Executive Assistant, US Oncology - Chadds Ford - Incyte

    Incyte
    Incyte Chadds Ford

    1 day ago

    Description
    Overview
    Incyte is a global biopharmaceutical company committed to discovering, developing and commercializing innovative medicines to address serious unmet medical needs in oncology and inflammation & autoimmunity. At Incyte, our employees are driven by science, collaboration and a shared commitment to patients.
    The Executive Assistant (EA) to the Executive Vice President, Head of U.S. Oncology provides high-level, strategic administrative support in a fast-paced, highly visible environment. This role requires exceptional organizational capability, sound judgment, discretion, and the ability to anticipate needs while managing complex priorities.
    The EA serves as a trusted partner to the EVP and plays a critical role in enabling leadership effectiveness across the U.S. Oncology organization, interacting regularly with senior leaders, cross-functional partners, and external stakeholders.
    Key Responsibilities
    Executive Support
    • Manage a complex and dynamic calendar, prioritizing competing demands and ensuring alignment with strategic objectives
    • Coordinate domestic and international travel, including detailed itineraries and contingency planning
    • Prepare and organize briefing materials for internal and external meetings, Board interactions, and leadership forums
    • Draft and edit high-level correspondence, communications, and presentations
    • Track action items and ensure timely follow-up on key initiatives
    Leadership & Cross-Functional Coordination
    • Serve as a liaison between the EVP and senior leaders across the company
    • Support leadership team meetings, including agenda development, logistics, minutes, and follow-ups
    • Assist in coordinating Town Halls, leadership offsites, and strategic planning sessions
    • Partner closely with other Executive Assistants across the enterprise to ensure seamless executive alignment
    Operational Excellence
    • Support budget tracking, expense reporting, and vendor coordination
    • Maintain confidential files and sensitive information with the highest level of discretion
    • Improve administrative processes and identify opportunities to enhance efficiency
    • Support onboarding of new leadership team members as needed
    Qualifications
    Required
    • Bachelor's degree preferred or equivalent experience
    • 7+ years of executive administrative experience supporting C-suite or senior-level executives
    • Experience in the biopharmaceutical, healthcare, or highly regulated industry preferred
    • Exceptional organizational, time management, and prioritization skills
    • Demonstrated ability to manage highly confidential information
    • Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel) and collaboration tools
    • Strong written and verbal communication skills
    Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required.
    Incyte Corporation is committed to creating a diverse environment and is proud to be an equal opportunity employer.
    We Respect Your Privacy
    Learn more at:
    The Incyte hiring organization processes your personal data to manage your job application in order to enter into an employment relationship with you if you are the successful candidate.
    During the process, you may be asked to respond to questions that will screen out your application if you do not meet certain objective criteria required by the job. You can learn more about this process here.
    You may have the right to access, delete, restrict, edit, move, or object to the use of your personal data. You may also have a right to report concerns to the authority responsible for data privacy in the country where the position is based or where you live or work.
    You can learn more about Incyte's data protection practices here. By accessing this link you can learn about the types of personal data we collect, how we use it, whether collection and processing is optional, sources of the personal data we process, how it is shared, where it is stored or transferred to, how long we keep it, and contact information for Incyte, Incyte's data protection officer, and your supervisory authority (if applicable).
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