Contract Grants Administrator - Fort Lauderdale, United States - Broward County, FL

Description

Salary : $59, $94,270.74 Annually

Location : Fort Lauderdale, FL

Job Type: Full-Time

Job Number:

Department: HOSS Operations

Opening Date: 05/03/2024

Closing Date: 5/17/2024 5:00 PM Eastern

Veterans' Preference Notice: Under Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.

REQUIREMENTS AND PREFERENCES

The Broward County Board of County Commissioners is seeking qualified candidates for a Contract/Grant Administrator position.

General Description
Assists in initiating, coordinating and/or administering assigned programs or projects involving public sector procurements and/or contract, grant, or lease administration.
Works under general supervision, independently developing work methods and sequences.

Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)

Requires two (2) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience.

Special Certifications and Licenses

Must possess a valid FL Class E Driver's License at time of appointment and must be able to obtain and maintain authorization to drive on County business.

Preferences
* Ph.D in related field
* Master's degree in related field
* Paralegal Certificate
* Certification in recognized state or national organization in related area of project management, procurement, or grants administration
* Two (2) or more years of experience managing housing programming or contracts, HUD or social services
* One (1) or more years of experience writing HUD grants or related field.
DUTIES AND RESPONSIBILITIES

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

This is professional and administrative work assisting the Homeless Initiative Partnerships section in initiating, coordinating, and administering housing and social service programs or projects involving public sector procurements and/or contract and grant administration.

Work involves monitoring or evaluating compliance with the terms of a contract or grant which has operational responsibilities of a moderate scope and/or reviewing community agency adherence to established standards. Activities may also include monitoring or evaluating compliance with established human/public service program outcomes and associated indicators. Employees in this class are expected to initiate, coordinate and manage activities of assigned procurements, contracts, grants and/or monitor or evaluate them with some independence, although all major decisions are referred to an administrative superior for advice and direction.

Incumbent may serve as lead worker and will work in collaboration with technical subordinates. Work is reviewed through reports and program achievements.

• Maintains an assignment of a moderate number of contracts for administration, monitoring and/or evaluation activities.

• Monitors or evaluates grants and contracts.

• Conducts site visits to observe and analyze the administrative competence and contractual compliance of contracted agencies and efficacy of contracted programs in performing required activities and achieving outcomes.

• Provides technical assistance and training to assist contracted providers to achieve contractual compliance and to improve administrative, fiscal and programmatic performance.

• Generates detailed contract related reports based on site visits and/or desk audits of the program/s, using computer based software applications.

• Reviews and approve provider invoices for payment.

• Performs analysis of federal, state and local laws and statutes related to social service programs.

• Maintains contract related data in hard copy and electronic formats.

• Initiates, coordinates, manages, monitors, and/or evaluates activities of a contract and grants which has operational responsibility of a moderate scope, a moderate-sized budget, and/or which may provide a supplemental County service.

• Assumes project responsibility for administering, monitoring and/or evaluating social service programs ,activities and operations of a contract and grants.

• Assists in the development of projects, programs, contracts and grants and in the development of monitoring and evaluation policies, procedures and schedules; may assist in developing procurement or solicitation documents; may assist with review of solicitation or procurement responses.

• Performs analysis of grants and contracts; prepares statistical reports, project reports, monitoring and/or evaluation reports and related data using basic office computer software applications.

• Researches and writes new grant proposals.

• Provides professional level staff assistance to an administrative superior or division or department superior in specially assigned areas of operation; assists and advises on matters pertaining to contract and grant assigned.

• May assist in planning, coordinating and directing the work of subordinates as required by work assignment.

• Monitors and evaluates local homeless services administered or funded by County either through the County's general fund or through U.S. Department of Housing and Urban Development (HUD) funds to assess their performance based on factors identified by the State and/or HUD.

• Provides administrative liaison among various community, county operational and administrative functions related to an assigned contract grant; interprets and explains policy regulations and operating procedures.
Performs related work as assigned.

WORK ENVIRONMENT

Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

SPECIAL INFORMATION

Competencies

• Manages Complexity

Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.

• Resourcefulness

Secures and deploys resources effectively and efficiently. Identifies and obtains resources needed to accomplish objectives; identifies different ways to accomplish work when resources are limited. Makes progress across multiple priorities or responsibilities.

• Plans and Aligns

Plans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.

• Ensures Accountability

Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.

• Communicates Effectively

Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.

• Organizational Savvy

Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. Has a firm grasp on organizational culture and politics; connects with key stakeholders and knows when to bring something to their attention.

• Courage

Steps up to address difficult issues, saying what needs to be said. Shares own ideas and points of view openly, regardless of potential criticism or risk; shows conviction when faced with adversity and challenges; raises difficult topics to be sure they are addressed.

County Core Values
All Broward County employees strive to demonstrate the County's four core behavioral competencies.

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Customer focus: Building strong customer relationships and delivering customer-centric solutions.
• Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at or email to make an accommodation request.

Emergency Management Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,000. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount.

01

Do you have two (2) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience?

• Yes
• No

02

Will you have at the time of hire a valid FL Class E Driver's License at time of appointment and able to obtain and maintain authorization to drive on County business?

• Yes
• No

03

What is your highest level of education with major course work in public or business administration or another closely related field to the area of assignment?

04

How many years of experience do you have in a staff or administrative capacity procuring, managing and/or monitoring contracts, grants or closely related experience?

05

Why are you interested in the Contract Grants Administrator position with the Housing Options Solutions & Support (HOSS) division?

06

How far in advance do you typically plan work activities for yourself?

07

What systems have you developed and implemented and improve operating efficiency to manage your workload?

08

What have you found to be the best way to monitor the performance of your work?

09

Describe your experience with monitoring, evaluating of human services programs. What steps did you take to improve performance with the provider?

10

Describe your experience with contract management, crafting of contract documents, and contract document review?

11

Describe your experience crafting agenda items for a Government Commission.

Required Question