Fleet Administrator - Lincoln, United States - HomeX Services Group

Description

Job Description

Position Overview

We are seeking a skilled and organized Fleet Administrator to oversee and manage our company's vehicle fleet. The ideal candidate will have a strong background in fleet management, logistics, and administration. The Fleet Administrator will play a crucial role in maintaining a well-functioning and efficient fleet, ensuring compliance with regulations, optimizing costs, and contributing to the overall success of our operations.

Essential Job Functions

• Manage and maintain the company's vehicle fleet, including cars, trucks, vans, and specialized vehicles.
• Coordinate vehicle acquisition, disposition, and replacements
• Implement fleet management policies, procedures, and best practices to ensure optimal efficiency and compliance.
• Collaborate with various departments (such as operations, finance, and maintenance) to address fleet needs and provide support.
• Monitor and track vehicle maintenance and repairs, scheduling routine services, inspections, and repairs to ensure vehicle safety and reliability.
• Maintain accurate records of vehicle information, including registration, insurance, maintenance history, and licensing.
• Manage vendor relationships with vehicle dealerships, maintenance shops, fuel providers, and other service providers.
• Research and recommend new fleet vendors as required to control vehicle related expenses.
• Ensure compliance with all local, state, and federal regulations related to vehicle operations, safety, and environmental standards.
• Handle fleet-related documentation, such as vehicle titles, registrations, permits, and licenses.
• Utilize technology solutions, such as fleet management software, GPS tracking, and telematics, to enhance fleet operations and monitoring.
• Coordinate driver training programs and initiatives to promote safe driving practices and improve overall driver performance.
• Address and resolve any fleet-related issues, incidents, or emergencies in a timely and efficient manner.
• Approve and coordinate vehicle repairs up to $5,000.
• Manage corporate fuel card program including auditing & reporting on transactions and approving new fuel cards or field employees.
• Manage vehicle related property damage claims, approve repairs & notify insurance companies as required.
• Other duties as assigned

Required Skills and Experience

• Proven experience in fleet management, logistics, or a related field.
• Understanding of vehicle maintenance, repair, and safety standards.
• Familiarity with fleet management software and technologies.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Knowledge of regulations governing vehicle operations and safety.
• Problem-solving skills with a proactive approach to finding solutions.
• Detail-oriented and able to maintain accurate records.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Valid driver's license and clean driving record.
• Minimal travel may be required.