Purchasing Agent - Port Wentworth, GA
23 hours ago
Job description
Purchasing Agent - Administration Department
JOBSUMMARY
The Purchasing Agent under the direction of the Chief Financial Officer and City Manager performs specialized administrative work in a purchasing function which involves purchasing a wide variety of commodities for all departments and divisions of the City. Work involves the purchase of uniforms, supplies, materials, chemicals, services, equipment and vehicles all at the desired specs, grade and quality of prices most favorable to the City.
MAJORDUTIES
Consults with City employees and vendors on commodity needs and specifications
Researches and prepares specifications for materials, supplies, and equipment required by the City.
Receives requisitions, consults vendors, solicits bids, and receives and analyzes quotations/bid.
Issues purchase orders for required signatures
Develops sources of supply records, procurement procedures and handles a variety of correspondence and public records.
Maintains appropriate records of price quotations.
Maintains list of qualified vendors.
Works with department heads, division supervisors and City Manager to determine selection criteria for awarding purchase orders and contracts and maintains adequate documentation of the award process.
Follows up with vendors on delinquent deliveries, defective shipments or other discrepancies.
Assures that all City purchases comply with City purchasing procedures.
Performs related work as required.
Administers certain City-wide contracts (cell phones, building maintenance, pest control, pagers, walk-off mats, etc.).
All other assigned duties
KNOWLEDGEREQUIREDBYTHEPOSITION
Ability to analyze varied factors involved in bids and to make difficult purchasing recommendations objectively and impartially.
Ability to review purchasing methods and procedures and to prepare recommendations for improving the purchasing system.
Ability to induce cooperation and develop working relationships with all City department personnel.
Ability to deal effectively and efficiently with vendors, suppliers, other governmental agencies, and the general public.
Ability to communicate clearly and concisely both orally and in writing.
Proficiency in MS Office Word, Excel and Outlook and familiar with standard office machines.
Considerable knowledge of the principles, practices and legal requirements of centralized governmental purchasing
Considerable knowledge of sources of supplies and of market and price trends.
Knowledge of the various types, qualities and uses of a wide variety of material, supplies and equipment required by the City.
SUPERVISORYCONTROLS
The Chief Finance Officer assigns work in terms of department goals and objectives.
GUIDELINES
These guidelines require a wide latitude for independent judgment and is responsible for all professional purchasing decisions subject to the review of the Chief Finance Officer and City Manager.
COMPLEXITY/SCOPEOf WORK
The work consists of varied management, administrative, and financial duties. Frequent interruption contributes to the complexity of the position. The purpose of this position is to support the financial management of the city. Success in this position contributes to the efficiency and public transparency of those operations.
CONTACTS
Contacts are typically with co-workers, other city employees, elected and appointed officials, contractors, vendors and members of the general public.
PHYSICALDEMANDS/WORKENVIRONMENT
The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or
stooping. The work is typically performed in an office or off-site as authorized.
SUPERVISORYANDMANAGEMENTRESPONSIBILITY
Responsible for purchasing processes providing guidance and corrective action over subordinate departments and
staff.
MINIMUMQUALIFICATIONS
Three years' experience in purchasing and finance operations
Willingness to work toward NIGP certification.
Possess valid driver's license.