or services purchasedAdvises agency officials on purchasing procedures, changes in commodity specificationsConducts market research which may include contacting vendors and suppliers, manufacturers, and testing facilities to gain information on new products, sources of supply, changes in product specifications, price changes and design and capabilities of commoditiesAssists in developing minimum standards and specifications for new commoditiesMay oversee annual physical inventory controlMay assign and review work of subordinate personnel; may train othersMay review, audit, and pay invoicesMay be involved in resolving payment issues related to procurement documentsMay be required to preside over bid openings and manage pre-bid meetingsMay prepare weekly, monthly, quarterly or annually reports of awards and bid amountsMay review and approve purchase documents in the OASIS workflowRequired Skills and Knowledge Knowledge of the State purchasing and Auditors Office laws, rules and regulationsKnowledge of the principles and practices of volume purchasing of goods and servicesKnowledge of the various types and grades of commodities and sources of supplyKnowledge of inventory control proceduresKnowledge of records retention and disposalAbility to gather and analyze technical data relating to the characteristics of highly complex and varied commoditiesAbility to communicate effectively, both orally and in writingAbility to establish and maintain effective working relationshipsRequired Education and Experience REQUIRED TRAINING/EDUCATIONBachelors degree from a regionally accredited college or university.

Substitution:

Technical experience in governmental procurement, inventory management, or financial related functions may be substituted for the education on a year-for-year basis.

OR


Substitution:
A combination of coursework and experience may also substitute for the required training/education on a year-for-year basis.

Nature of Work The Transportation Procurement Specialist 2, under limited supervision, performs professional, full-performance level work procuring a variety of goods and services used for the operation of the West Virginia Department of Transportation (WVDOT).

This position is responsible for interpretation and application of related policies and procedures established by the Purchasing Division and Auditors Office.

May be required to monitor inventory and/or fixed assets, follow surplus property procedures for the disposition of fixed assets.

Work includes reviewing requisition specifications, administering the competitive bid process, reviewing bids and awarding purchase orders to the appropriate responsible bidder.

Work at this level is complex with broader discretion and strict accountability for organizing and completing assignments.

Will provide advice and guidance in the procurement of goods and services through the interpretation and application of policies and procedures.

Perform related work as required.

Pay Grade 14T5115NTypical Duties and ResponsibilitiesReviews purchase requests and determines if required merchandise is available through internal resources and/or agency or statewide contracts if bids must be solicited; collects bids, secures bids, holds public bid openings, prepares bid tabulations if required, and reviews bids to determine the most cost efficient bid that meets the requirements of the requisition.

Ensures proper registration/compliance with the West Virginia Purchasing Division, West Virginia Secretary of States Office, Workforce West Virginia, Office of the Insurance Commissioner, and State Tax DepartmentChecks requisitions for accuracy, completeness, and clarity; corrects any ambiguities in purchase orders and adds needed informationCreates, prepares and/or composes requisitions, correspondence, memoranda, and reportsRecords order and requisition numbers and delivery dataContacts agency purchasers and vendors to resolve problems related to incorrect or late deliveries, and/or problems with quality of goods or services purchasedAdvises agency officials on purchasing procedures, changes in commodity specificationsConducts market research which may include contacting vendors and suppliers, manufacturers, and testing facilities to gain information on new products, sources of supply, changes in product specifications, price changes and design and capabilities of commoditiesAssists in developing minimum standards and specifications for new commoditiesMay oversee annual physical inventory controlMay assign and review work of subordinate personnel; may train othersMay review, audit, and pay invoicesMay be involved in resolving payment issues related to procurement documentsMay be required to preside over bid openings and manage pre-bid meetingsMay prepare weekly, monthly, quarterly or annually reports of awards and bid amountsMay review and approve purchase documents in the OASIS workflowRequired Skills and Knowledge Knowledge of the State purchasing and Auditors Office laws, rules and regulationsKnowledge of the principles and practices of volume purchasing of goods and servicesKnowledge of the various types and grades of commodities and sources of supplyKnowledge of inventory control proceduresKnowledge of records retention and disposalAbility to gather and analyze technical data relating to the characteristics of highly complex and varied commoditiesAbility to communicate effectively, both orally and in writingAbility to establish and maintain effective working relationshipsRequired Education and Experience REQUIRED TRAINING/EDUCATIONBachelors degree from a regionally accredited college or university.

Substitution:

Technical experience in governmental procurement, inventory management, or financial related functions may be substituted for the education on a year-for-year basis.

OR


Substitution:
A combination of coursework and experience may also substitute for the required training/education on a year-for-year basis

REQUIRED EXPERIENCE Experience:

Two (2) years of full time or equivalent part-time paid experience in a broad range of purchasing commodities or services in a centralized purchasing function for use in the operation of a private industry or governmental unit.

Purchasing experience must be direct use of the industry or governmental unit not for retail sales.


Note:
Preference given to candidates that possess and active certificate from the WV Purchasing Certification program administered through the West Virginia Purchasing Division

Promotional Only :

Two (2) years full time or equivalent part-time paid experience as a Transportation Business Operations Assistant Senior, with emphasis on procurement.

OR Two (2) years full time or equivalent part-time paid experience as a Transportation Procurement Specialist 1. Agency West Virginia Department of Transportation (WV) Phone Website West Virginia Department of Transportation Address 1900 Kanawha Blvd, EastBuilding 5, Room A-450Charleston, West Virginia, 25305#J-18808-Ljbffr