Part-Time Senior Meetings Manager - Reston - Aim Services

    Aim Services
    Aim Services Reston

    2 days ago

    Part time
    Description

    ***HYBRID POSITION, HOURS PER WEEK, FLEXIBLE SCHEDULE PREFERRED***

    Job Summary:

    The Senior Meetings Manager provides strategic leadership for the planning and execution of the client(s) annual meeting, including but not limited to site selection, contract negotiations, meeting logistics, special event coordination, and vendor oversight. Collaborate with client leadership and volunteers to deliver exceptional event experiences and advance organizational goals.

    Essential Duties and Responsibilities:

    Supervisory Responsibilities

    • Supervise direct report(s) to ensure client objectives and deadlines are met effectively.
    • Mentor direct report(s); provide guidance on best practices and department and client standards.
    • Ensure that direct report(s) are trained in, regularly update, and actively use organizational systems, tools, and resources such as membership databases, project management software, and communication platforms.

    Event Planning & Onsite Management

    • Lead the planning and execution of assigned meetings, including but not limited to site selection, venue contracting, space allocation, catering, signage, and session logistics.
    • Consult clients to assess meeting needs and provide strategic recommendations across all event components.
    • Conduct site searches and venue visits; evaluate RFPs and negotiate contracts with venues, hotels, and vendors. Coordinate vendor services (e.g., audiovisual, internet, housing, catering, and decorators as needed) to ensure alignment with event objectives, budgets, and service standards.
    • Develop and manage detailed project timelines; ensure coordination across internal teams, vendors, and client volunteers.
    • Serve as the primary on-site lead during events; manage staff assignments, oversee real-time logistics, and ensure a professional and responsive presence.
    • Collaborate with program and abstract teams to align room setups and technical requirements with session formats.
    • Maintain accurate planning documentation, meeting specifications, and post-event records using digital tools and internal systems.
    • Ensure that events meet legal, safety, and accessibility standards.
    • Manage housing for VIPs and conference attendees.
    • Coordinate transportation for guests, attendees, speakers, and other parties as needed.
    • Maintain current knowledge of event planning standards and trends by attending seminars, consulting with other professionals, and reading trade publications.
    • Support Executive Director(s) and interface with volunteer Board of Directors as needed.
    • Possess strong technical skills to track and monitor meeting specifications and develop reports.
    • Willing to travel (domestic and international) 10% of the time.
    • Participate in pre- and post-con meetings to review and debrief details of the meeting and to make recommendations for the next meeting.
    • May be assigned to handle overflow work for other clients.

    Reporting Relationships and Supervisory Responsibilities:

    • Reports to the Director of Meetings and Exhibits
    • Supervisory responsibilities: Meeting Planner

    Education and Experience:

    • Bachelor's degree in Hospitality, Meeting, and Event Planning or equivalent work experience.
    • Five to Eight years of experience in customer service, event planning, or a related field.
    • CMP Certification preferred.

    Knowledge, Skills, and Abilities:

    • Excellent interpersonal, verbal and written communication skills.
    • Strong organizational and time management abilities.
    • Creative and effective problem-solving skills.
    • Ability to prioritize tasks and to delegate them when appropriate.
    • Ability to respond to problems and to assist clients with a calm, courteous, and helpful manner, and attitude.
    • Familiarity with legal regulations and permits required for events.
    • Proficient with Microsoft Office and event management tools (e.g., Cvent, Teamwork, Cadmium)

    Physical Requirements and Work Environment:

    • Prolonged periods of sitting at a desk and working on a computer.
    • Must be able to access and navigate all areas of the facility and on-site spaces in convention halls and hotels.
    • Occasionally lifts, carries, and positions objects weighing up to 30 lbs. when moving supplies and records.
    • Occasional weekend and evening work, primarily during client events
    • Willing to travel (domestic and international) 10% of time.
    • Must be able to work a variety of hours to accommodate events.

    Salary and Benefits:

    The starting salary for this position depends on the depth and breadth of experience. Regular full-time employees are eligible for benefits package including the following:

    • 100% employer paid: employee health insurance, dental, vision, life insurance, short and long-term disability insurance, vacation, holidays, personal holidays, sick leave, parental leave, and volunteer time off.
    • Additional benefits: flexible spending accounts, health reimbursement account with partial employer funding, tuition reimbursement plan, flexible work schedule, wellness plan, stock options, 401(k) retirement plan with employer match up to 4%, legal services, and supplemental insurance products.
  • Work in company

    Meetings Manager

    Only for registered members

    As a Meetings Manager at SPARGO, you will independently manage the full lifecycle of logistics planning for assigned meetings ranging from 200 to 1,500 attendees. · ...

    Fairfax, VA

    1 month ago

  • Work in company

    Meetings Manager

    Only for registered members

    Job Description · Join the HJF Team · HJF is seeking a Meetings Manager to support HJF's event management services, to include external events, in collaboration with other departments as necessary to bolster HJF's event management services; manage HJF's online event capabilities; ...

    Bethesda $32.45 - $50 (USD)

    1 week ago

  • Work in company

    Meetings Manager

    Only for registered members

    LHH is partnering with a Washington, DC–based organization to identify an experienced Global Meetings Manager to support both global and domestic conferences and events. · This role is ideal for a experienced meeting planner with a strong hospitality background and extensive glob ...

    Washington, DC

    1 month ago

  • Work in company

    Senior Meetings Manager

    Only for registered members

    Senior Meetings Manager | Logistics · Hybrid Position based in Reston, VA 20191 | Currently – 2 days in office and 3 days remote · SPARGO, Inc. is a full-service event management company, offering a suite of services that support the production of trade shows, conventions, confer ...

    Fairfax, VA

    4 days ago

  • Work in company

    Partnership and Meetings Manager

    Only for registered members

    The Financial Managers Society is seeking a Partnership and Meetings Manager to organize and coordinate the organization's business needs. · The role involves working with speakers, conducting pre-webinar planning calls, supporting the President and CEO with education programs, ...

    McLean, VA

    1 month ago

  • Work in company

    Manager, Meetings

    Only for registered members

    The Manager, Meetings is responsible for the coordination and logistical execution of education conferences, trade shows meetings governance and committee meetings. · ...

    Arlington Full time

    1 month ago

  • Work in company

    Meetings Manager

    Only for registered members

    LHH is partnering with a Washington-based organization to identify an experienced Global Meetings Manager. · ...

    Washington

    1 month ago

  • Work in company

    Meetings Manager

    Only for registered members

    DIA is a global healthcare association that mobilizes life science professionals from across all areas of expertise to engage with patients, peers and thought leaders in a neutral environment on the issues of today and the possibilities of tomorrow. · We envision a world where po ...

    Washington, DC

    1 month ago

  • Work in company

    Manager, Meetings

    Only for registered members

    The Manager, Meetings & Exhibits is a member of the Meetings & Expositions team, · which is responsible for the management of education conferences, · trade shows, meetings, governance and committee meetings.Principal Accountabilities: · Responsible for the coordination, · , plan ...

    Arlington, VA

    1 month ago

  • Work in company

    Meetings Manager

    Only for registered members

    DIA is a global healthcare association that mobilizes life science professionals from across all areas of expertise to engage with patients, peers, and thought leaders in a neutral environment on the issues of today and the possibilities of tomorrow. We envision a world where pow ...

    Washington $75,000 - $85,000 (USD)

    5 days ago

  • Work in company

    Meetings Manager

    Only for registered members

    DIA is a global healthcare association that mobilizes life science professionals from across all areas of expertise to engage with patients, peers, and thought leaders in a neutral environment on the issues of today and the possibilities of tomorrow. We envision a world where pow ...

    Washington, DC $70,000 - $135,000 (USD) per year

    2 hours ago

  • Work in company

    Meetings Manager

    Only for registered members

    DIA is a global healthcare association that mobilizes life science professionals from across all areas of expertise to engage with patients, peers, and thought leaders in a neutral environment on the issues of today and the possibilities of tomorrow. We envision a world where pow ...

    Washington, DC $70,000 - $135,000 (USD) per year

    4 days ago

  • Work in company

    Part-Time Senior Meetings Manager

    Only for registered members

    The Senior Meetings Manager provides strategic leadership for the planning and execution of the client(s) annual meeting. · Collaborate with client leadership and volunteers to deliver exceptional event experiences and advance organizational goals. ...

    Reston, VA Part time

    2 weeks ago

  • Work in company Remote job

    Meetings Manager

    Only for registered members

    Join the HJF Team · HJF is seeking a Meetings Manager to support HJF's event management services, to include external events, in collaboration with other departments as necessary to bolster HJF's event management services; manage HJF's online event capabilities; and assist with a ...

    Bethesda, MD $70,000 - $135,000 (USD) per year

    1 week ago

  • Work in company

    Senior Meetings Manager

    Only for registered members

    · Senior Meetings Manager | Logistics · Hybrid Position based in Reston, VA 20191 | Currently – 2 days in office and 3 days remote · SPARGO, Inc. is a full-service event management company, offering a suite of services that support the production of trade shows, conventions, con ...

    Fairfax, VA, US

    1 day ago

  • Work in company

    meeting & events planning manager

    Only for registered members

    As a Meeting & Events Planning Manager, you'll be the go-to pro for executing seamless conferences and events within Capital One's managed meeting spaces. · ...

    McLean, VA

    3 weeks ago

  • Work in company

    Meetings and Events Manager

    Only for registered members

    +Job summary · The Osteogenesis Imperfecta Foundation (OIF) is seeking an organized, detail-oriented Event Planner to manage and support a wide range of mission-driven events. · +Assist in planning, coordinating, and executing OIF fundraising events,Maintaining attendee and spons ...

    Gaithersburg $60,000 - $75,000 (USD)

    1 month ago

  • Work in company

    Manager, Meetings and Events

    Only for registered members

    The Manager of Meetings and Events is responsible for managing national meetings launches manger retreats internal corporate meetings and special events in support of the Commercial Organization.This role leads logistics for Marketing convention planning and provides ongoing supp ...

    Rockville $90,000 - $115,000 (USD)

    1 month ago

  • Work in company

    Meeting and Events Manager

    Only for registered members

    The Osteogenesis Imperfecta Foundation is seeking an organized, detail-oriented Event Planner to manage and support a wide range of mission-driven events. · Assist in planning, coordinating, and executing OIF fundraising events. · Serve as a point of contact for volunteers planni ...

    Gaithersburg

    1 month ago

  • Work in company

    Executive Meeting Manager

    Only for registered members

    This executive will manage the meeting and event process for groups. Ensure that each group meets or exceeds revenue expectations based on contracts. Active and positive contribution towards a high-performance culture within the Convention Services Department through customer adv ...

    Washington, D.C., United States $64,000 - $65,000 (USD) Full time

    3 weeks ago

  • Work in company

    Sr Manager, Meetings

    Only for registered members

    The Senior Manager of Meetings and Registration is responsible for managing the overall registration process from start to finish, · including managing budgets and providing high-quality customer service. · ,We're looking for someone with a bachelor's degree in any field or equiv ...

    Washington $79,000 - $95,500 (USD) Full time

    1 month ago

Jobs
>
Reston