Senior Project Manager - Seattle, United States - City of Lake Forest Park

Description

JOB

To be considered in the first round of applicant reviews, please apply online by Tuesday, May 21, 2024.

Under the direction of the Project Works Director, the Senior Project Manager performs the more complex, advanced, and senior level coordination, maintenance, management, and oversight of the delivery of assigned projects. The purpose of the position is to monitor the progress and assist in the execution of public works capital projects including planning, scheduling, coordinating, tracking, and administration; administer project from inception to completion including design, review, public input and meetings, bidding, contract management and project completion; NPDES II compliance coordinator and administration of the capital improvement plan (CIP). This position supervises the Project Manager.

This is a full-time, benefit eligible, non-exempt position eligible for overtime.

EXAMPLE OF DUTIES

Contract and CIP Administration

• Oversee the services of professional consultants and contractors; determine project scope; prepare request for proposal and project scope of work; review, evaluate and recommend consultant; negotiate contracts; monitor consultant services to ensure compliance with, contractual obligations and approved budgets.
• Manage public bid process and contract signing procedures; prepare bid tabulations and conduct pre-construction meetings, as necessary; Manage contracts that originate in the Public Works Department.
• Assist with the administrative aspects of biennial CIP updates including internal call for projects, scoring, and costing projects, and updating and publishing CIP documents and related materials.
• Supervises, coaches, trains, and motivates staff and coordinates and/or provides staff training as needed. Manages the workflow and prioritization of assigned projects and takes appropriate corrective action when necessary, providing advice and counsel to staff.

Project Administration/Management

• Set up and update project schedule charts. Monitor and coordinate activities of contractors, consultants, committees, community organizations and users to keep projects on planned schedule.
• Manage the development of plans, schedules, and consultants for the timely coordination with outside parties ensuring project milestones are met and projects are delivered on-time.
• Control project costs: monitor and track in a spreadsheet project budgets and payments to consultants and contractors; work with Finance to establish anticipated cash flow for projects; alert appropriate authorities when significant problems with the approved budget may be developing.
• Manage and track the close-out phase of construction contracts and the documentation required for final project approval.
• Prepare a variety of business, technical and standard correspondence including staff reports, contracts, funding applications, agreements, memoranda, meeting agendas, and related documents; utilize specialized business, engineering, and software applications to develop and design maps, charts, and graphics.
• Provide information to the public regarding construction projects; respond to questions and resolve complaints; prepare project notification correspondence to residents, businesses, and organizations impacted by projects.
• Facilitate the timely review of design plans by other utility and regulatory agencies.
• Participate in preliminary field surveys and the inspection of capital improvement projects.
• Coordinate project development and implementation activities with City staff, local and regional government public agencies, e.g., WSDOT, and private business organizations with a mutual or cooperative interest in assigned projects; prepare correspondence to present the City's capital improvement program objectives.
• Review engineering and architectural design and construction plans, drawings, specifications, contract documents, cost estimates and related documents prepared by consulting engineers, architects, and contractors for compliance with professional and City standards and practices: coordinate reviews with other departments and agencies.
• Monitor, when directed, segments of large public works projects within the City, such as those executed by the Washington State Department of Transportation, Sound Transit, and Community Transit, ensuring that the City's regulations, interest, and goals are addressed.

Financial Coordination

• Participate in the development and administration of the capital projects budget and in the forecast of funds needed for equipment, materials, and supplies; participate in pursuing grants and other funds necessary to support the Capital Improvement Program.
• Monitor and track local, state, and federal grants and loans for capital improvement projects for compliance purposes; work with granting agencies to prepare project agreements and submit timely reimbursement requests.
• Ensure proper documentation of compliance with funding requirements, including environmental, prevailing wage, material testing and approval, and award procedures, right of way acquisition, and eligible project costs.

Environmental Programs Management

• Ensures that the City is complying with the Department of Ecology NPDES permit; implementation of the City's NPDES Phase II Municipal Stormwater Permit and associated record keeping.
• Ensure local plans, policies and procedures for storm water management activities comply with regulatory requirements and are maintained appropriately per changes in the state of the art, including technology, detention standards, water quality requirements, construction materials and design modifications.
• Manage Best Management Programs ("BMP's") to improve water quality; track training records related to BMP.
• Coordinate spill response, spill investigation, spill clean-up and any enforcement actions with public works personnel as necessary; develop and implement an Illicit Discharge program.
• Plan and organize water quality activities of the Storm Water Program; assist the Public Works staff in the operation and maintenance of the City's storm water conveyance system; and implement water quality programs related to public and private ponds, storm water storage facilities and right-of-way systems.
• Develop specifications for contracted services; coordinate service contracts for design, construction, and maintenance of surface water facilities; assure compliance with cost and timelines and appropriate federal, state and local laws, codes and regulations.
• May assist with the review of storm drainage collection and conveyance systems within new single-family, multi-family and commercial development projects.
• Respond to citizen's questions and complaints about storm water programs/utility.
• Establish and maintain a private storm water detention facilities annual inspection program.
• Evaluate and propose new and amended City Ordinances related to the management of storm water systems.
• Provide technical expertise and respond to complex questions; resolve conflicts and interpret various codes and ordinances; develop and revise department procedures as needed.
• Assist in developing and monitoring surface water utility budget, assure proper resources are available to fund capital improvement projects, maintenance, inspection, water quality and contracted services.
• Identify necessary storm water improvements and assist in the development of projects to correct identified deficiencies and the development of the 6-year CIP.
• May assist in investigating and making recommendations to the Public Works Director and Finance department on storm water utility assessment.

MINIMUM QUALIFICATIONS

Education/Experience:

Required

• Professional Civil Engineer (P.E.) registered in Washington state.
• A Bachelor's degree in construction management, civil engineering, or related field AND at least 3 years' experience managing contracts/projects OR equivalent education/experience.
• Valid Washington State Driver's License upon hire with ability to maintain insurability with the City.

Preferred:

• Successful grant writing experience.
• Prior experience working in the public sector.
• Prior supervisory experience.

For more information about the role, visit the job description:

SUPPLEMENTAL INFORMATION

Working Conditions / Physical Requirements
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The position works in a standard office environment; field inspections may be performed in all weather conditions. Evening work is frequently required. The noise level in the work environment is usually moderate.